TITLE 1                 GENERAL GOVERNMENT ADMINISTRATION

CHAPTER 2         ADMINISTRATIVE PROCEDURES

PART 2                 PUBLIC REGULATION COMMISSION RULES OF PROCEDURE

 

1.2.2.1                    ISSUING AGENCY:  Public Regulation Commission.

[1.2.2.1 NMAC - N, 9-1-08]

 

1.2.2.2                    SCOPE:  This rule applies to all utility division, transportation division, fire marshal division, and corporations bureau proceedings other than rulemakings conducted by the commission.  Other rules governing specialized proceedings or matters shall govern in the event of a conflict with this rule.

[1.2.2.2 NMAC - N, 9-1-08]

 

1.2.2.3                    STATUTORY AUTHORITY:  Sections 8-8-4, 8-8-16, 53-18-1, 53-19-66, 59A-52-15, 59A-52-16, 60-2C-3, 62-8-3, 62-13-2, 62-14-9.1, 62-14-10, 63-7-23, 63-9-11, 63-9A-5.1, 63-9A-11, 63-9B-5, 63-9H-10, 65-2A-4, 65-2A-36, 65-6-4, and 70-3-13 NMSA 1978.

[1.2.2.3 NMAC - N, 9-1-08]

 

1.2.2.4                    DURATION:  Permanent.

[1.2.2.4 NMAC - N, 9-1-08]

 

1.2.2.5                    EFFECTIVE DATE:  September 1, 2008, unless a later date is cited at the end of a section.

[1.2.2.5 NMAC - N, 9-1-08]

 

1.2.2.6                    OBJECTIVE:  The purpose of this rule is to establish procedures for handling matters before the commission concerning its regulation of utilities, telecommunications providers, motor carriers, railroads, fire marshal-regulated entities, corporations, owners and operators of gas and hazardous liquid pipelines and underground facilities, excavators, and one-call notification systems subject to the jurisdiction of the commission in New Mexico.

[1.2.2.6 NMAC - N, 9-1-08]

 

1.2.2.7                    DEFINITIONS:  In addition to the definitions contained in Sections 3-29-2, 8-8-2, 53-4-1, 53-6-3, 53-8-2, 53-11-2, 53-19-2, 53-20-2, 60-2C-2, 62-3-3, 62-14-2, 63-9-2, 63-9A-3, 63-9H-3, 65-2A-3, 65-6-2, and 70-3-12 NMSA 1978, as used in this rule:

                A.            advisory staff means persons hired by the commission pursuant to Section 8-8-13 NMSA 1978, but who do not represent staff in proceedings before the commission;

                B.            applicant means any party on whose behalf an application is made for approval or authorization of the commission;

                C.            chief clerk means the person appointed by the chief of staff pursuant to Section 8-8-5 NMSA 1978 to serve as director of the administrative services division pursuant to Section 8-8-7 NMSA 1978;

                D.            chief of staff means the person appointed by the commission pursuant to Section 8-8-5 NMSA 1978;

                E.             commenter means a person who enters into the record of a proceeding before the commission or presiding officer a comment on the grounds of public or private interest, but who is not a party to the proceeding;

                F.             complainant means a person who complains of anything done or omitted to be done in violation of any law, rule, or order administered or promulgated by the commission;

                G.            corporations means domestic and foreign corporations, limited liability companies, cooperative associations, sanitary projects act associations, water users associations, waterworks corporations, and foreign business trusts as those terms are defined in Section 3-29-2 and Chapter 53, NMSA 1978, unless exempted by law from commission regulation;

                H.            document means, except as otherwise used in the provisions of this rule governing discovery, any submission in a formal proceeding which is not a pleading or which is required to be filed by commission rule or order outside a formal proceeding;

                I.              electronic means relating to technology having electrical, digital, magnetic, wireless, telephonic, optical, electromagnetic or similar capabilities;

                J.             file, filed, or filing means delivery or transmittal to the chief clerk or the chief clerk’s designee and acceptance by the chief clerk or the chief clerk’s designee of an order, notice, pleading, or document to be kept on file in their official capacity;

                K.            fire marshal-regulated entities means persons whose activities are regulated by the provisions of Sections 59A-52-1 through 59A-52-25 NMSA 1978, or the Fireworks Licensing and Safety Act, Sections 60-2C-1 through 60-2C-11 NMSA 1978;

                L.            formal proceedings means all matters other than rulemakings to which case numbers are assigned and which are entered on the commission’s docket for decision by the commission;

                M.           hearing examiner means a person employed by the commission as a hearing examiner, or a commissioner or advisory staff member designated by the commission as the hearing examiner to conduct any hearing or investigation which the commission is authorized to conduct;

                N.            informal proceedings means any matters handled outside a formal proceeding by the commission or its staff, including informal complaints;

                O.            intervenor means a person permitted by the commission or presiding officer to participate as a party in a proceeding pursuant to 1.2.2.23 NMAC;

                P.            mediator means a person assigned by the commission to facilitate resolution of disputes pending informally or formally before the commission by assisting parties in their communications and meetings, identification and exploration of issues, and development of bases for agreements;

                Q.            party means a person who initiates a commission proceeding by filing an application, petition or complaint, or whom the commission or presiding officer names as a respondent, or whom the commission or presiding officer grants leave to intervene; unless the context indicates otherwise, the term “party” may also refer to counsel of record for a party; staff shall have the status of a party, without being required to file a motion to intervene, but shall not have a right to appeal;

                R.            petitioner means any party on whose behalf a petition is made for approval, determination, consent, certification, or authorization of the commission;

                S.            pleading means an application, petition, complaint, answer, motion, response to motion, exception, or other formal written statement filed in any formal proceeding;

                T.            presiding officer means a commissioner taking such actions as are permitted under 1.2.2.29 and 1.2.2.30 NMAC or the hearing examiner designated to preside over a proceeding;

                U.            proceeding means a formal proceeding;

                V.            public hearing means a portion of a proceeding, open to the public and conducted by the commission or presiding officer, that affords an opportunity to present such evidence, argument, or other appropriate matters as the commission or presiding officer deems relevant or material to the issues;

                W.           regulated entity means a utility, telecommunications provider, motor carrier, fire marshal-regulated entity, railroad, or owner or operator of gas and hazardous liquid pipelines and underground facilities or one-call notification system subject to the jurisdiction of the commission;

                X.            respondent means any party against whom any complaint is filed or any party subject to the jurisdiction of the commission to whom the commission issues notice instituting a proceeding, investigation, or inquiry of the commission;

                Y.            staff means all persons, other than hearing examiners and advisory staff, employed by the commission; and

                Z.            telecommunications provider shall have the meaning given in Paragraph (2) of Subsection A of 63-7-23 NMSA 1978.

[1.2.2.7 NMAC - Rp, 17 NMAC 1.2.7, 9-1-08]

 

1.2.2.8                    GENERAL PROVISIONS:

                A.            Public records:  The commission’s policy is to allow full and complete access to public records in accordance with the Inspection of Public Records Act, Section 14-2-1 NMSA 1978 et seq.  Except when the commission or presiding officer directs otherwise, all pleadings, orders, communications, exhibits, or other documents shall become matters of public record as of the day and time of their filing.  The commission shall permit any person to examine any such public record, unless subject to a protective order, or otherwise protectable under the Inspection of Public Records Act.  Under no circumstances will any person be allowed to take original commission records from commission premises.  Arrangements to examine records or to obtain copies of records must be made through the chief clerk or the chief clerk’s designee.

                B.            Protective orders:

                    (1)     Any person moving for an order to protect pleadings, documents or classes of documents from disclosure bears the burden of establishing their right, if any, to such protection.  A motion for an order to protect documents or information from disclosure shall be supported by an affidavit.  The affidavit shall:

                              (a)     satisfy the claimant’s burden of making a prima facie showing that protection is appropriate, and, if protection is sought for pleadings or documents that are to be filed, that protection is consistent with the Inspection of Public Records Act, including protectable trade secrets;

                              (b)     be executed by the claimant or a person employed by the claimant who is sufficiently knowledgeable about the grounds on which protection is sought that they can defend such claim if it is challenged; and

                              (c)     explain with particularity the injury which would result from disclosure of the information for which protection is sought.

                    (2)     If the commission or presiding officer deems it necessary, or if any party files a motion to compel, the commission or presiding officer may require the party seeking the protective order to file the documents or information which are the subject of the motion in a properly identified sealed container.  The container may be opened by the commission or presiding officer prior to ruling on the motion for a protective order only for purposes of making an in camera inspection.

                    (3)     The commission or presiding officer may, in ruling on the motion, provide that the documents or information not be disclosed or that they be disclosed only in a designated manner or to designated persons.  Any order granting a motion for a protective order in whole or in part shall include clear and specific instructions to the chief clerk or chief clerk’s designee regarding the limitations placed on disclosure of the documents or information subject to the order and a reminder that sanctions may be imposed under applicable laws for its violation.  The protective order shall set forth the conditions for protection and disclosure of information subject to protection under the Inspection of Public Records Act to parties to the proceeding.  The order shall be included in the appropriate publicly available file in lieu of the documents or information which are the subject of the protective order.

                    (4)     The period of time during which disclosure is limited shall be two years from the date of the final order in the case, provided that the movant may request that the protective order specify a different period of protection.  The movant may, prior to expiration of the protective order, move for an order extending the period of protection of the documents or information.

                    (5)     Nothing in this rule shall be construed as waiving or altering any requirement placed upon the commission for timely disclosure and copying of public records under the Inspection of Public Records Act.

                C.            Fees:

                    (1)     All application fees or other charges required by law shall be paid to the commission at the time of filing or at the time the charge is incurred.

                    (2)     No pleading or document will be accepted without payment of required fees and submission of the required number of copies by the filing party, unless the commission or presiding officer directs otherwise.

                    (3)     Except as otherwise provided by Sections 53-2-1, 53-8-87 and 65-2A-36 NMSA 1978, and 12.3.1 NMAC, the fee for paper copies of papers, testimony, or records, shall be the charge set by the state records center for similar types of copies.

                    (4)     The fee for copies of papers, testimony, or records on electronic storage media shall be the same charge set by the state records center for paper copies of the same.

                    (5)     The fee for cassette or CD-ROM copies of audio recordings of informal and formal proceedings, if available, is $10 per cassette or CD-ROM.

                    (6)     For paper copies of pleadings or documents that are not retrievable on electronic storage media maintained by the commission, the chief clerk or chief clerk’s designee may charge a document search and preparation fee based on the hourly rate charged by the state records center for document preparation in 1.13.2 NMAC.

                D.            Waiver of rules:  Upon the commission’s or presiding officer’s own motion or by motion of the staff or any party showing good cause and such notice as the commission or presiding officer may deem proper, the commission or presiding officer may waive the application of any procedural provision of this rule, except when precluded by law.

                E.             Construction and amendment:  These rules, and any rules incorporated by reference, shall be so construed as to secure just and speedy determination of the issues.

                F.             Docket:  The commission shall maintain a docket of all proceedings, and each new proceeding shall be assigned an appropriate docket number.  The docket is open to public inspection.

                G.            Calendar of public hearings:  The commission shall maintain a public hearing calendar.  The public hearing calendar is open to public inspection.

                H.            Address of the commission:  Persons shall submit filings in proceedings related to utilities and telecommunications providers to the records office located at the utility division’s address.  Persons shall submit filings in proceedings related to motor carriers, railroads, fire marshal-regulated entities, corporations, and owners and operators of gas and hazardous liquid pipelines and underground facilities, excavators, and one-call notification systems to the records office located at the transportation division’s address.

                    (1)     Utility division.

                              (a)     Street address:  Marian Hall, 224 E. Palace Avenue, Santa Fe, New Mexico 87501-2013.

                              (b)     Mailing address:  Public Regulation Commission, Utilities Division, P.O. Box 1269, Santa Fe, New Mexico 87504-1269.

                    (2)     Transportation division:

                              (a)     Street address.  P.E.R.A. Building, 1120 Paseo de Peralta, Santa Fe, New Mexico, 87504.

                              (b)     Mailing address.  Public Regulation Commission, (indicate appropriate division or bureau), P.O. Box 1269, Santa Fe, NM  87504-1269.

                I.              Office days and hours:  The offices of the commission are open from 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m., Monday through Friday, legal holidays excepted.

                J.             Identification of communications:  Communications shall contain the name, address, e-mail address, if available, and telephone number of the communicator and an appropriate reference to any commission cases pertaining to the subject of the communication.

                K.            Current information required:  In all cases, persons shall keep the information required by Subsection J of this section current, and when updating the information, shall indicate the case numbers of all docketed cases in which the person is a party or otherwise included on the certificate of service.

                L.            Computation of time:  The time within which an act is to be done as provided in any rule or order promulgated by the commission or order issued by the presiding officer, when expressed in days, shall be computed by excluding the day of the act or event from which the time begins to run and including the last, except that if the last day be Saturday, Sunday, or a legal holiday, the act may be done in the next succeeding business day.

                M.           Extensions of time:  Except as otherwise provided by law, the time by which any person is required or allowed to act under any statute, rule, or order may be extended by the commission or presiding officer for good cause, upon a motion made before the expiration of the period prescribed or previously extended.  The filing of the motion does not toll the running of the time period prescribed.

                N.            Classification of parties:  Parties to proceedings before the commission shall be classified as applicants, petitioners, complainants, respondents, or intervenors.

[1.2.2.8 NMAC - Rp, 17 NMAC 1.2.8, 9-1-08]

 

1.2.2.9                    PRACTICE BEFORE THE COMMISSION:  (See 18.60.4.11 NMAC for matters involving owners and operators of gas and hazardous liquid pipelines and underground facilities, excavators, and one-call notification systems.)

                A.            An individual may appear as a party in person or by an attorney licensed to practice law in New Mexico at either informal or formal proceedings.

                B.            Entities other than an individual may appear as a party at informal proceedings by an officer or employee of the entity.

                C.            Commenters may appear in person or by an attorney at any proceeding.

                D.            Except as provided in this section, entities other than an individual must be represented by an attorney licensed to practice law in New Mexico at all formal proceedings.

                E.             An attorney licensed in a jurisdiction other than New Mexico may appear at public hearings before the commission or presiding officer provided such non-resident attorney files a motion pro hac vice and is associated with and accompanied by an attorney licensed in New Mexico.

                F.             The following entities may be represented at all formal proceedings as provided:

                    (1)     if the party is the United States, it may be represented as provided in 40 U.S.C. Section 481(a)(4) and 486(d);

                    (2)     if the party is an association of residential customers of an investor-owned public utility or an association of residential members of a rural electric cooperative, it may be represented by an officer or employee thereof who has been authorized to appear on behalf of the association;

                    (3)     if the party is a class C or class D water utility as defined in General Provisions for Water Utilities, 17.12.1 NMAC, or is a sewer utility subject to the requirements of procedures for review of rates proposed by sewer utilities having annual operating revenues averaging less than $500,000 over any consecutive three-year period, 17.13.970 NMAC, and:

                              (a)     if such a water or sewer utility is a corporation whose voting shares are held by a single shareholder or closely knit group of shareholders all of whom are natural persons active in the conduct of the business, it may be represented by an officer or general manager who has been authorized to appear on behalf of the corporation, or;

                              (b)     if such a water or sewer utility is a general partnership; and the partnership has fewer than ten partners, whether limited or general, except that a husband and wife are treated as one partner for this purpose; and all partners, whether limited or general, are natural persons; it may be represented by a general partner who has been authorized to appear on behalf of the general partnership;

                    (4)     if the party is a water and sanitation district governed by the Water and Sanitation District Act, Section 73-21-1 NMSA 1978 et seq., it may be represented by an officer or employee of the water and sanitation district who has been authorized by the water and sanitation district to appear on its behalf;

                    (5)     if the party is a utility submitting an application relating to securities pursuant to Subsection B of Section 62-6-8 NMSA 1978, it may be represented by an officer or employee of the utility who has been authorized by the utility to appear on its behalf; however, upon a finding by the commission or the presiding officer that there is good cause to hold a public hearing on such an application, the applying utility shall be represented in that proceeding by an attorney licensed to practice law in New Mexico.

                G.            The commission or presiding officer may require any person claiming to represent any other person or entity as allowed by this rule to provide such verification or corroboration of their claimed representational authority as the commission or presiding officer may deem necessary.

                H.            Nothing in this rule shall be construed to prohibit a party from being represented in a formal proceeding by an attorney licensed to practice law in New Mexico when such representation is desired by a party or is required by law.

[1.2.2.9 NMAC - Rp, 17 NMAC 1.2.9, 9-1-08]

 

1.2.2.10                 FILING AND SERVICE:

                A.            Filing:  A pleading or document is considered filed on the date stamped by the commission.  Any pleading or document received after regular business hours will be stamped and considered filed on the next regular business day.

                B.            Rejection:

                    (1)     Pleadings and documents which are not in substantial compliance with these or other commission rules, orders of the commission or presiding officer, or applicable statutes may be rejected within thirty (30) days after filing.

                    (2)     If rejected, such papers will be returned with an indication of the deficiencies therein.  Acceptance of a pleading or document for filing is not a determination that the pleading or document complies with all requirements of the commission or presiding officer and is not a waiver of such requirements.

                    (3)     The chief of staff of the commission is authorized to reject pleadings and documents under this rule and to sub-delegate such authority.

                    (4)     Pleadings or documents that have been rejected shall not be entered on the commission's docket for decision.

                C.            Service Generally:

                    (1)     Except as otherwise provided by rule or order, all pleadings, orders, notices, and documents filed in a proceeding shall be promptly served upon those persons described in Paragraph (4) of Subsection C of 1.2.2.10 NMAC by the person filing the orders, notices, pleadings, or documents.  Service shall be made by depositing the pleading, order, notice, or document in the U.S. mail, postage prepaid, using first class or express mail, by delivering the pleading, order, notice, or document to a commercial courier service for delivery, by hand delivery, or by electronic transmission in accordance with other rules governing electronic service promulgated by the commission.  The date of service shall be the date of deposit in the mail, delivery to a commercial courier service, hand delivery, or electronic transmission.

                    (2)     A certificate of service listing, by name, each person served and describing the manner and date of service shall be filed with or attached to the pleading, order, notice, or document being filed and all copies served or filed, unless otherwise directed by the commission or presiding officer.

                    (3)     Service of pleadings, orders, notices, and documents on the staff’s or a party’s named attorney is valid service upon staff or the party for all purposes in the proceeding unless the commission or presiding officer directs otherwise.

                    (4)     Service of pleadings, orders, notices, and documents shall be made upon all persons included on the official service list.  The official service list is the most recent service list issued by the commission or presiding officer in the proceeding.

                              (a)     A service list shall include parties and staff or their counsel of record and shall be issued by the commission or presiding officer in all proceedings after the deadline for intervention has passed in the proceeding, and may be revised from time to time.

                              (b)     The commission or presiding officer shall serve all service lists upon staff and the parties to the proceeding promptly upon issuance of the list.

                              (c)     Prior to the issuance of an official service list, all pleadings, orders, notices, and documents filed in a proceeding shall be served by the person filing the orders, notices, pleadings, or documents upon all other parties in the proceeding, persons who have pending motions to intervene, staff, and as otherwise required by commission rule or order.

                D.            Electronic service:  Electronic service shall be effectuated in accordance with other rules of the commission governing electronic filing and service.

                E.             Amendments and withdrawal of pleadings and supporting documents:

                    (1)     Except in the case of formal complaints, pleadings may be amended or withdrawn only with leave of the commission or presiding officer and upon such conditions as the commission or presiding officer may deem appropriate.

                    (2)     Formal complaints may be amended without leave at any time prior to the issuance of the probable cause determination required by this rule.

                    (3)     Amendments to any pleading shall not broaden the scope of the issues originally filed unless the commission or presiding officer exercises the discretion to allow such an amendment.

                    (4)     Upon any amendment or withdrawal of a pleading allowed, the commission or presiding officer may require a supplementary public notice.

                    (5)     Direct testimony and exhibits filed may be amended or withdrawn only with leave of the commission or presiding officer, who may take into consideration, among other things, any delay or prejudice to the commission, its staff, or the parties which would result from the granting of the motion.  The commission or presiding officer may grant or deny the motion or grant the motion only upon such conditions as are deemed appropriate.  Upon any amendment or withdrawal allowed, the commission or presiding officer may require a supplementary public notice.

[1.2.2.10 NMAC - Rp, 17 NMAC 1.2.28, 9-1-08]

 

1.2.2.11                 PLEADINGS:  Pleadings shall be in writing, shall state their object, and shall be signed by the party or staff representative seeking authorization or relief from the commission or by their attorney.

                A.            Contents:  All pleadings shall be paginated and shall contain:

                    (1)     a clear and concise statement of the authorization or other relief sought;

                    (2)     in the case of initial pleadings, the exact legal name, mailing address, and telephone number of each party or the staff representative seeking the authorization or relief; the address or principal place of business of such party or staff; and the name, mailing address, and telephone number of the party’s or staff’s attorney, if any;

                    (3)     a concise and explicit statement of the facts which said party or the staff is prepared to prove by competent evidence and upon which the commission is expected to rely in granting the authorization or other relief sought; and

                    (4)     a table of contents, if more than ten pages.

                B.            Supporting exhibits:  All pertinent and relevant data, exhibits, illustrations, and prepared testimony, if required by this or any other rule or order of the commission or presiding officer, must be filed along with the pleading.

                    (1)     If supporting exhibits consist of tables or graphs, the specific formulae and equations used to derive the tables or graphs shall be attached as part of the supporting exhibit.

                    (2)     Failure to submit all direct testimony and exhibits in support of a proposed tariff change, application, or petition at the time of filing, if required by rule or order of the commission or presiding officer, may result in a rejection of the pleading or document without prejudice.

                    (3)     Likewise, failure to comply with an order of the presiding officer requiring the filing of testimony and exhibits may result in the rejection of the pleading or document without prejudice.

                C.            Form and size:  All pleadings shall be typed or machine printed on paper eight and one-half (8-1/2) inches wide and eleven (11) inches long.  The impression shall be on only one side of the paper and shall be double-spaced.  Footnotes and quotations may be single-spaced.  Pleadings shall be fastened only on the left side.  Reproductions may be made by any process provided that all copies are clear and permanently legible.

                D.            Interrogatories:  Written interrogatories and written answers to interrogatories, shall conform to the form and size requirements of this rule, except that they may be single-spaced unless the commission or presiding officer otherwise directs.

                E.             Electronic form:  Any pleading or supporting document may additionally be presented in electronic form at the option of the party or staff making a filing, and shall be presented in electronic form if the commission or presiding officer so orders.  All diskettes, CD-ROMs or other electronic storage media submitted pursuant to this rule shall be compatible with the commission’s current computer capabilities.  Diskettes, CD-ROMs and other electronic storage media shall contain the exact electronic image of the document or pleading being replicated.  Unless otherwise ordered by the commission or presiding officer, the contents of all filed diskettes, CD-ROMs and other electronic storage media shall be physically or electronically protected from alteration or deletion.  All diskettes, CD-ROMs or other electronic storage media filed shall have affixed thereto a label containing the appropriate caption and case number, the title of the pleading or document, the name of the party or staff making the filing, and space for date-stamping.

                F.             Title and docket number:  All pleadings filed shall show the caption for the proceeding, the docket number, and the title of the pleading.  Pleadings initiating new proceedings shall leave a space for the docket number.

                G.            Construction:  All pleadings shall be liberally construed and errors or defects therein which do not mislead or affect the substantial rights of staff and the parties involved shall be disregarded.

                H.            Copies:  The party or staff filing a pleading shall provide the commission with one (1) original plus five (5) conformed copies of the pleading unless the commission or presiding officer directs otherwise.  The commission or presiding officer may require the filing of additional paper copies.

[1.2.2.11 NMAC - Rp, 17 NMAC 1.2.10, 9-1-08]

 

1.2.2.12                 MOTIONS:

                A.            Motions generally:

                    (1)     Motions may be made at any time during the course of a proceeding.  Notwithstanding the foregoing, if the grounds for a motion are known to the movant prior to public hearing, the motion shall be made prior to public hearing except upon good cause shown.  The commission discourages any delay in the filing of a motion once grounds for the motion are known to the movant.

                    (2)     Any motion made prior to public hearing must be made in writing.  Motions made orally during a public hearing must, if the commission or presiding officer requires, also be filed in writing.

                    (3)     Motions must clearly state the relief sought, the grounds therefor, whether the motion is opposed, and if so, by whom.

                    (4)     All motions not specifically acted upon shall be deemed disposed of consistent with the final order of the commission in the proceeding.  Motions based on factual allegations that do not appear of record shall be supported by affidavit filed along with the motion.

                B.            Motions to dismiss:  Staff or a party to a proceeding may at any time move to dismiss a portion or all of a proceeding for lack of jurisdiction, failure to meet the burden of proof, failure to comply with the rules of the commission, or for other good cause shown.  The presiding officer may recommend dismissal or the commission may dismiss a proceeding on their own motion.

                C.            Responses to motions:

                    (1)     Response times:

                              (a)     On motions made thirteen (13) or more days prior to a public hearing, staff and parties wishing to respond must respond in writing within thirteen (13) days of service of the motion or before the public hearing commences, whichever occurs first.

                              (b)     On motions made subsequent to a public hearing, unless the motion is a motion for rehearing filed pursuant to Subsection F of 1.2.2.37 NMAC, staff and parties wishing to respond must respond in writing within thirteen (13) days of service of the motion.

                              (c)     On motions made within thirteen (13) days of or during a public hearing, responses shall be made within such time as directed by the commission or presiding officer.

                              (d)     Replies to responses shall not be filed without leave of the commission or presiding officer.  Replies to responses shall be filed within thirteen (13) days of service of the response, or such other time period as the commission or presiding officer may prescribe.

                              (e)     Notwithstanding the foregoing, staff and parties wishing to respond to motions pertaining to discovery requests or the answers thereto, including but not limited to motions to compel, motions for sanctions and motions for protective orders, must respond to the motion within eight (8) days of service of the motion unless the commission or presiding officer directs otherwise.

                    (2)     Failure to make a timely response shall be deemed a waiver of the right to respond.

                    (3)     Written responses based on factual allegations that do not appear of record shall be supported by affidavit filed along with the response.

                D.            Briefs:  Motions seeking extensions of time or continuances and like motions directed to the discretion of the commission or presiding officer in procedural matters need not be accompanied by briefs.  Unless otherwise provided in this rule or waived by the commission or presiding officer, other motions must be accompanied by a brief, including points and authorities, addressed to the issues raised by the motion.  Responses to a motion should similarly be accompanied by a brief, including points and authorities.

                E.             Opposed and unopposed motions:

                    (1)     The movant shall make a good faith effort to determine whether a contemplated motion will be opposed.

                    (2)     If a motion will not be opposed, the movant shall so state in the motion, shall accompany the motion with a proposed order, and need not file a brief in support of the motion.  The proposed order must be signed by all parties and staff unless the motion seeks an extension of time or a continuance or is similarly directed to the discretion of the commission or presiding officer in procedural matters.

                    (3)     Opposed motions shall state affirmatively that concurrence of other parties and staff has been requested but denied or shall state why no request for concurrence was made.  Proposed orders need not be submitted with opposed motions unless the commission or presiding officer directs otherwise.

                F.             Oral argument:

                    (1)     Motions will be decided without oral argument or public hearing unless the commission or presiding officer directs otherwise.

                    (2)     Oral argument or public hearing may be conducted by telephone conference call at the discretion of the commission or presiding officer.

                    (3)     Staff and parties waive the opportunity to request oral argument or an evidentiary public hearing on a motion unless the request is stated in the motion or response to the motion.

[1.2.2.12 NMAC - Rp, 17 NMAC 1.2.12, 9-1-08]

 

1.2.2.13                 COMPLAINTS:

                A.            Complaints:  The commission or staff shall not accept a complaint from a person until the person has made a good faith effort to resolve the complaint directly with the regulated entity, unless the complaint is health or safety related.

                    (1)     For informal complaints, staff or any commissioner may waive this requirement.

                    (2)     For formal complaints, the commission may waive this requirement for good cause.

                B.            In forma pauperis:  Staff or the commission shall authorize the commencement, prosecution, defense, and investigation of any complaint filed by an individual without payment of fees and costs or security by the person if the individual makes an affidavit that they are unable to pay such costs or security, as may be provided by law.

                C.            Alternative dispute resolution:  The commission may order the following mechanisms to resolve complaints or streamline matters before the commission:

                    (1)     settlement conferences;

                    (2)     mediation;

                    (3)     arbitration;

                    (4)     other dispute resolution means, including consent calendars; and

                    (5)     the use of staff decisions.

[1.2.2.13 NMAC - Rp, 17 NMAC 1.2.16, 9-1-08]

 

1.2.2.14                 INFORMAL COMPLAINTS:  Informal complaints are ordinarily handled by the consumer relations division through the informal complaint process outlined in this section, but from time to time, any and all commission employees or commissioners may receive complaints and inquiries from consumers and constituents and provide assistance to them consistent with their job duties and management direction.  Any commission employee who receives an informal complaint should notify the consumer relations division.  Informal complaints against owners and operators of gas and hazardous liquid pipelines and underground facilities and one-call notification systems, or fire marshal-regulated entities shall be submitted directly, as appropriate, to the transportation division or fire marshal division.

                A.            Initiation:

                    (1)     A person may initiate an informal complaint by letter, facsimile transmission, electronic mail, or other writing, via the commission’s web site at www.nmprc.state.nm.us, by telephone, or in person at the offices of the consumer relations division of the commission.

                    (2)     Staff shall assist persons making informal complaints by telephone or in person in creating a written record.

                    (3)     The staff shall endeavor to resolve informal complaints by correspondence or conference with the persons affected.

                    (4)     Informal complaints will not arrest the running of any limitations period.

                B.            Contents:

                    (1)     A written informal complaint shall set forth:

                              (a)     the name, telephone number (if any), and address of the complainant;

                              (b)     the name and address of the person against whom such complaint is made;

                              (c)     the nature of the complaint in a clear and concise manner;

                              (d)     a brief statement of the facts forming the basis of such complaint; and

                              (e)     the relief requested.

                    (2)     The complaint shall also state whether the complainant has pursued all remedies with the regulated entity.

                    (3)     The written complaint need not be in affidavit form.

                    (4)     If the informal complaint does not initially contain the information described in this paragraph, a member of the staff will contact the complainant to attempt to obtain the missing data.

                C.            Without prejudice:  The filing of an informal complaint shall not preclude the complainant from filing a formal complaint at any time.  The submission of an informal complaint is not a prerequisite to filing a formal complaint.

                D.            Commission investigation of complaint:

                    (1)     Upon receipt of an informal complaint the commission shall, when appropriate, advise the regulated entity within a reasonable period of time that a complaint has been submitted against it.  The commission shall provide the regulated entity with a copy of a written informal complaint prior to requiring a response from the regulated entity.

                    (2)     The staff shall review and investigate the complaint and shall advise the complainant and the regulated entity of the results of the investigation within sixty (60) days.  The commission may extend the time for good cause.

                    (3)     If the complaint is against a motor carrier and is safety related, and the motor vehicle weighs 10,001 pounds or more, staff shall also refer the complaint to the motor transportation division.

                E.             Choice of procedure:  If staff is unable to resolve an informal complaint to the satisfaction of the parties, either party may within five (5) days after receipt of the results of the investigation:

                    (1)     request mediation;

                    (2)     request arbitration; or

                    (3)     file a formal complaint.

[1.2.2.14 NMAC - Rp, 17 NMAC 1.2.17, 9-1-08]

 

1.2.2.15                 FORMAL COMPLAINTS:  Formal complaints shall conform to the requirements of this rule governing pleadings, except that the requirements of this rule shall be liberally construed with respect to pro se parties.  A formal complaint shall be accompanied by the $25.00 filing fee required in Subsection B of Section 62-13-2 NMSA 1978.  Pursuant to Section 62-13-2.1 NMSA 1978, the commission may order that the filing fee be refunded if the commission dismisses the complaint for lack of probable cause and determines that the complainant filed the complaint in good faith.  The filing of a formal complaint shall commence a formal proceeding.  A formal complaint shall allege that a regulated entity has violated a law, rule, order, tariff, certificate of public convenience and necessity, or operating authority promulgated or enforced by the commission.  A formal complaint may be filed by e-mail or facsimile transmission pursuant to other rules of the commission governing electronic filing and service.

                A.            Contents:  A formal complaint shall contain:

                    (1)     a clear and concise statement of the relief sought;

                    (2)     a concise and explicit statement of the facts which the complainant alleges show a violation;

                    (3)     a statement of any laws, rules, orders, tariffs, certificates of public convenience and necessity, or operating authorities alleged to have been violated;

                    (4)     the exact legal and "doing business as" name, mailing address, and telephone number of the complainant and his or her attorney if any;

                    (5)     the exact legal name, mailing address, and telephone number of the respondent, if known; and

                    (6)     the following statement signed by the complainant, “The factual allegations in the complaint are true and correct to the best of my knowledge and belief,” or an affidavit sworn by the complainant.

                B.            Discontinuance of service prohibited:  A utility or telecommunications provider shall not discontinue service to a customer or issue a notice of discontinuance of service relative to the matter in dispute once a formal complaint has been filed, except as otherwise authorized by law or commission rule.  Charges which are not in dispute must continue to be paid on time and in full by the complainant or be subject to other applicable commission rules regarding disconnection or discontinuance of service.

                C.            Service of complaints; answer:

                    (1)     Upon receipt of a formal complaint that is in substantial compliance with this rule, within a reasonable period of time the commission shall cause a copy of the complaint to be served on the respondent accompanied by a notice from the commission calling upon the respondent to answer the complaint in writing within twenty (20) days of service of the complaint.  For good cause, the commission or presiding officer may order the answer to be filed in a shorter or longer time.  The notice shall also state that the commission may impose administrative fines or other sanctions if the commission finds merit to the complaint.  The answer may contain an offer to satisfy the complaint as provided in Subsection D of 1.2.2.15 NMAC.  The commission or presiding officer shall further serve the respondent with notice of any amendments to the complaint.

                    (2)     Motions for an extension of time to answer a complaint shall comply with the requirements of this rule.

                    (3)     If an amendment to a complaint is filed before the answer is filed, the respondent’s time within which to answer shall be ten (10) days from the date of service of the amendment or the period set forth in the notice, whichever period is longer.

                D.            Satisfaction of complaint:  If the respondent desires to satisfy the complaint, they shall submit to the commission in the answer a statement of the relief which they are willing to give, a copy of which shall be contemporaneously served upon the complainant.  Upon acceptance of this offer by the complainant and notice to the commission, the complaint may be dismissed.  If there is a partial settlement of the case with dismissal in part, the complainant may proceed with the remaining issues.  If the commission dismisses a complaint in whole or in part because the complaint has been satisfied, the commission may continue or initiate further proceedings if the issues raised in the complaint involve a general matter of public interest.

                E.             Contents of answers:  The answer shall state in short and plain terms a respondent’s defenses to each claim asserted and shall admit or deny the averments upon which the complainant relies.  If the respondent is without knowledge or information sufficient to form a belief as to the truth of an averment, the answer shall so state and this shall have the effect of a denial.  Respondent may challenge jurisdiction and address whether probable cause exists in the answer.

                F.             Disposition of complaint.  Upon the filing of an answer, the commission shall evaluate jurisdiction and probable cause, and may, as appropriate:

                    (1)     grant the relief requested in whole or in part;

                    (2)     dismiss the complaint in whole or in part;

                    (3)     set further proceedings on the complaint or on the remaining issues in the complaint; or

                    (4)     designate a hearing examiner to preside over the complaint or over the remaining issues in the complaint.

                G.            Notice of public hearing:  When a public hearing is required by law or commission rule, at least twenty (20) days prior to an initial public hearing on the merits of any complaint, a notice of such initial public hearing shall be mailed to the respondent and the complainant by the commission or presiding officer.  No public hearing shall be held until after the commission has determined that probable cause exists for the complaint.  If it is determined that the subject matter of the complaint involves a matter of general public interest, the commission or presiding officer may require that a notice of the public hearing:

                    (1)     be published at least twenty (20) days prior to the public hearing in a newspaper of general circulation available in the county where the complaint originated, or

                    (2)     be given in such other manner as the commission or presiding officer may deem proper under the circumstances; costs of publication shall be borne by the respondent.

                H.            Participation of staff:  The commission or presiding officer may require that staff participate at any stage in the proceeding.

                I.              Dismissal at any time:  The commission shall dismiss a complaint upon a finding of no jurisdiction or probable cause. 

[1.2.2.15 NMAC - Rp, 17 NMAC 1.2.18, 9-1-08]

 

1.2.2.16                 SETTLEMENT CONFERENCES:

                A.            Purpose:

                    (1)     The purposes of a settlement conference are to provide a forum for the parties and staff to work together to informally resolve complaints and other matters in dispute, expedite the public hearing process, and assist parties and staff in reaching a settlement at the earliest possible stage.

                    (2)     Nothing in this rule shall be construed to limit or discourage voluntary settlement negotiations among staff and the parties to any proceeding.  When deemed appropriate, the commission may order a settlement conference.

                    (3)     The parties and staff may at any time move for an order designating a mediator to assist in the resolution of issues in controversy, or if the commission deems it appropriate, the commission may on its own motion designate a mediator.  If the commission designates a mediator, the mediator shall meet the criteria of Subsection B of 12.2.17 NMAC and shall have the powers and duties described in Subsections B through D of 1.2.2.16 NMAC, as well as the power to pursue other alternative dispute resolution techniques consistent with the objective of facilitating a voluntary resolution among staff and the parties of all or some of the issues in controversy.

                B.            Notice of mediated settlement conference:

                    (1)     If a mediator is appointed, the mediator shall notify the parties and staff of the time and place of the settlement conference.

                              (a)     The notice will direct the parties and staff to send the mediator, but not other parties or staff, their settlement positions and other necessary information that could facilitate the settlement conference.

                              (b)     In addition the mediator may require counsel to have their clients present at the settlement conference or accessible by telephone.

                              (c)     Settlement conferences will be held at commission offices unless otherwise directed by the mediator.

                              (d)     The settlement conference shall be held within twenty (20) days of the date of the notice unless good cause is shown for an extension.

                    (2)     Nothing in this rule shall be construed to limit additional settlement conferences.  The commission or presiding officer may suspend the procedural schedule in the case until the settlement conference is complete.

                C.            Result of settlement conference:

                    (1)     If the parties and staff have agreed upon a settlement, then a stipulation shall be issued in accordance with the provisions of this rule governing stipulations.  The stipulation shall be submitted to the assigned hearing examiner to be certified or to the commission in accordance with this rule.

                    (2)     If the parties and staff are unable to reach an agreement through mediation, then the mediator shall issue a statement that the settlement conference was held and the case shall proceed.

                D.            Inadmissibility of settlement offers:  Offers of settlement and statements made in furtherance of them made in the course of a settlement conference are privileged and, except by agreement among all parties and staff, shall not be admissible as evidence in any formal public hearing before the commission or presiding officer nor disclosed by the mediator voluntarily or through compulsory process.

                E.             Proceeding not automatically stayed:  Conducting a settlement conference or conferences shall not stay a formal proceeding unless the commission or presiding officer issues an order holding the procedural schedule in abeyance.

[1.2.2.16 NMAC - Rp, 17 NMAC 1.2.19, 9-1-08]

 

1.2.2.17                 MEDIATION:

                A.            Designation of mediator:  If any of the parties or staff makes a request for mediation, or on its own motion, the commission may, in its discretion, designate a mediator consistent with Subsection B of 1.2.2.17 NMAC.

                B.            Requirements:

                    (1)     The mediator may be a permanent or temporary employee of the commission or another state agency or any other individual who is qualified in the matter to be mediated and is acceptable to the parties and staff.  If the parties request a mediator who is not an employee of the commission, the commission shall not approve the request unless the parties agree in writing to bear as their own the costs of obtaining the mediator’s services.

                    (2)     The mediator shall not be the hearing examiner who is assigned to the case.

                    (3)     The mediator shall have no official, financial, or personal conflict of interest with respect to the issues in controversy, unless such interest is fully disclosed in writing to all parties and staff at the time the mediator is assigned by the commission and unless all parties agree that the mediator may serve.

                    (4)     The mediator shall not subsequent to serving as a mediator participate in the proceeding as a hearing examiner, advisory staff, staff counsel or expert witness, or as an attorney, expert witness, or representative of any party to the proceeding.

                C.            The mediator may be assigned by the commission at the same time as the commission assigns the case to a hearing examiner.  The mediator shall not discuss the mediation conference with any commissioner or hearing examiner hearing the case.

                D.            The mediator shall notify the parties and staff by telephone or mail of the time and place of the mediation conference, which will be held at commission offices unless otherwise directed by the mediator.  The notice may direct the parties and staff to send the mediator, but not other parties or staff, their settlement positions and other necessary information that could facilitate the mediation conference, including the results of staff’s investigation of the complaint.

                E.             If the parties are able to reach a settlement of their dispute, in appropriate cases the mediator shall assist the parties in preparing a written agreement to reflect that resolution.  If the parties are unable to reach a complete settlement of their dispute, the mediator shall advise the parties that they may request arbitration or file a formal complaint.

[1.2.2.17 NMAC - Rp, 17 NMAC 1.2.20, 9-1-08]

 

1.2.2.18                 ARBITRATION:

                A.            A complainant may request arbitration of any dispute.  The complainant’s request shall be in writing to the commission and shall include a concise statement of the grounds for the complaint, the remedy sought, and an acknowledgment that the complainant has read 1.2.2.19 NMAC and agrees to be bound by its terms.

                B.            A utility or telecommunications provider shall not discontinue service to a customer or issue a notice of discontinuance relating to the matter in dispute once the matter is in arbitration, except as otherwise authorized by law or commission rule.  Charges which are not in dispute must continue to be paid on time and in full by the complainant or be subject to other applicable commission rules regarding disconnection or discontinuance of service.

                C.            The commission or its authorized representative shall forward the request for arbitration to the respondent together with a copy of Subsection A of 1.2.2.13 NMAC and 1.2.2.15 NMAC and require that the respondent submit a written response within ten (10) days of the date of the commission’s letter forwarding the request.

                D.            If the respondent agrees to arbitration of the dispute, the respondent shall include in the response to the complainant’s request a concise statement of respondent’s position with regard to the merits of the complaint and an acknowledgment that the respondent has read 1.2.2.19 NMAC and agrees to be bound by its terms.  If the respondent will not agree to arbitration, the respondent shall so state in the response.

                E.             If the respondent either fails to respond to a request for arbitration or does not agree to arbitration, the complainant retains the right to proceed with a formal complaint.

                F.             Requirements:  If both the complainant and the respondent agree to arbitration, the commission shall designate an arbitrator.

                    (1)     The arbitrator may be a permanent or temporary employee of the commission or another state agency or any other individual who is qualified in the subject matter to be arbitrated and is acceptable to the parties to the complaint.

                    (2)     The designated arbitrator shall have no official, financial or personal conflict of interest with respect to the issues in controversy, unless such interest is fully disclosed in writing to all parties at the time of the commission’s designation and all parties agree that the arbitrator may serve.

                    (3)     The parties shall be required to indicate their consent in writing to the designated arbitrator within ten (10) days of the date of the commission’s letter of designation.

                    (4)     If the parties request an arbitrator who is not an employee of the commission, the commission shall not approve the request unless the parties agree in writing to bear the costs as their own pursuant to Section 8-8-4.

                G.            Any employee of the commission designated to arbitrate the matter under these provisions shall not participate in a subsequent proceeding on the complaint as a hearing examiner, advisory staff, staff counsel, or expert witness or as an attorney, expert witness, or representative of any party to the proceeding.

                H.            The commission may assign docket numbers to arbitration proceedings for purposes of record management but the proceeding remains an informal proceeding under this rule.

[1.2.2.18 NMAC - Rp, 17 NMAC 1.2.21, 9-1-08]

 

1.2.2.19                 ARBITRATION PROCEDURES:

                A.            Timeline for resolution:

                    (1)     Once designated and approved by the parties, the arbitrator shall proceed to render a decision in the arbitration proceeding within a reasonable period of time, not to exceed ninety (90) days, unless otherwise ordered by the commission or presiding officer.

                    (2)     If the arbitrator at any time determines that it is unlikely that the dispute can be resolved without substantially affecting the interests of other ratepayers or the public, the arbitrator may so inform the parties and staff and terminate the proceeding without prejudice to the complainant’s right to file a formal complaint.

                B.            Arbitration procedures:

                    (1)     A disinterested person qualified in the matter to be arbitrated may be appointed by the commission.

                    (2)     The arbitrator shall fix a time and place for an informal public hearing and shall serve notice of the public hearing on both parties and on staff at least ten (10) days in advance of the public hearing.

                    (3)     The arbitrator may issue subpoenas for the attendance of witnesses and for the production of books, records, documents, and other evidence and shall have the power to administer oaths.

                    (4)     The parties and staff may offer such evidence and produce such additional evidence as the arbitrator may deem necessary to an understanding and determination of the dispute.

                    (5)     The arbitrator shall decide the relevancy and materiality of the evidence offered, and conformity to the New Mexico rules of evidence or to the rules of evidence contained in this rule is not necessary.

                    (6)     No stenographic or electronic record will be made of the testimony at public hearing unless requested by a party, who shall bear the cost of the record, or by staff.

                C.            Discovery:  Discovery will be permitted but only with leave of the arbitrator who shall not allow discovery which unduly complicates, burdens, or impedes the expeditious and informal nature of the proceeding.

                D.            Investigation:  Whenever the arbitrator deems it necessary to make an inspection or investigation in connection with the arbitration, the arbitrator shall so advise the parties and staff, who may be present at the inspection or investigation.  In the event that one or both of the parties or the staff are not present, the arbitrator shall make an oral or written report to the parties and staff and afford them an opportunity to comment.

                E.             Decision:  At the close of or soon after the public hearing, the arbitrator will issue a brief written decision.  Findings of fact and conclusions of law are not necessary.  The arbitrator’s decision will be binding on the parties and can be implemented by the commission to the extent such implementation is necessary.  However, the decision will not be a decision of the commission and shall have no precedential effect.

                F.             Inadmissibility of settlement offers:  Unless agreed to by all the parties and staff, no statements, admissions, or offers of settlement made during the course of arbitration proceedings shall be admissible as evidence in any formal proceeding nor shall the arbitrator disclose the same voluntarily or through discovery or compulsory process.  Nothing in this section, however, shall preclude the arbitrator from issuing a brief written decision describing their conclusions and the bases for them.

                G.            Commission not bound:  Nothing in this rule shall be construed to mean that the commission has waived its review of any decision or that the commission consents to be bound by arbitration.

[1.2.2.19 NMAC - Rp, 17 NMAC 1.2.22, 9-1-08]

 

1.2.2.20                 FORMAL STIPULATIONS:  The commission recognizes that the parties to a proceeding and staff may reach compromises and settle some or all issues.  Settlement stipulations shall be binding only if approved by the commission.

                A.            Uncontested stipulations:

                    (1)     If the staff and all parties enter into a stipulation settling some or all of the issues in a proceeding, the stipulation shall be filed and a copy presented to the presiding officer.  If the proceeding is before the commission en banc, the commission may in its discretion assign a hearing examiner to preside over any public hearing to be conducted on the stipulation.

                    (2)     When filed and presented, the stipulation must be accompanied in rate cases by a reconciliation statement showing the dollar impact of the settlement and the resulting rates.  This statement shall contain the information listed in Subsection F of 1.2.2.36 NMAC.

                    (3)     Upon receipt of a stipulation which would settle substantive issues, the commission or presiding officer shall conduct a public hearing to determine whether the stipulation should be approved by the commission, provided that in extraordinary cases, for good cause shown, the commission or presiding officer may forego a public hearing.  The proponents of the stipulation have the burden of supporting the stipulation with sufficient evidence and legal argument to allow the commission to approve it.

                    (4)     In the event the parties and staff enter into a settlement of one or more issues but not of the entire case, the commission or presiding officer may in their discretion combine the public hearing on the settlement stipulation with the public hearing on the contested issues.

                    (5)     In cases heard by a hearing examiner rather than the commission, the hearing examiner may:

                              (a)     decide that the settlement stipulation should not be certified to the commission at all, in which event the hearing examiner may indicate to the parties and staff whether additional evidence or legal argument in support of the stipulation or amendments to the stipulation might meet the hearing examiner’s reservations about the stipulation; or

                              (b)     certify the settlement stipulation to the commission for its review; the certification shall include a recommended disposition of the stipulation, whether the recommendation be positive or negative or otherwise suggest a manner of disposition; exceptions to the certification may be filed within ten (10) days after the date the settlement stipulation is certified to the commission, unless the commission or presiding officer directs otherwise.

                B.            Contested stipulations:

                    (1)     If some, but not all, of the parties to a proceeding, including staff, enter into a stipulation seeking to dispose of some or all of the issues in the proceeding, the stipulation shall be filed and copies presented to the presiding officer and served on the parties or staff opposing the stipulation.  If the proceeding is before the commission en banc, the commission may in its discretion assign a hearing examiner to preside over any public hearing to be conducted on the stipulation.  When filed and presented, the stipulation must be accompanied in rate cases by a reconciliation statement showing the dollar impact of the settlement and the resulting rates.  This statement shall contain the information listed in Subsection F of 1.2.2.36 NMAC.

                    (2)     Parties or staff opposing the stipulation shall file statements briefly setting forth the grounds upon which they oppose the stipulation in writing within five (5) days after the stipulation is served, or orally at the public hearing, whichever occurs first.  Responses by staff or parties supporting the stipulation shall be made as directed by the commission or presiding officer.

                    (3)     The commission or presiding officer shall schedule the stipulation for public hearing and review unless it is determined that the nature and extent of the opposition is such that hearing the stipulation will not materially conserve commission, staff, and party resources.  In the event this determination is made, the commission or presiding officer may refuse to entertain the stipulation.  The commission or presiding officer also has the discretion to combine a public hearing on a contested stipulation with the public hearing on the merits of any substantive issues not addressed by the stipulation.

                    (4)     A public hearing shall be conducted to determine whether the stipulation shall be approved by the commission.  The proponents of the stipulation have the burden of supporting the stipulation with sufficient evidence and legal argument to allow the commission to approve it.  At the public hearing all parties and staff shall be allowed an opportunity to present evidence and cross-examine opposing witnesses on the stipulation.

                    (5)     In cases heard by a hearing examiner rather than the commission the hearing examiner may:

                              (a)     decide that the settlement stipulation should not be certified to the commission at all, in which event the hearing examiner may indicate to the parties and staff whether additional evidence or legal argument in support of the stipulation or amendments to the stipulation might meet the hearing examiner’s reservations about the stipulation; or

                              (b)     certify the settlement stipulation to the commission for its review; the certification shall include a recommended disposition of the stipulation, whether the recommendation be positive or negative or otherwise suggest a manner of disposition; exceptions to the certification may be filed within ten (10) days after the date the settlement stipulation is certified to the commission, unless the commission or presiding officer directs otherwise.

                C.            Inadmissibility of settlement offers and rejected settlements:  Statements, admissions, or offers of settlement made during the course of negotiations of settlements are privileged.  No such statements, admissions, or offers of settlement shall be admissible as evidence in any formal public hearing, nor disclosed by any mediator designated pursuant to this rule either voluntarily or through compulsory process, unless agreed to by all the parties and staff.  If a stipulation is not approved by the commission, the terms of the proposed settlement are also inadmissible unless their admission is agreed to by all the parties and staff.  Nothing in this subsection shall preclude proponents of a contested settlement stipulation from offering that stipulation into the record for purposes of its consideration by the commission or presiding officer.

                D.            Precedential effect:  Unless the commission explicitly provides otherwise in the order approving the stipulation, approval of a stipulation does not constitute commission approval of or precedent regarding any principle or issue in the proceeding.

[1.2.2.20 NMAC - Rp, 17 NMAC 1.2.23, 9-1-08]

 

1.2.2.21                 PETITIONS FOR DECLARATORY ORDERS:

                A.            Petition:  Any person may petition the commission for a declaratory order to terminate a controversy or to remove an uncertainty with respect to the applicability to the petitioner of any statute or rule administered by the commission or any commission order.  Petitions for declaratory orders shall comply with the requirements for pleadings set forth in this rule and shall further set forth:

                    (1)     the statute, rule, or order of which an interpretation is requested;

                    (2)     the nature of the controversy or uncertainty which is the subject of the petition;

                    (3)     the manner in which the controversy or uncertainty affects the petitioner;

                    (4)     a complete statement of the facts and grounds prompting the petition; and

                    (5)     the names and addresses of any other persons directly involved in the controversy or directly affected by the uncertainty.

                B.            Brief and affidavits:

                    (1)     A petition for a declaratory order shall be accompanied by a brief in which the petitioner sets forth their position and all facts and arguments known in support of and in opposition to that position.

                    (2)     The petition shall also be accompanied by affidavits attesting to the facts alleged in the petition or brief.

                    (3)     Failure to comply with these requirements will be grounds for summary dismissal of the petition.

                C.            Commission procedure:

                    (1)     Upon the filing of a petition for a declaratory order, the commission shall decide whether it will, in its absolute discretion, entertain the petition in whole or in part.  If the commission decides to entertain the petition in whole or in part, the commission or the presiding officer shall order the petitioner to give such notice of the proceeding as is deemed appropriate and will proceed to consider the matter with or without public hearing.

                    (2)     The commission may at any time during the proceeding, in its absolute discretion, determine not to issue a declaratory order, in which case the commission shall so notify the parties and staff.

[1.2.2.21 NMAC - Rp, 17 NMAC 1.2.24, 9-1-08]

 

1.2.2.22                 INVESTIGATIONS BY COMMISSION:

                A.            Investigations by the commission:  The commission may at any time investigate any matter within its jurisdiction.

                B.            Proceedings filed by the commission of its own motion:  Formal proceedings may be initiated by the commission to consider any matter within its jurisdiction against any person either by notice, order to show cause, order to cease and desist, or other process.  In such cases the notice, order to show cause, or other appropriate process shall contain:

                    (1)     specifications of all the matters to be considered and such specifications shall fairly indicate what the respondent is to meet;

                    (2)     a demand for such information and disclosures as the commission may deem necessary to the question under investigation;

                    (3)     notice of the time within which such information and disclosures must be filed;

                    (4)     the time and place set for public hearing; and

                    (5)     if the commission deems necessary, the manner of notice to the public or to ratepayers.

[1.2.2.22 NMAC - Rp, 17 NMAC 1.2.25, 9-1-08]

 

1.2.2.23                 INTERVENORS AND COMMENTERS:

                A.            Intervention:  Any person other than staff and the original parties to a proceeding who desires to become a party to the proceeding may move in writing for leave to intervene in the proceeding.

                    (1)     The motion for leave to intervene shall indicate the nature of the movant’s interest in the proceeding.

                    (2)     The motion shall also comply with the provisions of this rule governing pleadings except that the motion shall indicate the facts relied upon as grounds for intervention.

                    (3)     Motions for leave to intervene shall be served on all existing parties and other proposed intervenors of record.

                B.            Deadline for filing motions to intervene:  In proceedings concerning applications relating to securities, unless the commission or presiding officer orders otherwise, the motion must be filed before the commencement of the public hearing.  In all other proceedings motions to intervene must be filed as directed by the commission or presiding officer in the proceeding.

                C.            Objections to intervention:  Objections to motions for leave to intervene must be in writing and filed within thirteen (13) days after the service of the motion or at the time of public hearing, whichever is earlier.

                D.            Disposition of motions to intervene:

                    (1)     Unless the commission or presiding officer, on their own motion, denies a motion for leave to intervene, all timely motions for leave to intervene not objected to by any party or by staff within thirteen (13) days of service of the motion for leave to intervene shall be deemed allowed, provided that the commission or presiding officer, on their own motion after notice and public hearing, may thereafter terminate the party status of any intervenor.

                    (2)     Where a timely motion for leave to intervene is contested, the commission or presiding officer may grant the intervention if it appears after consideration that the motion discloses that:

                              (a)     the movant possesses a substantial interest in the subject matter of the public hearing;

                              (b)     participation of the movant is substantially in the public interest; or

                              (c)     the intervention presents no undue prejudice to the other parties.

                    (3)     Whenever a motion to intervene is permitted to be filed out of time, the commission or presiding officer may deny the motion or grant the motion with limitations on grounds including, but not limited to:

                              (a)     failure to set forth sufficient grounds for intervention;

                              (b)     disruption of the proceeding resulting from the intervention;

                              (c)     prejudice or hardship to existing parties or staff; or

                              (d)     undue broadening of the issues.

                    (4)     Except as otherwise ordered, a grant of an untimely motion to intervene must not be a basis for delaying or deferring any procedural schedule established prior to the grant of the motion.

                    (5)     Intervenors who are granted party status are bound by the agreements reached and orders entered in the proceeding prior to their intervention.  The commission and the presiding officer will not allow the broadening of issues unless the public interest requires it or no undue prejudice or hardship will result to other parties to the proceeding or to staff.

                    (6)     Notwithstanding the provisions of Paragraphs (1) through (3) of Subsection D of 1.2.2.23 NMAC, where there are two (2) or more intervenors or proposed intervenors having substantially like interests and positions the commission or presiding officer may, to avoid unnecessary delay or duplication of effort and expense, limit the number of intervenors in the proceeding.

                    (7)     A proposed intervenor shall become party to the proceeding once the motion to intervene is deemed allowed or otherwise granted under this rule.  Intervenors shall have the same rights as other parties to the proceeding.

                E.             Withdrawal of intervenors:  An intervenor can withdraw by filing notice and must serve the withdrawal on all parties and staff.

                F.             Commenters:  Commenters shall be entitled to make an oral statement or submit a written statement for the record, but such statement shall not be considered by the commission as evidence.  All interested persons are afforded the opportunity to have input into cases which affect them.  The commission encourages ratepayer input and the purpose of this rule is to facilitate participation.  However, commenters are not parties and shall not have the right to introduce evidence, to examine or cross-examine witnesses, to receive copies of pleadings and documents, to appeal from any decisions or orders, or to otherwise participate in the proceeding other than making their comments.

[1.2.2.23 NMAC - Rp, 17 NMAC 1.2.26, 9-1-08]

 

1.2.2.24                 PROCEDURAL ORDERS:

                A.            Contents:  In rate cases and in other proceedings as may be appropriate, the commission or presiding officer shall issue a procedural order or orders setting forth:

                    (1)     any deadlines the commission or presiding officer may set for the completion of discovery;

                    (2)     deadlines for the filing of staff and intervenor testimony;

                    (3)     any requirements for the filing, service, or presentation of pleadings, discovery requests, discovery responses, testimony, exhibits, or other documents in electronic form; in all instances written or electronic submissions shall be filed in accordance with the requirements of this rule and other applicable commission rules, unless otherwise ordered by the commission or presiding officer;

                    (4)     procedures for the prompt argument and disposition of procedural and discovery motions appropriate to the proceeding; these procedures may, notwithstanding the provisions of this rule governing motions, include a shortened time for written responses to motions, the use of oral argument in lieu of written responses, or other mechanisms to expedite the decision-making process;

                    (5)     the date, time, and place of any pre-hearing conference;

                    (6)     the date, time, and place of the public hearing on the merits; and

                    (7)     any other relevant dates.

                B.            Modification of procedural orders:  The commission or presiding officer may modify procedural orders on their own motion or on motion of staff or a party when necessary.

                C.            Notice of public hearing:

                    (1)     Reasonable notice shall be given to all parties of the time and place of every public hearing scheduled by the commission or presiding officer.

                    (2)     The commission or presiding officer may require that public notice also be given.  When public notice is required, it shall be published in a newspaper having general circulation in the area affected by the filed pleadings at least twenty (20) days prior to the date of the public hearing, unless otherwise provided by rule, or if the commission or presiding officer finds that circumstances warrant shorter notice.  The party who is required to publish notice shall cause to be filed, on or before the date of public hearing, an affidavit of publication of a responsible officer of the newspaper making such publication.  The party required by the commission or presiding officer to publish the notice shall bear the cost of such publication.

[1.2.2.24 NMAC - Rp, 17 NMAC 1.2.27, 9-1-08]

 

1.2.2.25                 DISCOVERY:

                A.            Commission policy:  The commission favors prompt and complete disclosure and exchange of information and encourages informal arrangements among the parties and staff for this exchange.  It is further the commission’s policy to encourage the timely use of discovery as a means toward effective presentations at public hearing and avoidance of the use of cross-examination at public hearing for discovery purposes.

                B.            Discovery procedures:  Techniques of pre-hearing discovery permitted in state civil actions, such as interrogatories, requests for admissions, depositions, and requests for production of documents may be employed by staff or by any party.  Upon experiencing any difficulties in obtaining discovery, staff and the parties may seek relief from the commission or presiding officer by filing a proper motion.  Nothing in this rule shall preclude the commission or the presiding officer from obtaining information by order or preclude staff from obtaining information in any lawful manner.

                C.            Applicability of rules of civil procedure:  Discovery in commission proceedings shall be governed by the New Mexico rules of civil procedure for the district courts applicable to discovery, except where such rules are inconsistent with this rule.  Any references to “the court” in those rules shall be deemed to mean “the commission or presiding officer” for purposes of commission proceedings.

                D.            Depositions:

                    (1)     The commission, the presiding officer, staff, and parties shall have the right to take the testimony of any witnesses by deposition and compel through the commission’s subpoena powers the attendance of witnesses and the production of books, documents, papers, and accounts.

                    (2)     Depositions may be taken and on-site inspections may be performed upon commencement of the proceeding and without prior approval of the commission or presiding officer.

                    (3)     Notices or requests for depositions or on-site inspections shall be served on staff and on all parties unless the commission or presiding officer directs otherwise.

                    (4)     All parties and staff may participate in any depositions, or in any on-site inspections requested by a party or staff under Subsection F of 1.2.2.25 NMAC, unless the commission or presiding officer directs otherwise.

                E.             Interrogatories:  The staff and parties may serve upon staff or any party written interrogatories to be answered by staff or the party served, or if the party served is a public or private corporation, by any officer or agent who shall furnish such information as is available to the party.

                    (1)     Interrogatories may be served after commencement of any proceeding and without leave of the commission or presiding officer.

                    (2)     The interrogatories shall be answered separately and fully in writing under oath and each answer shall be signed by the person or persons making it unless otherwise ordered by the commission or presiding officer.

                    (3)     Unless objected to, answers to interrogatories shall be served in the manner provided in Subsection H of 1.2.2.25 NMAC within fifteen (15) days after the service of the interrogatories unless the commission or presiding officer enlarges or shortens the time, or unless the party or staff submitting the interrogatories and the party or staff to which the interrogatories are directed agree to a different period of time, notice of which agreement shall be filed and served on staff and all other parties.  Any such agreements shall not affect the authority of the commission or presiding officer to govern commission proceedings as provided by law.

                    (4)     Within fifteen (15) days after service of interrogatories, staff or a party may make written objections, duly served as provided in Subsection H of 1.2.2.25 NMAC.  Written objections shall:

                              (a)     identify the interrogatory or subject matter objected to and stating with particularity the reasons for the objections; and

                              (b)     include copies or complete restatements of the interrogatory or interrogatories objected to, and a description of the facts and circumstances and the legal authority purporting to justify the objection.

                    (5)     The service of objections shall not excuse the answering party or staff from answering remaining interrogatories or subparts of interrogatories to which no objection is stated.

                    (6)     Answers to interrogatories to which objection is made shall be deferred until a determination has been made on such objections.

                F.             Production of documents and things and entry upon land for inspection and other purposes:  The commission, the presiding officer, staff, and parties may serve upon any party or upon staff requests for the production or inspection of documents or things within staff’s or that party’s possession, custody, or control, either consolidated with interrogatories or alone.  The commission, presiding officer, staff, and parties may serve on any other party a request to permit entry upon designated land or other property in the possession or control of the party upon whom the request is served for the purpose of inspection, measuring, surveying, photographing, testing, or sampling the property or any designated object or operation thereon, either consolidated with the interrogatories or alone.

                    (1)     A request may be served upon commencement of the proceeding and without leave of the commission or presiding officer.

                    (2)     The request shall specify a reasonable time, place, and manner of making the inspection and performing related acts, or of copying the documents, or specify that copies of the designated documents be sent to the requesting party or staff in lieu of an inspection.

                    (3)     The request shall set forth the property or items to be inspected, either by individual item or by category, and shall describe each item and category with reasonable particularity.

                    (4)     The requestor shall specify a date for the production or inspection, which date shall be not less than fifteen (15) days after the date the request is served unless the commission or presiding officer enlarges or shortens the time or unless the party or staff submitting the request for production of documents and the party or staff to which the request is directed agree to a different period of time, notice of which agreement shall be filed and served on staff and all other parties.  Any such agreements shall not affect the authority of the commission or presiding officer to govern commission proceedings as provided by law.  If no time is specified production shall be due fifteen (15) days after service of the request.

                    (5)     Within fifteen (15) days after service of a request for production staff or a party may serve written objections in the form and manner provided in Subsections E and H of 1.2.2.25 NMAC.  The objector shall produce as requested all documents or things which are not the subject of an objection.

                G.            Requests for admissions:  The commission, presiding officer, staff, or parties may serve upon any party or upon staff requests for the admission of facts or the genuineness of documents.  Copies of documents shall be served with the request.

                    (1)     Requests may be served upon commencement of the proceeding and without leave of the commission or presiding officer.

                    (2)     Answers to requests for admissions shall be served within fifteen (15) days after service of the request unless the commission or presiding officer enlarges or shortens the time, or unless the party or staff submitting the request for admissions and the party or staff to which the request is directed agree to a different period of time, notice of which agreement shall be filed and served on staff and all other parties.  Any such agreements shall not affect the authority of the commission or presiding officer to govern commission proceedings as provided by law.

                    (3)     Written objections to a request prepared in the form and manner provided in Subsection E of 1.2.2.25 NMAC shall be filed and served as provided in Subsection H of 1.2.2.25 NMAC within fifteen (15) days of service of the requests.  The filing and service of objections shall not excuse the answering party or staff from answering the remaining requests to which no objection is stated.

                H.            Filing and service:  Interrogatories, requests for production or inspection of documents and things or entry upon lands for inspection and other purposes, and requests for admissions and other written discovery requests shall be served upon the party or staff to which such discovery is directed.  Written answers, responses or objections to discovery requests shall be served on the party or staff making such requests.

                    (1)     Discovery requests and responses, or objections thereto, and deposition transcripts, shall not be routinely filed.  However, the party or staff making a discovery request shall file a certificate indicating the date of service.

                    (2)     Unless the commission or presiding officer directs otherwise, interrogatories, requests for production or inspection of documents and things or entry upon lands for inspection and other purposes, requests for admissions and other written discovery requests or notices, as well as written responses or objections thereto, shall be served on any other party, or staff, which requests copies of such discovery requests, notices, responses or objections.

                    (3)     Parties or staff desiring copies of the written discovery materials of other parties or of staff may request copies either in one blanket request for all discovery materials throughout the proceeding or by request specific to the discovery activity in question.

                    (4)     At the option of the party or staff making a discovery request or response, any such request or response including objections may additionally be presented in electronic form.  Discovery requests or responses, including objections, shall be presented in electronic form in addition to or in lieu of other applicable service or filing requirements of this rule if the commission or presiding officer so orders pursuant to Subsection A of 1.2.2.24 NMAC, or pursuant to other commission rules governing electronic filing and service.  The commission or presiding officer shall not require electronic filing or service by any party who does not have such capability.

                I.              Supplementation of responses to discovery requests:  A party or staff who has responded to a request for discovery is under a duty reasonably and promptly to amend or supplement their previous response if they obtain information which they would have been required to provide in such response if the information had been available to them at the time they served the response.

                J.             Motions to compel or for sanctions:

                    (1)     Staff or a party may move for an order compelling discovery or for sanctions for failure to comply with an order directing that discovery be had as provided in the New Mexico rules of civil procedure for the district courts.  In addition to the sanctions provided in those rules, the commission may impose the penalties set forth in applicable law, for failure to comply with an order of the commission or presiding officer.

                    (2)     Any motion for an order compelling discovery shall include copies or complete restatements of the discovery requests or notices to which the movant seeks compelled responses or related relief, along with copies of any responses or objections to the subject discovery requests or notices, and any other pertinent materials.  An original and four (4) copies of motions to compel shall be filed and copies shall be served on staff and all other parties to the proceeding.

                    (3)     No motion to compel, or any other motion regarding any discovery dispute, shall be considered unless accompanied by a statement that the participants made a good faith effort to resolve the dispute and were unable to do so.

                K.            Order for protection of staff, parties, or witnesses:  The commission or presiding officer may issue such orders for the protection of staff, parties, or witnesses from annoyances, embarrassment, or oppression as may be just and proper under the circumstances.

[1.2.2.25 NMAC - Rp, 17 NMAC 1.2.28, 9-1-08]

 

1.2.2.26                 PRE-HEARING CONFERENCES:

                A.            General:

                    (1)      It is the policy of the commission to encourage the use of pre-hearing conferences as a means of making more effective use of hearing time and to otherwise aid in the disposition of the proceeding or the settlement thereof.  Having the issues clearly delineated in advance of public hearing and the ground rules for the conduct of the public hearing well understood may be particularly beneficial in cases heard by the commission en banc and in such complex or multi-party proceedings as the rate cases of the major utilities, motor carriers, and telecommunications providers.

                    (2)      The commission or presiding officer may, with reasonable written notice, require that all parties and staff attend one or more pre-hearing conferences for the purpose of formulating and simplifying the issues in the proceeding or addressing other matters that may expedite orderly conduct and disposition of the proceeding.  Such matters may include but are not limited to:

                              (a)      details of the procedural schedule;

                              (b)      the necessity or desirability of amendments to the pleadings;

                              (c)      the possibility of obtaining admissions of fact and documents which will avoid unnecessary proof;

                              (d)      limitations on the number of witnesses or time allocated to particular witnesses or issues at public hearing;

                              (e)      procedures at the public hearing;

                              (f)      the distribution of written testimony and exhibits to staff and the parties prior to the public hearing;

                              (g)      the consideration of any outstanding motions; or

                              (h)      the status of any settlement negotiations and, if appropriate, identification of any interest in and resources to support professional assistance therewith or other alternative means of dispute resolution.

                B.            Attendance:

                    (1)      All parties and staff shall attend a pre-hearing conference fully prepared for a productive discussion of all matters noticed for the conference and motions outstanding at the time of the conference and fully authorized to make commitments with respect thereto or take positions thereon.  Preparation should include advance study of all materials filed and materials obtained through formal and informal discovery and, if feasible, advance informal communication among the parties and staff to ascertain the extent to which the parties and staff will be able to agree on the matters which have been noticed for conference and on any pending motions.

                    (2)      Failure of any party or staff to attend or be prepared for a pre-hearing conference without good cause shown shall constitute a waiver of any objection to any agreement reached or to any order or ruling made as a result of the conference.

                    (3)      Offers of settlement and statements made in furtherance thereof, made in the course of a pre-hearing conference or at any other time, are privileged and, except by agreement among all the parties and staff, shall not be used against participating parties or staff before the commission.

                C.            Submission of proposed pre-hearing orders: The commission or presiding officer may, in the order convening a pre-hearing conference, direct that each party and the staff file and serve on all other parties and staff a proposed pre-hearing order which shall identify all issues the party or staff proposes to address at public hearing, whether in their case in chief or on cross-examination, set forth the party’s or staff’s position on each issue and identify the witnesses who will address each such issue.  The commission or presiding officer may also require the parties and staff to address in their proposed pre-hearing orders any matters designated in the order convening the conference, such as:

                    (1)      all factual stipulations to which the parties and staff have agreed or which the party or staff submitting the statement proposes for consideration by the parties and staff;

                    (2)      all procedural questions or problems the party or staff desires to raise at the pre-hearing conference and the resolution proposed;

                    (3)      any proposal the party or staff wishes to make for the scheduling of testimony at public hearing; or

                    (4)      the amount of time the party or staff desires for the cross-examination of the different witnesses at public hearing.

                D.            Pre-hearing orders:

                    (1)      Subsequent to a pre-hearing conference the commission or presiding officer may issue a pre-hearing order reciting the action taken and agreements reached at the conference.  The order may also identify the issues to be tried at public hearing.

                    (2)      The commission or presiding officer may direct one or more of the parties or staff to prepare the form of pre-hearing order.  If so directed the preparer shall serve it on the remaining parties and staff at the time they file it.  Objections to the proposed form of order shall be filed within thirteen (13) days of service of the form unless the commission or presiding officer directs otherwise.

                    (3)      The pre-hearing order shall control the subsequent course of the proceeding and may by its terms limit the issues to be heard to those designated therein, provided that the commission or presiding officer may enlarge or modify the issues or otherwise amend the pre-hearing order when the public interest or justice so requires.

                E.             Recessing public hearing for conference:  In any proceeding, the commission or presiding officer may in their discretion call the parties and staff together for a conference prior to the taking of testimony or may recess the public hearing for such a conference.  The results of the conference shall be stated on the record.

[1.2.2.26 NMAC - Rp, 17 NMAC 1.2.29, 9-1-08]

 

1.2.2.27                 INTERIM RELIEF:  Requests for interim relief may be included in a complaint, petition, application, or other pleading filed by any party.  The title of the pleading must clearly indicate that such relief is requested.

                A.            Contents:  Except as provided in Sections 65-2A-11 and 70-3-16 NMSA 1978, in addition to the usual contents of a pleading, the pleading must allege such extraordinary facts of immediate and irreparable injury as would justify the commission’s exercise of discretion by granting interim relief prior to a final decision.

                B.            Affidavits or testimony and exhibits:  Any pleading requesting interim relief shall be accompanied by affidavit or testimony in support of the request.  Any relevant exhibits in the possession of the party making the request should be appended to the affidavit or affidavits or testimony.

                C.            Notice:  Copies of the pleading in which interim relief is requested and the testimony, affidavits, and exhibits filed in support thereof shall be served upon staff and upon all parties.

                D.            Public Hearing:  Except as provided in Section 70-3-16 NMSA 1978, requests for interim relief other than interim rate relief may be acted upon with or without public hearing.

                E.             Bond:  Interim relief may be granted subject to refund and conditioned upon a bond or other adequate protection.

[1.2.2.27 NMAC - Rp, 17 NMAC 1.2.30, 9-1-08]

 

1.2.2.28                 SUBPOENAS:

                A.            Subpoena for witnesses and documents:

                    (1)     Any party or staff requiring the attendance of a witness from any place in the state to any designated place for the purpose of taking testimony of such witness at a deposition or public hearing in a proceeding before the commission shall make written application to the commission or presiding officer requesting that a subpoena be issued to compel attendance of such witness.

                    (2)     Likewise a written application requesting the issuance of a subpoena duces tecum to compel production of specific books, papers, accounts, or other documents must also be made to the commission or presiding officer if production at deposition or public hearing is desired.

                    (3)     Such written application must set forth reasons supporting the issuance of the subpoena for the production of specific books, papers, and other documents as the case may be.

                    (4)     All applications for the issuance of subpoenas shall be accompanied by the proposed subpoena, a form for which is available from the commission upon request.

                B.            Who may issue:  Subpoenas shall be signed and issued by the presiding officer or by any commissioner, unless the issuance would be an abuse of process.  A copy of the signed and issued subpoena shall be filed.

                C.            Service; fees:

                    (1)     Subpoenas may be served by any person authorized to serve process under the New Mexico rules of civil procedure for the district courts.  The return of service shall be filed promptly after service.  The return shall be by certificate if service is made by a county sheriff or the county sheriff’s deputy.  Otherwise the return shall be by affidavit.  The form for the return of service is included with the form of subpoena, available from the commission upon request.

                    (2)     The witness being subpoenaed shall receive fees in the amount and in the manner as provided in civil cases in the district courts of this state.

                    (3)     Whenever a subpoena is issued at the request of a party the cost of service thereof and the fee of the witness shall be borne by the requesting party.

                D.            Enforcement:  The commission, any commissioner, staff, or any party may seek enforcement of the subpoena pursuant to Sections 62-10-9, 63-7-1.1, 63-9-19, 63-9A-20, 63-9B-14, 63-9H-14, 65-3A-34, and 70-3-19 NMSA 1978, or other applicable law.

                E.             Order for protection of staff, parties, or witnesses:  The commission or presiding officer may issue such orders to protect staff, parties, or witnesses from annoyances, embarrassment, or oppression as may be just and proper under the circumstances.

[1.2.2.28 NMAC - Rp, 17 NMAC 1.2.31, 9-1-08]

 

1.2.2.29                 PRESIDING OFFICER:

                A.            General:  The functions of a presiding officer, as the term is used in this rule, may be performed by a hearing examiner, who may be a commissioner appointed by the commission to hear the case to the same extent as would a commission employee appointed as “hearing examiner,” unless otherwise provided by statute or commission rule or order.  Nothing contained in this rule shall be deemed a waiver of the commission’s power of superintending control over the activities or decisions of the hearing examiner.

                B.            Designation of hearing examiner:

                    (1)     In all proceedings, the commission may designate a hearing examiner, including a commissioner, to preside over the proceeding.  The commission shall designate what cases and to what extent the hearing examiner shall preside over such cases, and such designation may be made by memorandum from the commission or as otherwise directed by the commission.

                    (2)     If, after public hearing, the designated hearing examiner becomes unavailable to the commission, the commission will designate another qualified hearing examiner to report and recommend the decision or will otherwise proceed with the case as it may deem appropriate, giving notice to staff and the parties.

                C.            Powers of hearing examiners:  Hearing examiners shall have the duty to conduct full, fair, and impartial public hearings and to take appropriate action to avoid unnecessary delay in the disposition of proceedings and to maintain order.  They shall possess all powers necessary to that end, including the following:

                    (1)     to administer oaths and affirmations;

                    (2)     to order subpoenas issued and to provide for other methods of discovery;

                    (3)     to issue orders to show cause regarding proceedings before the hearing examiner;

                    (4)     to receive evidence and rule upon all objections and motions which do not involve final dispositions of proceedings, and to recommend to the commission rulings on objections and motions which do involve final dispositions of proceedings;

                    (5)     within their discretion, or upon direction of the commission, to certify any question to the commission for its consideration and disposition, although the commission has the discretion to refuse to review a question so certified;

                    (6)     to order parties and staff to hold appropriate conferences before or during the public hearing or investigation, provided that the presiding officer shall not take part in any settlement conference unless their participation is agreed to by all parties and by staff;

                    (7)     to regulate the course of public hearings or investigations, including the scheduling, recessing,  reconvening, and adjournment thereof, unless otherwise provided by the commission;

                    (8)     to apply the procedures of this rule subject to waivers granted pursuant to this rule;

                    (9)     to take such other action as may be necessary and appropriate to the discharge of their duties, consistent with the statutory authority or other authorities under which the commission functions and with the rules and policies of the commission.

                D.            Duties of hearing examiner:  Hearing examiners shall have the following duties:

                    (1)     to follow and apply the policies of the commission as enunciated in previous orders and rules, and to comply with the Public Utility Act, the Telephone and Telegraph Company Certification Act, the New Mexico Telecommunications Act, the Rural Telecommunications Act, the Public Regulation Commission Act, the Motor Carrier Act, the Pipeline Safety Act, Chapter 62, Article 14 NMSA 1978, the Motor Vehicle Act, the Ambulance Standards Act, the Cooperative Association Act, the Corporate Reports Act, the Professional Corporation Act, the Economic Development Corporation Act, the Nonprofit Corporation Act, the Business Corporation Act, the Limited Liability Company Act, the Foreign Business Trust Registration Act, Chapter 59A, Article 52, the Fireworks Licensing and Safety Act, the Conflict of Interest Act, and other applicable law;

                    (2)     to disqualify themselves at any point where their impartiality might be or is reasonably questioned;

                    (3)     in all rate cases, to render a recommended decision as soon as practicable before the termination of the suspension period;

                    (4)     to submit final recommended decisions subject to commission review and treatment as provided in this rule; the hearing examiner shall file the final recommended decision and provide copies to all parties, staff, each commissioner, and the advisory staff;

                    (5)     except as to ex parte matters authorized by law and commission rules, no hearing examiner shall, in any proceeding to which they have been assigned, consult with any party on any substantive issue unless notice is given and an opportunity afforded all parties and staff to participate and respond.

[1.2.2.29 NMAC - Rp, 17 NMAC 1.2.32, 9-1-08]

 

1.2.2.30                PROCEDURAL AUTHORITY OF A SINGLE COMMISSIONER:

                A.            The chairman of the commission or any other commissioner shall preside at public hearings conducted by more than one commissioner.

                B.            The chairman of the commission or any other commissioner may issue any procedural orders prior to, during, or after a public hearing, including but not limited to orders or notices:

                    (1)     designating a hearing examiner to preside in a proceeding;

                    (2)     scheduling public hearings;

                    (3)     clarifying the issues to be considered during a proceeding;

                    (4)     in the absence of a quorum of commissioners and when prompt action is necessary to avoid the effectiveness of rate increases for customers of utilities or telecommunications providers by operation of law, suspending the operation of a rate increase request, provided that such procedural order is consistent with law and does not involve the final determination of the proceeding; and

                    (5)     issuing orders temporarily suspending operating authorities pursuant to 18.3.2.30 NMAC.

                C.            The delegation to one commissioner of procedural authority shall not narrow the authority of the hearing examiner pursuant to this rule or to other rules or orders of the commission, unless the order by the hearing examiner is inconsistent with and superseded by the procedural order of the one commissioner.

                D.            A party may appeal, pursuant to 1.2.2.31 NMAC, a procedural order of a single commissioner.

[1.2.2.30 NMAC - N, 9-1-08]

 

1.2.2.31                 INTERLOCUTORY APPEALS FROM RULINGS OF THE PRESIDING OFFICER:

                A.            General:

                    (1)     Rulings of the presiding officer during the course of a proceeding may only be appealed as provided in this rule.

                    (2)     The commission does not favor interlocutory appeals from the rulings of a presiding officer and expects that appeals will be taken only in extraordinary circumstances.  The movant in any such appeal bears the burden of establishing grounds for review and reversal of a ruling of the presiding officer made in the course of the proceeding.

                B.            Motion to presiding officer to permit appeal:

                    (1)     Any party or the staff may, during a proceeding, move that the presiding officer permit appeal to the commission from a ruling of the presiding officer.  The motion must demonstrate that:

                              (a)     the ruling involves a controlling question of law or policy as to which there is substantial ground for difference of opinion and that an immediate appeal to the commission from the ruling may materially advance the ultimate disposition of the proceeding; or

                              (b)     circumstances exist which make prompt commission review of the contested ruling necessary to prevent irreparable harm to any person.

                    (2)     The motion must be filed in writing within three (3) days of the date of an oral ruling or service of a written ruling.

                    (3)     Upon receipt of a motion to permit appeal, the presiding officer shall determine according to the standards of Paragraph (1) of Subsection B of 1.2.2.31 NMAC whether to permit appeal of the ruling to the commission.  The presiding officer need not consider any response to the motion.

                    (4)     If the presiding officer permits appeal the presiding officer shall transmit to the commission copies of the ruling being appealed, if written, or a summary of the ruling being appealed, if oral, and any findings of fact, conclusions of law, or opinion relating thereto together with the moving party’s motion under Paragraph (1) of Subsection B of 1.2.2.31 NMAC and any response permitted to the motion.  The presiding officer may also, but is not required to, transmit to the commission a memorandum setting forth the relevant issues and an explanation of the rulings on the issues.

                    (5)     If the presiding officer does not issue an order under Paragraph (3) of Subsection B of 1.2..2.31 NMAC within fifteen (15) days after the motion is filed, the motion is deemed denied.  The movant may appeal denial to the commission within three (3) days of:

                              (a)     the date the motion is deemed denied;

                              (b)     the date the motion is denied by oral ruling; or

                              (c)     the date a written order denying the motion is served, appeal the denial to the commission.

                C.            Commission action:

                    (1)     Unless the commission acts upon an appeal permitted by a presiding officer under Paragraph (4) of Subsection B of 1.2.2.31 NMAC or upon an appeal taken from the presiding officer’s denial of a motion to permit appeal under Paragraph (5) of Subsection B of 1.2.2.31 NMAC within fifteen (15) days after the date the appeal is permitted under Paragraph (4) of Subsection B of 1.2.2.31 NMAC or an appeal is taken under Paragraph (5) of Subsection B of 1.2.2.31 NMAC, the ruling of the presiding officer will be reviewed in the ordinary course of the proceeding as if an appeal had not been made.

                    (2)     In the event the commission decides in its discretion to hear an appeal, it may also in its discretion:

                              (a)     review the motions, briefs, and other documents which were before the presiding officer when the presiding officer issued the order being appealed;

                              (b)     require that the presiding officer transmit to the commission a memorandum explaining the ruling being appealed;

                              (c)     require submission of briefs by staff and the parties; or

                              (d)     direct such other submissions as will assist in its consideration of the issues.

                D.            Appeal not to suspend proceeding:  Any decision by a presiding officer to permit appeal or by the commission to hear an appeal under the provisions of this rule governing interlocutory appeals from rulings of the presiding officer will not suspend the proceeding unless otherwise ordered by the presiding officer or the commission.

[1.2.2.31 NMAC - Rp, 17 NMAC 1.2.33, 9-1-08]

 

1.2.2.32                 PUBLIC HEARINGS:

                A.            Rights of staff, parties, and commenters:

                    (1)     At any public hearing all parties and staff shall be entitled to enter an appearance, introduce evidence, examine and cross-examine witnesses, make arguments, and generally participate in the conduct of the proceeding.

                    (2)     Commenters shall be entitled to make an oral or written statement for the record but such statement shall not be considered by the commission as evidence.  Commenters are not parties and shall not have the right to introduce evidence or examine or cross-examine witnesses, to receive copies of pleadings and documents, to appeal from any decisions or orders, or to otherwise participate in the proceeding other than by making their comments.

                B.            Duty to participate:  Except as otherwise provided in this rule or directed by the commission or presiding officer, parties or staff who fail to attend meetings, conferences, or public hearings scheduled or who otherwise fail to participate in the proceeding are deemed to have notice of, and waive their right to object to, all matters addressed, resolved, or determined in their absence.

                C.            Continuance:

                    (1)     Staff or any party who desires a continuance shall move for a continuance immediately upon receipt of notice of public hearing or as soon thereafter as facts requiring such continuance come to their knowledge, stating in detail the reasons why a continuance is necessary and describing when the need for a continuance came to their knowledge.

                    (2)     The commission or presiding officer, in passing upon a motion for a continuance, shall consider whether such motion was promptly made.

                    (3)     The commission or presiding officer may grant such a continuance and may at any time order a continuance upon their own motion.

                D.            Appearances:

                    (1)     General:  Staff, parties, and commenters shall enter their appearances at the beginning of the public hearing by giving their names and addresses in writing to the reporter who will include the same in the record of public hearing.  The presiding officer conducting the public hearing may in addition require appearances to be stated orally so that the identity and interest of all parties, staff, and others present will be known to those at the public hearing.

                    (2)     Termination of party status:  Notwithstanding any other provision of this rule pertaining to party status, the party status of any person failing to enter a written appearance, and if requested by the presiding officer, an oral appearance terminates at the close of the period for taking such appearances at the public hearing unless otherwise ordered by the commission or presiding officer.  After entering an appearance neither staff nor a party shall be unrepresented at the public hearing unless excused by the presiding officer.  The commission or presiding officer may impose appropriate sanctions for violation of this provision up to and including termination of party status.

                E.             Service of notice:  Following the entry of appearances at the public hearing, all notices, pleadings, and orders thereafter served shall be served upon such attorneys or parties of record as defined in this rule entering an appearance, and such service shall be considered valid service for all purposes upon the party represented.  Persons who have not appeared as parties may request to the commission to be mailed a copy of any final order at their own expense in any proceeding contemplated by this rule at which these persons have appeared as witnesses or commenters or have given written notification to the commission of their interest in the proceedings.

                F.             Failure to appear:

                    (1)     At the time and place set for public hearing, if an applicant, petitioner, or complainant fails to appear without having obtained a continuance in the manner specified in Subsection C of 1.2.2.32 NMAC, the commission or presiding officer may dismiss or recommend dismissal of the petition, application, or complaint with or without prejudice or may upon good cause shown recess such public hearing for a further period to be set by the commission or presiding officer to enable said applicant, petitioner, or complainant to attend.

                    (2)     At the time and place set for public hearing, if a respondent fails to appear without having obtained a continuance in the manner specified Subsection C of 1.2.2.32 NMAC, the commission or presiding officer may proceed with the public hearing as scheduled and enter such orders disposing of the case as may be proper according to the evidence adduced, and the respondent failing to appear will be presumed to have waived the right to refute or rebut such evidence and otherwise present further evidence.  The commission or presiding officer may upon good cause shown recess such public hearing for a further period to be set by the commission or presiding officer to enable said respondent to attend.

                G.            Conduct at public hearings:

                    (1)     All parties, staff, counsel, commenters, and spectators shall conduct themselves in a respectful manner.  Demonstrations of any kind at public hearings shall not be permitted.  Any disregard by parties, staff, attorneys, or other persons of the rulings of the commission or presiding officer on matters of order and procedure may be noted on the record and treated as provided in Sections 59A-52-24, 62-10-9, 62-12-4, 63-7-23, 63-9-19, 63-9A-20, 63-9B-14, 65-2A-32, 65-2A-34, 63-9H-14 or 70-3-19 NMSA 1978, or as provided in the New Mexico rules of civil procedure for the district courts.

                    (2)     The commission or presiding officer may at their discretion adjourn, recess, or continue any public hearing in case the conduct of witnesses, spectators, or other persons interferes with the proper and orderly holding of such public hearing and for any other cause or circumstance which may prevent the proper conduct of such public hearing.

                    (3)     The commission or presiding officer may at their discretion limit the time for providing direct testimony or cross-examination at any public hearing if necessary to promote the proper and orderly management of such public hearing.

                H.            Consolidated public hearings:  The commission, upon its own motion or upon motion of staff or a party, may order two or more proceedings involving a similar question of law or fact to be consolidated for public hearing where rights of staff, the parties, or the public interest will not be prejudiced by such procedure and where such consolidation will not confuse the issues.

                I.              Joint public hearings:  To the extent authorized by law, the commission may participate jointly in any hearing with any federal, state, or other regulatory agency.  In joint formal proceedings the participating agencies shall agree upon the rules of procedure to be followed.  Any person entitled to appear in a representative capacity before either agency involved in the joint public hearing may appear in a joint public hearing.

                J.             Telephonic public hearings.  Public hearings may be conducted by telephone or video conference at the discretion of the commission or presiding officer.

[1.2.2.32 NMAC - Rp, 17 NMAC 1.2.34, 9-1-08]

 

1.2.2.33                 ORDER OF PRESENTATION AND RECEIPT OF EVIDENCE:  Evidence will ordinarily be received in the order prescribed in this section unless otherwise directed by the commission or presiding officer.  In hearing several proceedings upon a consolidated record, the presiding officer shall designate the order of presentation.

                A.            Investigation on motion of the commission:

                    (1)     respondent;

                    (2)     intervenors;

                    (3)     staff; and

                    (4)     rebuttal by respondent.

                B.            Applications and petitions:

                    (1)     applicant or petitioner;

                    (2)     intervenors;

                    (3)     staff; and

                    (4)     rebuttal by applicant and petitioner.

                C.            Formal complaints:

                    (1)     complainant;

                    (2)     respondent;

                    (3)     intervenors;

                    (4)     staff; and

                    (5)     rebuttal by complainant.

                D.            Order to show cause:

                    (1)     staff;

                    (2)     intervenors;

                    (3)     respondent; and

                    (4)     rebuttal by staff;

                E.             Order to cease and desist.

                    (1)     staff,

                    (2)     respondent, and

                    (3)     rebuttal by staff.

                F.             In other public hearings, at the discretion of the presiding officer.

[1.2.2.33 NMAC - Rp, 17 NMAC 1.2.35, 9-1-08]

 

1.2.2.34                 TRANSCRIPTS:

                A.            Record of proceedings and testimony:  A full and complete record of all proceedings before the commission or presiding officer in any formal public hearing and all testimony shall be taken down by a reporter appointed by the commission.

                B.            Copies of transcripts:  Transcripts may be requested by any party or by staff at the inception of the public hearing or their preparation otherwise directed by the commission or presiding officer.  Any party other than the commission or its staff who requests and receives transcripts shall pay the specified costs to the preparer of the transcript.  If such receipt is earlier than the date on which the commission or staff would otherwise receive transcripts, the preparer shall deliver the commission’s and staff’s copies to the commission and staff on the earlier date.

                C.            Corrections:  Suggested corrections to the transcript or record must be offered within thirteen (13) days after the transcript is filed in the proceeding except for good cause shown, and such suggestion shall be in writing and served upon each party, staff, the official reporter, and the presiding officer.  Failure to timely file suggested corrections without good cause shown constitutes a waiver of objections to the transcript.

                    (1)     Objections to the suggested corrections shall be made in writing within thirteen (13) days from the filing of the suggestions.  The commission or presiding officer shall, with or without public hearing, determine what changes, if any, shall be made in the record.

                    (2)     If no objection is made to the suggested corrections, the presiding officer may in their discretion direct that the corrections be made and the manner of making them.

                D.            Citation form:  When referring to the record in briefs and other documents, staff and the parties shall cite to the transcript using the reporter’s pagination, e.g., Tr. (transcript page number).

[1.2.2.34 NMAC - Rp, 17 NMAC 1.2.36, 9-1-08]

 

1.2.2.35                 RULES OF EVIDENCE:

                A.            General:

                    (1)     Subject to the other provisions of this rule, all relevant evidence is admissible which, in the opinion of the presiding officer, is the best evidence most reasonably obtainable, having due regard to its necessity, competence, availability, and trustworthiness.

                    (2)     In passing upon the admissibility of evidence the presiding officer shall give consideration to, but shall not be bound by, the New Mexico rules of evidence which govern proceedings in the courts of this state.  The presiding officer shall also give consideration to the legal requirement that any final decision on the merits be supported by competent evidence.

                B.            Testimony under oath:  All testimony to be considered by the commission or presiding officer in formal public hearings except matters officially noticed or entered by stipulation shall be made under oath.

                C.            Stipulation as to facts:

                    (1)     The parties and staff in any proceeding before the commission or presiding officer may, by stipulation in writing filed or entered in the record, agree upon the facts or any portion thereof involved in the controversy, which stipulation shall be binding upon the parties and staff entering into the stipulation and may be regarded and used by the commission or presiding officer as evidence at the public hearing.  It is desirable that the facts be thus agreed upon wherever practical.  The commission or presiding officer may, however, require proof or evidence of the facts stipulated to, notwithstanding the stipulation of the parties and staff.

                    (2)     In the event the parties and staff stipulate to certain facts as part of a proposed settlement of the case, and the settlement is rejected, the stipulations of fact entered for purposes of the settlement will not be binding upon the parties or used as evidence in any subsequent public hearing on the merits unless all signatories thereto agree to refile the stipulations of fact.

                D.            Administrative notice:

                    (1)     The commission or presiding officer may take administrative notice of the following matters if otherwise admissible under Subsection A of 1.2.2.35 NMAC:

                              (a)     rules, regulations, administrative rulings, published reports, licenses, and orders of the commission and other governmental agencies;

                              (b)     contents of certificates, permits, and licenses issued by the commission;

                              (c)     tariffs, classifications, schedules, and periodic reports regularly established by or filed as required or authorized by law or order of the commission;

                              (d)     decisions, records, and transcripts in other commission proceedings;

                              (e)     state and federal statutes;

                              (f)     decisions of state and federal courts;

                              (g)     generally recognized technical and scientific facts; and

                              (h)     matters of which the courts of this state may take judicial notice.

                    (2)     In addition the commission or presiding officer may take administrative notice of the results of their own inspection of any physical location or condition involved in the proceeding, and may take administrative notice on the record of the results of the commission’s previous experience in similar situations and general information concerning a subject within the commission’s expert knowledge.

                    (3)     Parties and staff requesting that administrative notice be taken of documents or portions of documents or of the contents thereof must submit those documents or portions of documents to the commission or presiding officer in the form of exhibits except as may otherwise be provided in this rule.

                    (4)     The commission or presiding officer may take administrative notice whether requested or not subject to appropriate objection under Subsection L of 1.2.2.35 NMAC.  If staff or a party requests that administrative notice be taken, the commission or presiding officer must be provided the necessary information.

                    (5)     Matters noticed are admitted into evidence to the same extent as other relevant evidence.

                E.             Resolutions:  Resolutions, properly authenticated, of the governing bodies of cities, towns, counties and other municipal corporations, and of chambers of commerce, commercial or mercantile boards of trade, agricultural or manufacturing societies, and other civic organizations will be received in evidence if relevant.  Such resolution shall be received subject to rebuttal by adversely affected staff or parties as to the authenticity of the resolution.  Recitals of fact contained in resolutions shall not be deemed proof of those facts.

                F.             Official records:  An official rule, report, order, record, or other document prepared and issued by any governmental authority may be introduced into evidence.  In cases where such official records, otherwise admissible, are contained in official publications or publications by nationally recognized reporting services and are in general circulation and readily accessible to all parties and staff, they may be introduced by reference unless the presiding officer directs otherwise, provided that proper and definite reference to the record in question is made by the party or staff offering the same.

                G.            Commission files:  Papers and documents on file relevant to the proceeding may be introduced into evidence by reference to number or date or by any other method of identification satisfactory to the presiding officer unless the presiding officer directs that the paper or document or a summary thereof be presented for the record in the form of an exhibit.  If only a portion of any such paper or document is offered in evidence, the part so offered shall be presented for the record in the form of an exhibit.

                H.            Records in other proceedings:  In case any portion of the record in any other proceeding before the commission or presiding officer is admissible for any purpose and is offered in evidence, a true copy of such portion may be presented for the record in the form of an exhibit.

                I.              Prepared testimony:

                    (1)     Prepared written testimony shall be received in evidence with the same force and effect as though it were stated orally by the witness.  All witnesses must be present at the public hearing and shall adopt, under oath, their prepared written testimony, subject to cross-examination and motions to strike unless the witness’s presence at public hearing is waived by the commissioner or presiding officer upon notice to and without objection from staff and the parties.

                    (2)     Unless the commission or presiding officer directs otherwise, testimony in written form shall be prepared in accordance with the following guidelines:

                              (a)     the cover page shall contain the case caption and number and the name of the witness;

                              (b)     all pages are to be typed or machine printed and double-spaced;

                              (c)     the top, bottom, and left-hand margins shall be at least one and one-half (1-1/2) inches;

                              (d)     the name of the witness and the case number, if then known, shall be typed at the top center of each page two (2) inches from the edge;

                              (e)     the page number for each page shall be typed at the bottom center one (1) inch from the edge;

                              (f)     a square of approximately one and one-half (1-1/2) inches in the upper right-hand corner of each page shall be left clear for commission use; and

                              (g)     testimony shall contain line numbers on the left-hand side of the page.

                    (3)     Prepared testimony shall be included in the record as an exhibit.

                J.             Exhibits:

                    (1)     Use of data in exhibits:

                              (a)     When supporting exhibits consist of tables of data or graphs, all formulae, equations, or other methodology used to derive the data shall be included as part of the supporting exhibit.

                              (b)     If data used in supporting exhibits are derived from or supported by complex computerized analyses, working copies of the computer models may be included on a diskette compatible with the commission’s current computer capabilities, in lieu of printed material.

                    (2)     Size of exhibits:  Except by special permission of the presiding officer, no specially prepared exhibits offered as evidence shall be of greater size, when folded, than eight and one-half (8-1/2) inches by eleven (11) inches.

                    (3)     Marking of exhibits:  All exhibits shall be marked numerically in the order of introduction by the moving party or staff.  To the extent practicable all exhibits, including those to be introduced on cross-examination, shall be marked before the start of public hearings on the day the witness will be examined thereon.

                    (4)     Designation of part of document as evidence:

                              (a)     When relevant and material matter offered in evidence by any party or staff is embraced in a book, paper, or document containing other matter not material or relevant, the party or staff offering the same must plainly designate the matter so offered.

                              (b)     If other matter is in such volume as would unnecessarily encumber the record, such book, paper, or document will not be received in evidence but may be marked for identification, and, if properly authenticated, the relevant or material matter may be read into the record, or, if the presiding officer so directs, a true copy of such matter in proper form shall be received as an exhibit and like copies delivered by the party or staff offering the same to all other parties and staff appearing at the public hearing.

                              (c)     All parties and staff shall be afforded an opportunity to examine the book, paper, or documents and to offer in evidence in like manner other portions thereof if found to be material and relevant.

                    (5)     Abstracts of documents:  When documents are numerous and it is desired to offer in evidence more than a limited number of such documents as typical of the others, an abstract shall be prepared and offered as an exhibit giving other parties to and staff in the proceeding reasonable opportunity to examine the abstract and the documents.

                    (6)     Summaries of documents:  Where a document being offered into evidence is voluminous, the presiding officer may direct that a summary be prepared and offered as an exhibit giving other parties to and staff in the proceeding reasonable opportunity to examine the summary and the document.  The presiding officer may require that the summary be offered as an exhibit in addition to the summarized document or in lieu thereof.

                    (7)     Copies of exhibits:

                              (a)     When exhibits not attached to pleadings as required by this rule are offered in evidence, the original shall be furnished to the reporter.

                              (b)     The party or staff offering exhibits shall also furnish a copy to each commissioner or hearing examiner sitting, advisory staff if in attendance, each party, and the staff unless such copies have previously been furnished or the presiding officer directs otherwise.

                              (c)     The proponent shall, to the extent practicable, furnish the required copies to the reporter, the commissioners or hearing examiner, advisory staff, parties, and staff before the start of the public hearings on the day said proponent intends to offer the exhibits into evidence.

                K.            Additional evidence:  At any stage of the proceeding the commission or presiding officer may require the production of further evidence upon any issue.  Such evidence may, at the discretion of the commission or presiding officer, be in writing or presented orally.  All parties and the staff will be given an opportunity to reply to such evidence submitted and cross-examine the witness under oath.

                L.            Objections:

                    (1)     Any evidence offered in whatever form shall be subject to appropriate and timely objection.  When objection is made to the admissibility of evidence, such evidence may be received subject to later ruling by the commission or presiding officer.

                    (2)     The commission or presiding officer their discretion either with or without objection may exclude inadmissible, incompetent, cumulative, or irrelevant evidence or order the presentation of such evidence discontinued.

                    (3)     Parties or staff objecting to the introduction of evidence shall briefly state the grounds of objection at the time such evidence is offered.

                    (4)     The evidence to be admitted at public hearing shall be material and relevant to the issue.  Formal exceptions to rulings are not necessary and need not be taken.

                M.           Offers of proof:  An offer of proof for the record may be made and shall consist of a statement of the substance of the evidence to which objection has been sustained.  The commission or presiding officer may require offers of proof to be submitted in writing in question and answer form.

                N.            Rebuttal evidence:

                    (1)     Rebuttal evidence is evidence which tends to explain, counteract, repel, or disprove evidence submitted by another party or by staff.  Evidence which is merely cumulative or could have been more properly offered in the case in chief is not proper rebuttal evidence.

                    (2)     Staff or a party wishing to offer rebuttal testimony shall at the close of their opponent’s direct case move the commission or presiding officer to allow introduction of rebuttal testimony.  The movant shall indicate the nature of the evidence sought to be adduced and demonstrate why it is proper rebuttal testimony.

                    (3)     The commission or presiding officer may permit or require rebuttal evidence to be submitted in prepared form in accordance with this rule prior to its introduction.

[1.2.2.35 NMAC - Rp, 17 NMAC 1.2.37, 9-1-08]

 

1.2.2.36                 PROPOSED FINDINGS AND CONCLUSIONS AND BRIEFS:

                A.            Proposed findings and conclusions:

                    (1)     Notice:  The presiding officer may require all parties of record and the staff to file proposed forms of order, including proposed findings and conclusions, at the close of testimony in the proceeding.  The presiding officer shall immediately fix the time in which the proposed order shall be filed.

                    (2)     Contents:

                              (a)     The party or staff submitting a proposed order shall clearly identify themselves on the first page of the order.

                              (b)     Each proposed finding of fact and conclusion of law shall be clearly and concisely stated and numbered.

                              (c)     Each proposed finding of fact shall show specifically, by appropriate transcript reference, the evidence which supports the proposed finding unless otherwise permitted by the presiding officer.

                              (d)     Proposed findings and conclusions should be kept to the minimum needed and may reflect the party’s or staff’s position but shall not be used to argue that position.

                    (3)     Failure to file; dismissal:  The commission may dismiss with or without prejudice any proceeding where the staff or the party who initiated such proceeding fails to comply with this rule.

                B.            Briefs and oral argument; right to file or argue:

                    (1)     The presiding officer may require the filing of briefs or the presentation of oral argument or both by staff and the parties.  Requests for filing of briefs or oral argument shall be made before or at the close of the public hearing and may be made in writing or orally on the record.

                    (2)     The parties and staff shall be given an opportunity to make argument, upon request, but the manner of presentation, whether written, oral, or both shall be at the discretion of the presiding officer.

                    (3)     Presiding officers may also at their discretion set page limits for briefs, limit the time allocated to each party and to staff for oral argument, or conduct an oral argument by telephone conference call.

                    (4)     Any issues raised in a contested public hearing that are not argued in a post-hearing brief will not be considered unless consideration will not prejudice the due process rights of other parties and the commission or presiding officer in their discretion decides to consider such issues.

                C.            Time of filing:

                    (1)     Proposed orders and briefs:

                              (a)     Unless otherwise ordered by the presiding officer, parties and the staff shall have twenty (20) days after the date the complete transcript of the public hearing is filed with the commission to file whatever proposed orders and briefs are required by the presiding officer.

                              (b)     Response briefs may be filed thirteen (13) days after service of the opening briefs unless otherwise ordered by the presiding officer.

                              (c)     Replies to response briefs shall not be filed without leave of the commission or presiding officer.  Replies to response briefs shall be filed within thirteen (13) days of service of the response, or such other time period as the commission or presiding officer may prescribe.

                    (2)     Enlargement:  A motion for enlargement of time to file a proposed order or brief must be filed no later than three (3) days prior to that time as set out in Paragraph (1) of Subsection C of 1.2.2.36 NMAC except for good cause shown.

                D.            Filing and service of proposed orders and briefs:  All proposed orders and briefs shall be filed and must be accompanied by a certificate of service.  The original and five (5) copies shall be filed unless otherwise ordered by the commission or presiding officer.

                E.             Briefs, contents generally:

                    (1)     Briefs shall be concise and shall include transcript citations for each statement of fact or transcript reference in the form required by Subsection D of 1.2.2.34 NMAC.

                    (2)     Briefs shall contain a table of contents with page references and a list of authorities cited.

                    (3)     Argument regarding an issue shall include a brief statement of the position of each party and of staff regarding that issue.

                F.             Reconciliation statements:

                    (1)     Unless the commission or presiding officer directs otherwise, each brief filed in a rate case shall contain a reconciliation statement setting forth in dollars the final position of the staff or party filing the brief.  The reconciliation statement shall be in a simple and concise form and, to the extent necessary for the type of rate regulation applicable, shall set forth:

                              (a)     the claimed rate base for the regulated entity showing test year figures per book, adjustments, and adjusted test year figures (if rate base items are at issue the statement shall set forth on a separate sheet the contested items and their dollar effect on rate base);

                              (b)     an income statement showing operating revenues and expenses with test year figures per book, adjustments, and adjusted test year figures (if any expense items are at issue the statement shall set forth on a separate sheet the contested expense or revenue items in detail and the dollar effect on total company expenses or revenues of their allowance);

                              (c)     the capital structure of the company (if there is no actual capital structure, any proposed imputed capital structure, the ratio of each type of capital to total capital, and the cost and weighted cost of each shall be shown; this schedule shall show the dollar effects of the requested return upon revenue requirements);

                              (d)     a computation of projected state and federal taxes on adjusted figures based on statutory rates or other applicable rates; and

                              (e)     a computation of the claimed revenue deficiency.

                    (2)     If the information required by Paragraph (1) of Subsection F of 1.2.2.36 NMAC is clearly set forth in schedules in evidence, such schedules may be appended to the brief in lieu of a separate reconciliation statement.  If staff or a party adopts the position of another party or of staff, the party or staff may state whose position is adopted rather than file a separate duplicative reconciliation statement.

                    (3)     The company must provide a proof of revenue statement.

                    (4)     The parties or staff may, on sheets separate from those needed for the reconciliation statement required by Paragraph (1) of Subsection F of 1.2.2.36 NMAC, show details of adjustments by account numbers, give short explanations or reasons for the adjustments, and show where these adjustments require adjustments elsewhere.  The parties and staff may also give citations to the transcript to show where the requested adjustment is supported by the record.

[1.2.2.36 NMAC - Rp, 17 NMAC 1.2.38, 9-1-08]

 

1.2.2.37                 COMMISSION ORDERS, EXCEPTIONS, AND REHEARINGS:

                A.            Commission orders:

                    (1)     The commission will issue its order in writing in every proceeding.  The order shall contain separately stated findings of fact and, in the commission’s discretion, conclusions of law, or combined findings and conclusions.  The commission may in its discretion issue an oral decision prior to the issuance of its written order.  The timeliness of applications for rehearing and notices of appeal shall be calculated from the date the commission issues its written order.  The date a written order is issued is the date when the written order, signed under the seal of the commission, has been filed with the chief clerk or the chief clerk's designee.

                    (2)     The commission may adopt a hearing examiner’s recommended decision.  If a recommended decision is adopted in its entirety the commission’s order shall so state.  Where the only changes between the commission order and the hearing examiner’s decision are those to correct grammatical or typographical errors, the commission’s order shall so state.

                    (3)     The commission may issue an order which makes reference to the recommended decision and indicate disagreements with the hearing examiner and the commission may make further or modified findings and conclusions based on the record.

                B.            Issuance of recommended decisions:  A hearing examiner shall issue a recommended decision.  The recommended decision shall be served on all parties to and the staff in the proceeding and shall contain separately stated findings of fact and conclusions of law.

                C.            Exceptions to recommended decisions:

                    (1)     Filing requirements:

                              (a)     Unless otherwise ordered by the commission or presiding officer exceptions may be filed by staff or by any party within thirteen (13) days after the recommended decision is issued.

                              (b)     Except by prior written approval of the commission or presiding officer, exceptions shall be no longer than forty (40) pages.  A summary of argument identifying with particularity and numbering the points excepted to of no more than five (5) pages shall be included with the exceptions and does not count toward the forty (40) page limit.

                              (c)     Unless otherwise ordered by the commission or presiding officer, responses to exceptions may be filed within eight (8) days after the exceptions have been filed.  Except by prior written approval of the commission or presiding officer, responses to exceptions shall be no longer than thirty-five (35) pages.  A summary of argument of no more than three (3) pages shall be included with a response and does not count toward the thirty-five (35) page limit.

                              (d)     Replies to responses to exceptions shall not be filed without leave of the commission or presiding officer.  Except by prior written approval of the commission or presiding officer, replies to responses shall be no longer than fifteen (15) pages.  A summary of argument of no more than two (2) pages shall be included with a reply and does not count toward the fifteen (15) page limit.  Replies to responses to exceptions shall be filed within thirteen (13) days of service of the response, or such other time period as the commission or presiding officer may prescribe.

                              (e)     Any exception, response, or reply ten (10) pages long or longer shall include a table of contents listing the points made and authorities relied on.  A table of contents shall not count toward any page limitation.

                    (2)     Contents:  Responses shall not raise for the first time matters which were not raised in the exceptions of a party or the staff.  Exceptions and any responses must specifically set forth:

                              (a)     the precise portions of the proposed decision to which the exception is taken or response to exception is made;

                              (b)     the reason for the exception or response;

                              (c)     authorities on which the party or staff relies and specific citations to the record in the form required by Subsection D of 1.2.2.34 NMAC.

                              (d)     In rate cases, reconciliation statements containing the information listed in Subsection F of 1.2.2.36 NMAC.

                    (3)     Copies:  Exceptions and responses shall be filed and be accompanied by a certificate of service.  The original and five (5) copies shall be filed unless otherwise ordered by the commission or presiding officer.

                D.            Oral argument to commission after recommended decision:  Any party or staff may petition the commission for oral argument after the issuance of a recommended decision.  Such request may be included in a brief on exceptions or a response but must be filed no later than the last day to file responses.  The commission in its discretion may allow oral argument.  If it allows oral argument, it may in its discretion conduct the argument by telephone conference call.

                E.             Reopening proceedings:

                    (1)     Motion to reopen:  Before the issuance of a commission order or after the issuance of a recommended decision, staff or a party to a proceeding may file a motion to reopen the proceeding for the taking of additional evidence.

                    (2)     Allegations:  Such motion shall specify those facts claimed to constitute grounds in justification thereof, including material changes of fact or law alleged to have occurred since the conclusion of the public hearing, and shall contain a brief statement of proposed additional evidence and an explanation as to why such evidence was not previously produced.

                    (3)     Responses:  Within thirteen (13) days following the service of any motion to reopen staff or any other party may file responses thereto.

                    (4)     Commission may reopen:  The commission on its own motion may at any time reopen any proceeding when it has reason to believe that conditions of fact or law have so changed as to require, or that the public interest requires, the reopening of such proceeding.

                F.             Rehearing:

                    (1)     Motion for rehearing:

                              (a)     Except as otherwise provided in Sections 62-10-16 and 62-11-1 NMSA 1978, after an order has been issued by the commission in a proceeding staff or any party to the proceeding may within ten (10) days after the issuance of the order move for rehearing of the order with respect to any matter determined in the proceeding.

                              (b)     The motion shall specify the matters upon which the movant requests rehearing and the ground or grounds on which the movant considers the order to be unlawful, unjust, or unreasonable with regard to each such matter.

                    (2)     Responses:  Any party or staff may file a response in writing within five (5) days, or within thirteen (13) days if Sections 62-10-16 and 62-11-1 NMSA 1978 apply, which opposes or supports the motion for rehearing.  Replies to responses shall not be permitted without leave of the commission or presiding officer.

                    (3)     New evidence:  A motion for rehearing may seek modification of the order without introduction of additional evidence.  If the movant or any party or staff who opposes or supports the motion seeks to introduce additional evidence on any matter, the new evidence must be specified and must be supported by affidavit and a statement of the reasons why the new evidence was not previously introduced.  Any new evidence furnished in support of the motion or response shall be considered by the commission only for purposes of the commission’s decision on the motion and shall not be considered as evidence pertaining to the order that the commission previously had issued.

                    (4)     Effect of filing motion:  The filing of a motion for rehearing shall not excuse staff or a party from complying with or obeying any order or any requirement of an order of the commission, nor shall it operate in any manner to stay or postpone the enforcement thereof except as the commission may by order direct as provided by law.

                    (5)     Oral argument:  If the commission in its discretion grants oral argument on a motion for rehearing of the commission’s order, said order shall not thereby be vacated.

                    (6)     Disposition of motion for rehearing:

                              (a)     Except as otherwise provided in Section 62-10-16 NMSA 1978, the commission may grant or deny the motion at any time within twenty (20) days after the final order has been issued and prior to the expiration of the period prescribed for filing of responses.  If the commission does not act on a motion for rehearing within twenty (20) days after the final order has been issued, the motion shall be deemed denied.

                               (b)     The commission may limit the rehearing to some or all of the matters raised in the motion or may expand the rehearing to include other matters determined in the proceeding.

                              (c)     On rehearing the commission in its discretion may receive some or all of the new evidence specified in the motions or responses subject to cross-examination, may expand the rehearing to include additional evidence, or may restrict the rehearing to modification of its order without introduction of new evidence.

                              (d)     If the rehearing is limited to modification of the order without introduction of new evidence, all parties and staff will have an opportunity to oppose or support the proposed modification, but the rehearing will be decided without oral argument or public hearing unless the commission directs otherwise.

                              (e)     If the commission grants the motion for rehearing in whole or in part, the order being reheard shall be deemed vacated and no order or decision at that time shall exist in the proceeding.

                    (7)     New order:  After any rehearing the commission shall enter a new order which may incorporate by reference any portion of the previously issued order which the commission had vacated.

                G.            Errata notice:

                    (1)     The commission, the commission chairman, or, in the absence of the chairman any other commissioner, may correct typographical errors, omissions, or other non-substantial errors in commission orders through the issuance of errata notices.  A presiding officer may also correct typographical errors, omissions, or other non-substantial errors in their orders through the issuance of errata notices.  The issuance of an errata notice shall not affect the finality of the decision or order corrected.

                    (2)     A party to a formal proceeding or staff may correct typographical errors, omissions, or other non-substantial errors in its pleadings or documents through the filing of an errata notice, which shall conform to the rule governing pleadings.

                H.            Notice of appeal:  Notices of appeal of commission decisions shall be filed pursuant to applicable statutes, including but not limited to Section 53-13-2 NMSA 1978, Section 59A-52-22 NMSA 1978, Section 62-11-1 NMSA 1978, Section 63-9-16 NMSA 1978, Section 63-9A-14 NMSA 1978, Section 63-9B- 9 NMSA 1978, Section 63-9H-12 NMSA 1978, Section 70-3-15 NMSA 1978, Section 65-2A-35 NMSA 1978, and Section 63-7-1.1 NMSA 1978.

                I.              Docketing of submissions in compliance with and motions for variances from final orders:

                    (1)     Submissions in compliance with and motions for variances from commission final orders shall be filed under the same case number as that of the final order.  A certificate of filing and service stating that the compliance submission has been filed shall be filed and served on staff and all other parties to that case.  Motions for variances shall be served on staff and all parties to the case.

                    (2)     Requests for extensions of time to meet compliance provisions contained in final orders of the commission must be in writing and must explain why an extension of time is being requested.  Requests shall be filed under the same case number as that of the final order.  The chief of staff has the authority to grant such requests.

[1.2.2.37 NMAC - Rp, 17 NMAC 1.2.39, 9-1-08]

 

1.2.2.38                 DISQUALIFICATION:

                A.            Disqualification of hearing examiner:

                    (1)     A hearing examiner, other than a commissioner, designated by the commission to preside in a proceeding, may, upon his or her own motion under Paragraph (2) of Subsection E of 1.2.2.29 NMAC or upon written request and approval of the commission, disqualify himself or herself.

                    (2)     Any party or staff may file a motion to disqualify and remove a hearing examiner other than a commissioner.  Such motion shall be supported by an affidavit setting forth the alleged grounds for disqualification.  A copy of the motion and affidavit shall be served by the movant on the hearing examiner whose removal is sought and the hearing examiner shall respond within ten (10) days from such service.  If the hearing examiner does not disqualify himself or herself or respond to the motion within ten (10) days, then the commission shall promptly determine the validity of the grounds alleged and take appropriate action.

                    (3)     A hearing examiner, other than a commissioner, may be disqualified for violation of the code of conduct adopted by the commission.

                B.            Disqualification of commissioner:

                    (1)     A commissioner may, upon their own motion or upon written request, disqualify themselves from participating in any proceeding.

                    (2)     Any party or staff may file a motion to disqualify and remove a commissioner from participating in a proceeding.

                              (a)     Such motion shall be supported by an affidavit setting forth the alleged grounds for disqualification.

                              (b)     A copy of the motion and affidavit shall be served by the movant on the commissioner whose removal is sought and the commissioner shall respond within ten (10) days from such service.

                              (c)     The response shall be considered a final order for purposes of appeal.  Until otherwise provided by law, no commissioner shall rule on a motion to disqualify any other commissioner.

                    (3)     A commissioner may be disqualified for violation of the code of conduct adopted by the commission.

[1.2.2.38 NMAC - Rp, 17 NMAC 1.2.40, 9-1-08]

 

1.2.2.39                 COMMISSION CODE OF CONDUCT:  The conduct of commissioners and all employees of the commission shall be governed by the code of conduct adopted by the commission pursuant to Section 10-16-11 NMSA 1978 of the Governmental Conduct Act unless inconsistent with Sections 8-8-17, 8-8-18 and 8-8-19 NMSA 1978.

[1.2.2.39 NMAC - Rp, 17 NMAC 1.2.41, 9-1-08]

 

1.2.2.40                 VARIANCE:

                A.            An petitioner may request a variance from a requirement of any commission rule or order.

                B.            A petition for variance shall be supported by an affidavit signed by an officer of the applicant or person with authority to sign for the applicant.

                C.            Such petition may include a motion that the commission stay the affected portion of the rule or order for the transaction specified in the motion.

                D.            The commission may, at its discretion, require an informal conference or formal evidentiary public hearing prior to making its determination.

                E.             A petition for variance shall:

                    (1)     identify the section of the rule or order from which the variance is requested;

                    (2)     describe the situation that necessitates the variance;

                    (3)     describe the effect of complying with the rule or order on the applicant if the variance is not granted;

                    (4)     describe the result the variance will have if granted; and

                    (5)     describe how the proposed alternative will achieve the purpose of the rule, and why it is in the public interest.

[1.2.2.40 NMAC - Rp, 17 NMAC 1.2.39-Subsection I, 9-1-08]

 

HISTORY OF 1.2.2 NMAC:

Pre NMAC History:

NMPUC Rule 110, Rules of Practice and Procedure, filed 10/4/93 (by former Public Utility Commission);

SCC 78-2, Order (no number), Docket No. 857, In the Matter of the Adoption of Rules of Practice and Procedure for all Cases Before the N.M. SCC, filed 10/24/78;

SCC 85-11, Rules of Procedure of New Mexico State Corporation Commission, filed 10/15/85 (by former NM State Corporation Commission).

 

History of Repealed Material:

17 NMAC 1.2, Public Utilities and Utility Services, Utilities General Provisions, Utility Division Procedures (filed 12/14/98) repealed 9-1-08.

18.1.2 NMAC, Transportation and Highways, Transportation General Provisions, Transportation Division Procedures (filed 12/10/02) repealed 9-1-08.

 

Other History:

NMPUC Rule 110, Rules of Practice and Procedure (filed 10/4/93) and SCC 85-11, Rules of Procedure of New Mexico State Corporation Commission (filed 10/15/85) were renumbered, reformatted, amended and replaced by 17 NMAC 1.2, Public Utilities and Utility Services, Utilities General Provisions, Utility Division Procedures, effective 12/31/98.

That applicable portion of 17 NMAC 1.2, Public Utilities and Utility Services, Utilities General Provisions, Utility Division Procedures (filed 12/14/98) and 18.1.2 NMAC, Transportation and Highways, Transportation General Provisions, Transportation Division Procedures (filed 12/10/02) were renumbered, reformatted, amended and replaced by 1.2.2 NMAC, General Government Administration, Administrative Procedures, Public Regulation Commission Rules of Procedure, effective 9-1-08.

 

 
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TITLE 1 - GENERAL GOVERNMENT ADMINISTRATION

CHAPTER 2

ADMINISTRATIVE PROCEDURES

   
1.2.1 NMAC GENERAL PROVISIONS [RESERVED]  
1.2.2 NMAC PUBLIC REGULATION COMMISSION RULES OF PROCEDURE
1.2.3 NMAC PUBLIC REGULATION COMMISSION EX PARTE COMMUNICATIONS
     

 

 
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TITLE 1

GENERAL GOVERNMENT ADMINISTRATION

 

CHAPTER 1

GENERAL PROVISIONS: GENERAL GOVERNMENT ADMINISTRATION [RESERVED]

CHAPTER 2

ADMINISTRATIVE PROCEDURES

CHAPTER 3

JOINT POWERS AGREEMENTS AND COMPACTS [RESERVED]

CHAPTER 4

STATE PROCUREMENT

CHAPTER 5

PUBLIC PROPERTY MANAGEMENT

CHAPTER 6

RISK MANAGEMENT

CHAPTER 7

STATE PERSONNEL ADMINISTRATION

CHAPTER 8

GOVERNMENTAL CONDUCT AND CONFLICTS OF INTEREST  [RESERVED]

CHAPTER 9

[RESERVED]

CHAPTER 10

ELECTIONS AND ELECTED OFFICIALS

CHAPTER 11

E-GOVERNMENT

CHAPTER 12

INFORMATION TECHNOLOGY

CHAPTER 13

PUBLIC RECORDS

CHAPTER 14

MICROPHOTOGRAPHY SYSTEMS

CHAPTER 15

GENERAL RECORDS RETENTION AND DISPOSITION SCHEDULES (GRRDS)

CHAPTER 16

LEGISLATIVE RECORDS RETENTION AND DISPOSITION SCHEDULES (LRRDS)

CHAPTER 17

JUDICIAL RECORDS RETENTION AND DISPOSITION SCHEDULES (JRRDS)

CHAPTER 18

EXECUTIVE RECORDS RETENTION AND DISPOSITION SCHEDULES (ERRDS)

CHAPTER 19

LOCAL GOVERNMENT RECORDS RETENTION AND DISPOSITION SCHEDULES

CHAPTER 20

EDUCATION RECORDS RETENTION AND DISPOSITION SCHEDULES (EDRRDS)

CHAPTERS 21 - 23

[RESERVED]

CHAPTER 24

RULES

CHAPTER 25

PUBLICATIONS AND MANUALS OF PROCEDURES

CHAPTERS 26 - 34

[RESERVED]

CHAPTER 35

LOCAL GOVERNMENT ADMINISTRATION [RESERVED]

   

 

 
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NMAC Titles
 
TITLE 1

GENERAL GOVERNMENT ADMINISTRATION

TITLE 2

PUBLIC FINANCE

TITLE 3

TAXATION

TITLE 4

CULTURAL RESOURCES

TITLE 5

POST-SECONDARY EDUCATION

TITLE 6

PRIMARY AND SECONDARY EDUCATION

TITLE 7

HEALTH

TITLE 8

SOCIAL SERVICES

TITLE 9

HUMAN RIGHTS

TITLE 10

PUBLIC SAFETY AND LAW ENFORCEMENT

TITLE 11

LABOR AND WORKERS' COMPENSATION

TITLE 12

TRADE, COMMERCE AND BANKING

TITLE 13

INSURANCE

TITLE 14

HOUSING AND CONSTRUCTION

TITLE 15

GAMBLING AND LIQUOR CONTROL

TITLE 16

OCCUPATIONAL AND PROFESSIONAL LICENSING

TITLE 17

PUBLIC UTILITIES AND UTILITY SERVICES

TITLE 18

TRANSPORTATION AND HIGHWAYS

TITLE 19

NATURAL RESOURCES AND WILDLIFE

TITLE 20

ENVIRONMENTAL PROTECTION

TITLE 21

AGRICULTURE AND RANCHING

TITLE 22 COURTS
     
 
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The official site of the
New Mexico Administrative Code

Last Update: March 3, 2015
including all new rules, amendments, and repeals with an effective date
on or before March 2, 2015 -
See History of NMAC Updates for details
       
     


For questions regarding the content, interpretation, or application of a specific rule, please contact the agency that issued the rule. A directory of state agencies is available on the state's website.

For questions about the organization of the NMAC or this website, contact staterules@state.nm.us.

The New Mexico Register is available at http://www.nmcpr.state.nm.us/nmregister.

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Historical Materials at SRCA Now Available to Public During Morning Hours

The Research Room at the State Records Center and Archives, located at 1205 Camino Carlos Rey in Santa Fe, is now open on weekday mornings. The expanded hours will allow the general public and researchers more hours during the day to work on their projects.

The Research Room now opens at 9 a.m. and provides for an extra three hours for people to pull items from the archives vault or utilize the many other research tools available at the facility, according to Melissa Salazar, director of the Historical Services Division at the SRCA. The Research Room previously opened at noon and the new hours took effect on April 1.

“The expanded hours will really help people who travel to Santa Fe from out of town to conduct research at the archives,” Salazar said. “For many years, we've had many researchers push for the morning hours but we have been unable to open earlier because of low staffing levels.”

The new hours, 9 a.m. to 4:30 p.m., now match the hours of the Southwest Room of the State Library that adjoins the Archives Research Room. The Southwest Room of the State Library and the Archives Research Room share a common area that houses historical microfilm resources that include Catholic Church records, Census records, county-government records, some National Archives records, statewide newspaper compilations and more. “Many people use the shared room to research their genealogical roots,” Salazar said. The microfilm collection also includes copies of the Spanish and Mexican period records.

The State Records Center and Archives is the central repository of state government records and the custodian of numerous private papers and manuscript collections. The vault houses records from the executive, legislative, and judicial branches of state government, including documents dating from New Mexico’s Spanish (1621-1821), Mexican (1821-1846), and Territorial (1846-1912) periods of history, as well as some similar records after statehood.

Visitors who wish to utilize the resources in the Research Room are required to initially register and provide photo identification and then only sign in and out for each visit thereafter. The registration forms include established procedures that patrons must follow to check out and handle and sensitive and historical documents housed there. Historical materials from the vault are not pulled during the noon hour.

The Archives and Historical Services Division also maintains a website with a search-engine called “HERITAGE” that contains descriptive information and some digital images of primary source materials maintained and preserved by the state archives, including documents, photographs, motion picture film, maps, sound recordings, and bound materials. Researchers may search our online finding aids to locate primary source material relative to their interests. The address is www.nmcpr.state.nm.us/archives/nm-archives-heritage-search/.

For more information, contact the division at (505) 476-7948 or via e-mail at Archives@state.nm.us.

 
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NOTICE OF REGULAR MEETING

The New Mexico Commission of Public Records has scheduled a regular meeting for Tuesday, June 30, 2015, at 9:30 a.m.  The meeting will be held at the NM State Records Center and Archives, which is an accessible facility, at 1205 Camino Carlos Rey, Santa Fe, NM.  If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any form of auxiliary aid or service to attend or participate in the hearing, please contact the Commission of Public Records at 476-7902 by June 15, 2015.  Public documents, including the agenda and minutes, can be provided in various accessible formats.

 
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Date Time Place
  Next Meeting Date/Time to be determined.  
     

 

 
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Strategic Plan 2009-2014

 

Grant Application (MS Word Version)

Checklist for Grant Applications

Vendor List

Grant Program Consultants List

Professional Services Contract - Sample (MS Word)

 
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Interstate Compacts Filed with the State Records Center and Archives
As of December 8, 2010

Sequence Action Name of Compact and Synopsis Filing Date Compact Date Expiration Date

Agriculture, New Mexico Department of    
1 0 Reciprocal Agreement Relative to Certification of Pesticide Applicators Between Texas Dept. of Agriculture and NM Dept. of Agriculture. 8/14/1978 4/28/1978 Unknown
2 0 Reciprocal Agreement Relative to Calibration of Vehicle Tanks Between Texas Comptroller of Public Accounts and NM Dept. of Agriculture. 1/19/1979 12/15/1978 Unknown

Agriculture, New Mexico Department of - New Mexico State University     
3 0 *Relating to Pest Control; Enacting the Pest Control Compact; Providing a Uniform Cooperative Method of Pest Eradication and Control. 7/31/1981 Unknown Unknown

Corporation Commission, State    
1 0 S.C.C. Compact No. 79-1, State-Federal Certification, adopted pursuant to Pipeline Safety Act, Sections 70-3-11, et. seq., NMSA, 1978 and the Natural Gas Pipeline Safety Act of 1978, 49 USC 1671. 6/27/1979 Unknown 6/8/1979

Corrections, Department of     
1 0 Agreement for Implementation of Western Interstate Corrections Compact, Between the State of NM and the State of Arizona. 6/7/1973 4/24/1973 6/30/1973
1 1 Renewal Agreement *Pertaining to the Implementation of the Western Interstate Corrections Compact Between the State of NM and the State of Arizona. (Original Dated May 4, 1973 and Filed June 7, 1973.) 8/27/1973 7/1/1973 6/30/1974
1 2 Renewal Agreement *Pertaining to the Implementation of the Western Interstate Corrections Compact Between the State of NM and the State of Arizona. (Original Dated May 4, 1973 and Filed June 7, 1973.) 7/9/1975 7/1/1975 6/30/1976
1 3 Renewal Agreement Between the State of NM and the State of Arizona for the Implementation of the Interstate Corrections Compact. 4/13/1983 6/30/1984 4/1/1983
1 4 Renewal Agreement Between the State of Arizona and the State of NM for the Implementation of the Western Interstate Correction Compact. 6/25/1985 7/1/1984 6/30/1985
1 5 Western Interstate Corrections Compact Between the State of NM and the State of Arizona. (D.C. Contract Number - 0181). 7/25/1985 7/1/1985 90 days after receipt of written notice
1 6 Amendment to Western Interstate Corrections Compact D.C. Contract Number - 0181; Between the State of NM and the State of Arizona. 5/19/1986 *See Original D.C. Contract No. 0181. 5/8/1986
2 0 Contract Between the State of California and the State of NM for the Implementation of the Western Interstate Corrections Compact. 6/7/1973 1/1/1973 12/31/1975
2 1 Contract Between the State of California and the State of NM for the Implementation of the Western Interstate Corrections Compact. 3/30/1984 7/1/1983 6/30/1986
2 2 Contract Amendment to the Western Interstate Corrections Compact Between the State of California and the State of NM dated 7-01-83. 3/3/1986 8/20/1985 6-30-86 (see original)
2 3 Contract Between the State of NM and the State of California for the Implementation of the Interstate Corrections Compact. 4/14/1987 7/1/1986 6/30/1989
2 4 Contract Between the State of NM and the State of California for the implementation of the Interstate Corrections Compact. 6/27/1989 7/1/1989 6/30/1992
2 5 Contract Between the State of California and the State of NM for the Implementation of the Interstate Corrections Compact. 4/14/1994 7/1/1992 6/30/1995
2 6 Contract Between the State of California and the State of NM for the Implementation of the Interstate Corrections Compact. Contract No. C95.152. Term: 07-01-95 through 06-30-2000. (13 pages/sheets) 10/12/1995 7/1/1995 6/30/2000
2 7 Contract Between the State of California and the State of NM for the Implementation of the Interstate Corrections Compact. Contract No. C97.304-0. (15 pages/sheets) 4/9/1998 5/1/1998 90 days after receipt of written notice
3 0 Cooperative Agreement Between State of NM Dept. Of Corrections and Forest Service, U.S.D.A. 8/27/1973 Unknown 7/13/1973
4 0 Contract Between the State of Utah and the State of NM for the Implementation of the Western Interstate Corrections Compact. 1/8/1974 11/1/1973 12/31/1975
4 1 Contract and Renewal Agreement Between the State of Utah and the State of NM for the Implementation of the Western Interstate Corrections Compact, Contract # 78-8736. 4/10/1986 1/1/1980 90 days after receipt of written notice
4 2 Amendment #2 to Contract and Renewal Agreement Between the State of Utah and the State of NM for the Implementation of the Western Interstate Corrections Compact, Contract # 78-8736. (amending paragraphs 7 and 31) 12/17/2002 11/16/2002 Unknown
5 0 Agreement for Implementation of Interstate Compact on Juveniles *Between the State of Arizona and the State of NM. 2/20/1974 11/15/1973 6/30/1974
6 0 Contract Between the State of Nevada and the State of NM for the Implementation of the Western Interstate Corrections Compact. 6/5/1974 4/1/1974 4/1/1976
6 1 Contract Renewal and Amendment to the Interstate Compact between the State of Nevada and the State of NM. 3/3/1986 4/1/1974 Termination After Written Notice
6 2 Contract between the State of NM and the State of Nevada for the Implementation of the Interstate Corrections Compact. 10/9/1991 9/20/1991 90 days after receipt of written notice
7 0 Contract Between the State of Montana and the State of NM for the Implementation of the Interstate Corrections Compact. 9/5/1975 Unknown Unknown
7 1 Contract Between the State of NM and the State of Montana for the Implementation of the Interstate Corrections Compact. 7/25/1985 7/1/1985 90 days after receipt of written notice
8 0 Contract for Services Between the State of NM and the State of New Jersey for the Implementation of the Interstate Corrections Compact. (11 pages) 2/16/1983 10/1/1982 9/30/1984
8 1 Contract and Renewal for Services Between the State of NM and the State of New Jersey for the Implementation of the Interstate Corrections Compact. (13 pages) 4/10/1986 10/1/1984 9/30/1985
8 2 Renewal Contract Between the State of NM and the State of New Jersey for the Implementation of the Interstate Corrections Compact. (3 pages) 8/8/1986 10/1/1985 9/30/1986
8 3 Contract Between the State of NM and the State of New Jersey for the Implementation of the Interstate Corrections Compact. (14 pages) 8/8/1986 10/1/1986 9/30/1991
8 4 Contract for Services Between the State of NM and the State of New Jersey for the Implementation of the Interstate Corrections Compact. (16 pages) 4/11/1994 3/5/1994 12/31/1999
8 5 Contract for Services Between the State of NM and the State of New Jersey for the Implementation of the Interstate Corrections Compact. (15 pages) 12/13/1999 1/1/2000 12/31/2004
9 0 Contract Between the State of Iowa and the State of NM for the Implementation of the Interstate Corrections Compact. 2/16/1983 7/1/1982 90 days after receipt of written notice
9 1 Contract Between the State of NM and the State of Iowa for the Implementation of the Interstate Corrections Compact. 7/25/1985 4/16/1985 90 days after receipt of written notice
10 0 Contract Between the State of NM and the State of Tennessee for the Implementation of the Interstate Corrections Compact. 2/16/1983 7/1/1982 90 days after receipt of written notice
11 0 Contract Between the State of NM and the State of Rhode Island for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
11 1 Renewal of Contract Between the State of NM and the State of Rhode Island for the Implementation of the Interstate Corrections Compact. 5/3/1999 5/1/1999 5/1/2004
12 0 Contract Between the State of NM and the State of South Dakota for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
12 1 Contract Between the State of NM and the State of South Dakota for the Implementation of the Interstate Corrections Compact. 12/11/1989 11/1/1989 90 days after receipt of written notice
13 0 Contract Between the State of NM and the State of Florida for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
14 0 Contract Between the State of NM and the State of North Dakota for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
14 1 Contract Between the State of NM and the State of North Dakota for the Implementation of the Interstate Corrections Compact. 7/5/1989 5/25/1989 90 days after receipt of written notice
15 0 Contract Between the State of NM and the State of Missouri for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
15 1 Contract Between the State of NM and the State of Missouri for the Implementation of the Interstate Corrections Compact. 10/6/1986 9/1/1986 8/31/1990
15 2 Renewal Agreement to Contract Between the State of NM and the State of Missouri of the Interstate Corrections Compact. 11/26/1990 9/1/1990 8/31/1995
15 3 Extension of contract between the State of NM and the State of Missouri for the implementation of the Interstate Corrections Compact. 8/15/1991 9/1/1990 8/31/1995
15 4 Contract Between the State of NM and the State of Missouri for the Implementation of the Interstate Corrections Compact. (18 pages/sheets). 9/19/1995 9/1/1995 90 days after receipt of written notice
16 0 Contract Between the State of NM and the State of Vermont for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
17 0 Contract Between the State of NM and the State of Virginia for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
17 1 Amendments to Contract Between the State of NM and the State of Virginia for the Implementation of the Interstate Corrections Compact, related to legal expenses, per diem costs for inmates, & contact office in Virginia. (6p.) 9/17/1999 9/3/1999 1 year
18 0 Contract Between the State of NM and the State of Kansas for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
19 0 Contract Between the State of NM and the State of Delaware for the Implementation of the Interstate Corrections Compact. 2/16/1983 9/15/1982 90 days after receipt of written notice
20 0 Contract Between the State of NM and the State of Hawaii for the Implementation of the Interstate Corrections Compact. 3/18/1983 9/15/1982 90 days after receipt of written notice
21 0 Contract Between the State of NM and the State of Minnesota for the Implementation of the Interstate Corrections Compact. 4/19/1983 9/15/1982 90 days after receipt of written notice
22 0 Renewal Agreement, Interstate Corrections Compact Between the State of NM and the State of Colorado. 3/3/1986 1/1/1986 90 days after receipt of written notice
23 0 Agreement, Between the Government of the United States; Dept. of Justice, Bureau of Prisons and the State of NM for the Custody, Care and Treatment of Inmates on an Interstate Basis (Contract J100c-23, 606). 4/10/1986 9/24/1981 90 days after receipt of written notice
23 1 Contract between the State of NM and the Federal Bureau of Prisons for the implementation of the Interstate Corrections Compact. 8/15/1991 5/20/1990 Until amended, superseded, or terminated
24 0 Contract Between the State of NM and the State of Nebraska for the Mutual Exchange of State Inmates. 4/10/1986 2/1/1978 90 days after receipt of written notice
25 0 Contract Between the State of Oregon and the State of NM for the Mutual Exchange of State Inmates. 4/10/1986 9/1/1977 90 days after receipt of written notice
26 0 Amendment No. 1 to Contract No. C&T 195 Between the State of NM and the State of Washington for the Mutual Exchange of State Inmates. 4/10/1986 Term'tn after (90) days written notice 9/15/1981
26 1 Amendment No. 2 to Interstate Compact Contract No. C&T195, Contract Between the State of NM and the State of Washington for the Implementation of the Interstate Corrections Compact. 7/27/1987 4/1/1987 As defined in Contract #C&T 195
27 0 Contract Between the State of NM and the State of Wyoming for the Mutual Exchange of State Inmates. 4/10/1986 Term'tn after (90) days written notice 2/1/1978
28 0 Contract Between the State of NM and the State of Texas for the Implementation of the Interstate Corrections Compact. 7/10/1986 Term'tn after (90) days written notice 6/27/1986
28 1 Contract Between the State of NM and the State of Texas for the Implementation of the Interstate Corrections Compact. 8/8/1986 8/8/1986 Term'tn after (90) days written notice
29 0 Contract Between the State of NM and the State of Oklahoma for the Implementation of the Interstate Corrections Compact. 4/14/1987 7/1/1986 6/30/1989
29 1 Renewal Contract Between the State of NM and the State of Oklahoma for the Implementation of the Interstate Corrections Compact. 8/29/1989 6/2/1989 Term'tn after (90) days written notice
29 2 Extension of contract between the State of NM and the State of Oklahoma for the implementation of the Interstate Corrections Compact. 8/20/1991 6/2/1989 90 days after receipt of renewal notice.
30 0 Contract Between the State of NM and the State of Kentucky for the Implementation of the Interstate Corrections Compact. 12/8/1987 10/30/1987 Term'tn after (90) days written notice
31 0 Contract Between the State of NM and the State of Maine for the Implementation of the Interstate Corrections Compact. 6/30/1988 Term'tn after (90) days written notice 12/1/1987
32 0 Renewal Contract Between the State of NM and the State of Idaho for the Implementation of the Interstate Corrections Compact. 8/24/1988 8/11/1988 Term'tn after (90) days written notice
33 0 Contract Between the State of NM and the State of Arkansas for the Implementation of the Interstate Corrections Compact. 5/26/1989 5/16/1989 Term'tn after (90) days written notice
34 0 Contract Between the State of NM and the State of Alabama for the Implementation of the Interstate Corrections Compact. 5/26/1989 5/16/1989 Term'tn after (90) days written notice
34 1 Amendment to Contract Between the State of NM and the State of Alabama for the Implementation of the Interstate Corrections Compact. 3/14/1990 For termination, see 05-26-89 filing. 5/16/1989
35 0 Contract Between the State of NM and the State of Illinois for the Implementation of the Interstate Corrections Compact. 8/29/1989 no date Term'tn after (90) days written notice
35 1 Contract between the State of NM and the State of Illinois for the implementation of the Interstate Corrections Compact. 8/16/1991 8/21/1989 Ninety days after receipt of notice.
36 0 Contract Between the State of NM and the State of Wisconsin for the Implementation of the Interstate Corrections Compact. 10/5/1989 6/12/1989 Term'tn after (90) days written notice
37 0 Contract Between the State of NM and the State of Maryland for the Implementation of the Interstate Corrections Compact. 9/26/1990 9/5/1990 Term'tn after (90) days written notice
38 0 Contract between the State of NM and the State of South Carolina for the implementation of the Interstate Corrections Compact. 8/15/1991 6/1/1989 90 days after receipt of notice.
39 0 Agreement between the State of Connecticut and the State of NM pursuant to the Interstate Corrections Compact. 9/16/1992 8/1/1992 6/30/1996
39 1 Amendment to agreement between the State of Connecticut and the State of NM for the exchange of inmates pursuant to the Interstate Corrections Compact (2 pages/sheets). Note: As of 08-02-2001, original compact not on file with SRC&A. 7/20/2001 7/2/2001 60 days written notice
40 0 Contract between the State of North Carolina and the State of NM for the Implementation of the Interstate Corrections Compact Act. 4/20/1993 3/25/1993 90 days after receipt of notice
40 1 Renewal Agreement between the State of North Carolina and the State of NM for the Implementation of the Interstate Corrections Compact Act. (11 pages/sheets). 3/21/1997 3/20/1997 06/97 to 06/99
40 2 Renewal of the terms of the conditions of the Contract between the State of North Carolina and the State of NM for the Implementation of the Interstate Corrections Compact Act, in accordance with paragraph 4 of the Contract. (3 pgs/sheets). 5/22/1999 6/14/1999 6/23/1905
41 0 Contract between the State of Massachusetts and the State of NM for the Implementation of the Interstate Corrections Compact Act. (16 pages/sheets). 7/11/1995 6/23/1995 90 days after notice or the year 2000
42 0 Contract between the State of New Hampshire and the State of NM for the Implementation of the Interstate Corrections Compact Act. (14 pages/sheets). 11/28/1995 10/25/1995 90 days after notice or 12/31/2000
42 1 Contract between the State of New Hampshire and the State of NM for the Implementation of the Interstate Corrections Compact Act. (18 pages/sheets). 9/8/2008 9/3/2008 90 days after written notice.
43 0 Intergovernmental Agreement For The Implementation of The Interstate Corrections Compact Between the State of NM and the Commonwealth of Pennsylvania. (AGR-97-209) - (P.L. 1075, #348, Section1, P.S. Section 1061 et seq). (18 pages/sheets) 1/26/2000 U 90 days after receipt of written notice

Cumbres & Toltec Scenic Railroad Commission     
1 0 Public Law 92-467, approved by the United States Congress. This law grants the consent of Congress to the Cumbres & Toltec Railroad Compact between the States of NM and Colorado. 7/29/1991 10/24/1974 Unknown

Educational Finance, Board of - Postsecondary Education, Commission on     
1 0 Waiver of Non-Resident Tuition Differential Agreement *a three year agreement between NM and Colorado. 7/29/1982 8/14/1981 Unknown

Energy, Minerals and Natural Resources Department
1 0 Western Interstate Nuclear Compact. 8/21/1981 9/22/1969 Unknown
2 0 Western Interstate Nuclear Board By-Laws. 8/21/1981 5/4/1979 Unknown
3 0 State Energy Conservation Program. DE-FG-46-90R669002. 7/1/1991 7/1/1990 6/30/1991
3 1 State Energy Conservation Program amendment for travel category. (DE-FG46-90R669002 A001) 7/1/1991 9/28/1990 6/30/1991
3 2 State Energy Conservation Program (DE-FG46-90R669002 A002)-adjusts estimated carry over per final 6/30/90 FSR. 7/1/1991 12/20/1990 6/30/1991
3 3 State Energy Conservation Program (DE-FG46-90R669002 A003)-adjustment. 7/1/1991 2/5/1991 6/30/1991
3 4 State Energy Conservation Program DE-FG46-90R669002 A004). 9/25/1991 7/2/1991 6/30/1992
3 5 State Energy Conservation Program, July 1, 1992 through June 30, 1993 (DE-FG46-90R669002 A006). 8/20/1992 6/30/1992 6/30/1993
3 6 Grant agreement for the state energy conservation program, number DE-FG46-90R 669002. 9/21/1993 7/2/1993 6/30/1994
3 7 Grant Agreement No. DE-FE46-95R669502 between ECMD and DOE for NM state energy conservation program. Term: July 1, 1995 through June 30, 1996. 12/5/1995 4/7/1995 6/30/1996
3 8 (DE-FG-46-95R669502) Grant Award between the Energy Conservation & Management Div. Of EMNRD & the U.S. Dept. of Energy for the State Energy Program 1996-97. Term: 07-01-96 - 06-30-97. (211 pages/184 sheets). 11/5/1996 7/27/1996 6/30/1997
3 9 (DE-FC48-97R802106 - Amendment No. A002) Financial Assistance Award between the US Dept. Energy and EMNRD, Energy Conservation Div. for funding the State Energy Program. Term: 07-01-98 - 06-30-99. (33pgs/22sheets). 7/24/1998 7/1/1998 6/30/1999
4 0 State Energy Conservation Program (DE-FG46-76CS62033 A038)-transfers to close grant. 7/1/1991 7/1/1989 6/30/1990
5 0 Energy Extension Service (DE-FG46-90R679002). 7/1/1991 7/1/1990 6/30/1991
5 1 Energy Extension Service-adjustment (DE-FG46-90R679002 A001). 7/1/1991 7/1/1990 6/30/1991
5 2 Energy Extension Service-close-out (DE-FG46-80CS569113 A024). 7/1/1991 7/1/1989 6/30/1990
5 3 Energy Extension Service-adjustment to correct prior year carryover (DE-FG46-80CS69113 A025). 7/1/1991 7/1/1989 6/30/1990
5 4 Energy Extension Service DE-FG46-90R679002 A002. 9/25/1991 7/1/1991 6/30/1992
5 5 Energy Extension Service, July 1, 1992 through June 30, 1993 (DE-FG46-90R679002 A004). 8/20/1992 7/1/1992 6/30/1993
5 6 Grant Agreement for the energy extension service (DE-FG46-90R 679002 A006). 9/21/1993 7/1/1993 6/30/1994
6 0 Grant programs for schools and hospitals and building owned by units of local government and public care institutions (DE-FG46-87R611482 M009). 7/1/1991 7/1/1990 6/30/1991
6 1 Grant programs for schools and hospitals and buildings owned by units of local government and public care institutions-adjustments (DE-FG46-87R611482 A010). 7/1/1991 7/1/1990 6/30/1991
6 2 Grant programs for schools and hospitals and buildings owned by units of local government and public care institutions-adjustments extimated carryover (DE-FG46-87R611482 A011). 7/1/1991 7/1/1990 6/30/1991
6 3 Grant programs for schools and hospitals and buildings owned by units of local government and public care institutions-adjustments(DE-FG46-87R611482 A012). 7/1/1991 7/1/1990 6/30/1991
6 4 Grant Programs for Schools and Hospitals and Buildings Owned by Units of Local Government and Public Care Institutions. DE-FG46-87R611482 A014. 9/25/1991 7/1/1991 6/30/1992
6 5 Grant Programs for Schools and Hospitals and Building Owned by Units of Local Government and Public Care Institutions (DE-FG46-87R611482 A016). 8/20/1992 7/1/1992 6/30/1993
6 6 Grant Agreement number DE-FG46-93R649302 A000 for schools and hospitals and buildings owned by units of local government and public care institutions. 9/21/1993 7/1/1993 6/30/1994
7 0 Weatherization Assistance for low income persons (DE-FG46-90R659002 A001). 7/1/1991 4/1/1990 3/31/1991
7 1 Weatherization Assistance for Low Income Persons, April 1, 1992 through March 31, 1993 (DE-FG46-90R659002 M005). 8/20/1992 4/1/1992 3/31/1993
7 2 Grant agreement for weatherization assistance for low income persons (DE-FG46-90R 659002 A007). 9/21/1993 4/1/1993 3/31/1994
7 3 Grant Agreement No. DE-FG46-90R659002, Amendment No. A012 between ECMD and DOE for NM weatherization assistance program. 12/5/1995 4/1/1995 3/31/1996
7 4 Grant Agreement No. DE-FG46-90R659002, Amendment No. M013 between ECMD and DOE for NM weatherization assistance program. 12/5/1995 4/1/1995 3/31/1996
7 5 Grant Agreement No. DE-FG46-90R659002, Amendment No. A014 between ECMD and DOE for NM weatherization assistance program. 12/5/1995 4/1/1995 3/31/1996
7 6 Grant Agreement No. DE-FG46-90R659002, Amendment No. A015 between ECMD and DOE for NM weatherization assistance program. 12/5/1995 4/1/1995 3/31/1996
7 7 Grant Agreement No. DE-FG46-95R689530 A000 between ECMD and DOE for weatherization assistance program demonstration project. 12/5/1995 10/1/1995 9/30/1996
7 8 (DE-FG48-90R659002 - Amend. 18) Financial Assistance Award for the 1996 NM Weatherization Assistance Program. Term: 07-01-96 - 06-30-97. (18pgs/15sheets). 7/12/1996 7/1/1996 6/30/1997
8 0 Substitute Joint Powers Agreement Between the NM EMNRD, the NM General Services Dept., the National Park Service of the Dept. of the Interior and the City of Albuquerque, relating to the Indian Petroglyph State Park. 6/10/1991 4/15/1991 Upon agreement of all parties.
8 1 Joint Powers Agreement Between the NM Energy, Minerals and Natural Resources Dept., City of Albuquerque, NM and the National Park Service of the Dept. of the Interior for acquiring land additions to the Indian Petroglyph State Park. 6/10/1991 6/27/1990 6/30/1993
8 2 Substitute JPA between the National Park Service fo the Dept. of the Interior and the City of Albuquerque for acquiring land for the Indian Petroglyph State Park as part of the Petroglyph National Monument. 7/29/1992 4/10/1991 Upon Agreement of Parties.
9 0 Cooperative Agreement between NM Natural Resources Dept. and Colorado State Forest Service to have a continuing program for sustained forest land management and under these there is a need for forest tree seed and forest tree seedlings. 6/17/1991 8/31/1981 90 days prior written notice.
10 0 Joint Powers Agreement between Santa Fe National Forest and NM Natural Resources Dept. - Forestry Division for the Operation of an Inter-Agency Fire and Law Enforcement Dispatch Center. 6/17/1991 1/1/1986 Until cancelled or amended.
11 0 Joint Powers Agreement between the State of NM and the Federal Agencies of the Depts. of Agriculture and Interior with Fire Responsibilities to provide for mutual wildland fire assistance. 6/17/1991 5/1/1978 90 days after receipt of written notice
11 1 Joint Powers agreement with the U.S. Dept. of Agriculture and U.S. Dept. of Interior, August 15, 1991 to August 15, 1996 regarding wildfire protection responsibilities. 9/30/1993 8/15/1991 8/15/1996
11 2 (80-521.23-030) - (16-R3-91-37) Joint Powers Agreement between the EMNRD, Forestry Division, the U.S. Dept. of Agriculture & the U.S. Dept. of Interior for wildland fire suppression. Term: 08-18-96 - 08-18-97. (7pgs/sheets). 11/5/1996 10/11/1996 8/15/1997
11 3 (98-52-23-159) Joint Powers Agreement between the US Dept. Agriculture, US Dept of Interior and EMNRD (Energy, Minerals & Natural Resouces Dept.) for Wildland Fire Protection responsibilities. Term: 04-03-98 - 04-03-2003. (30 pgs/sheets). 5/8/1998 4/3/1998 4/2/2003
12 0 Cooperative Agreement Between United States Fish & Wildlife Service and NM Natural Resources Dept. - Endangered and Threatened Plant Species. 6/17/1991 4/14/1989 9/30/1993
12 1 Amendment No. 1 to Cooperative Agreement Between U.S. Fish & Wildlife Service, Energy, Minerals and Natural Resources Dept. and the Dept. of Game and Fish-Endangered and Threatened Plant Species. 6/17/1991 5/30/1990 Review by 6/30 of each year.
12 2 Cooperative agreement between U.S. Fish and Wildlife Service and EMNRD effective November 26, 1985 for an indefinite term regarding threatened and endangered plant species. 9/30/1993 11/26/1985 Indefinite/60 days written notice.
12 3 Grant Agreement with the U.S. Fish and Wildlife Services, July 1, 1993 to June 30, 1994 for endangered plant study. 9/30/1993 5/27/1993 6/30/1994
12 4 Grant Agreement E-9-10, Segment 10, between the Forestry and Resources Conservation Division and U.S. Dept. of Interior, Fish and Wildlife Service for endangered plant study. Term: July 1, 1995 through June 30, 1996. 12/5/1995 7/1/1995 6/30/1996
12 5 (E-9-11; E-9-12; E-9-11.2) Federal Assistance Grant between the U.S. Dept. of Interior, Fish & Wildlife Service - Div. of Federal Aid & EMNRD's Forestry Div. for the Endangered Species Plant Study. (17pgs/16sheets). 8/7/1997 7/1/1997 6/30/1998
12 6 (E-9, Section 6, Segment 13) Grant Award between US Dept. of Interior, Fish & Wildlife Service & EMNRD, Forestry Div. to study endangered plants. Term: 07-01-98 - 06-30-99. (21pgs/sheets). 10/15/1998 7/1/1998 6/30/1999
12 7 (E-9, Section 6) Grant Award between US Dept. of Interior, Fish & Wildlife Service & EMNRD, Forestry Div. to study endangered plants. Term: 07-01-99 - 06-30-00. (9gs/sheets). 9/27/1999 7/1/1999 6/30/2000
13 0 Cooperative Agreement Between NM Dept. of Natural Resources Forestry Division, Cooperative Extension Service, NM State University and Soil Conservation Service in NM. Subject: Tripartite Agreement on Forestry Activities. 6/17/1991 10/18/1982 30 days written notice
14 0 upplemental Memo of Understanding among BLM Director, St. Conservationist, Soil Conserv. Serv. Regional Forester, SW Region, Forest Service of NM in concurrence with President of NM Assoc. of SWCD, St. Forester . . . regarding "Lands of Mutual Concern. 6/17/1991 3/1/1979 Remain in effect until modified.
14 1 Memorandum Of Understanding With The U.S. Bureau Of Land Management and U.S. Forest Service, March 20, 1979 For An Indefinite Term Regarding Development And Coordination of Sound Resource Management And Conservation Programs. 9/30/1993 3/20/1979 Remain in effect until modified.
15 0 Cooperative Agreement between Dept. of State Forestry, State of NM and the Forest Services, U.S. Dept. fo Agriculture, for control of forest insects and disease under provisions of the Forest Pest Control Act of June 25, 1947. 6/17/1991 7/1/1966 Remain in effect until modified.
16 0 Joint Powers Agreement between the NM Energy, Minerals and Natural Resources Dept. and the Bur. of Land Management to work in harmony for the common purpose of protection, study, and inventory of plants and their habitats. (JPA No. 78-521-04-258). 6/17/1991 5/24/1990 6/30/1993
17 0 Joint Powers Agreement between the U.S. Dept. of Agriculture-Forest Service; Colorado St. Forest Service; NM Natural Resources Dept./Forestry Division; and the St. of Colorado - Archuleta County to provide for wildfire protections between boundaries. 6/17/1991 10/6/1986 Written notice of withdrawal.
18 0 AML Administrative Grant Agreement No. GR197351, July 1, 1991 through June 30, 1992. 9/25/1991 6/21/1991 6/30/1992
19 0 NM Reclamation and Enforcement Regulatory Grant Agreement No. GR 193353 for the grant period July 1, 1991 through November 30, 1991. 9/25/1991 6/18/1991 11/30/1991
20 0 MOU between the U.S. Office of Surface Mining Reclamation and Enforcement and NM Energy, Minerals & Nat. Resources Dept. to implement the Surface Mining Control and Reclamation Act of 1977 in relation to the Applicant Violator System (AVS). (9pgs/sheets) 9/25/1991 5/17/1991 60 days in advance of termination date
20 1 U.S. Office of Surface Mining Reclamation and Enforcement & the NM Energy, Minerals & Nat. Resources Dept. for the Applicant Violator System (AVS). Cooperative Agreement No. GR 193359 for the grant period May 17, 1991 through March 13, 1992. (7pgs/sheets) 9/25/1991 5/17/1991 3/31/1992
20 2 U.S. Office of Surface Mining Reclamation and Enforcement and the NM Energy, Minerals & Nat. Resources Dept. for the Applicant Violator System. Cooperative Agreement No. GR293359, April 1, 1992 through March 31, 1993. (7pgs/sheets) 7/27/1992 4/1/1992 3/31/1993
22 0 Regulatory Grant No. GR293353, July 1, 1992 through November 30, 1992. 7/27/1992 6/17/1992 11/30/1992
23 0 AML Administrative Grant No. GR297351, July 1, 1992 through June 30, 1993. 7/27/1992 6/17/1992 6/30/1993
24 0 AML Construction Grant Agreement Grant No. GR997352. 7/27/1992 9/29/1989 9/25/1992
25 0 AML Construction Grant No. GR197352, September 26, 1991 through September 25, 1994. 7/27/1992 9/30/1991 9/25/1994
26 0 AML Construction Grant No. GR097352, September 25, 1990 through September 24, 1993. 7/27/1992 9/25/1990 9/24/1993
27 0 Supplemental Agreement No. 10 to Lease No. DACW47-1-78-04 with the Dept. of the Army, Albuquerque Dist., Corps of Engineers for State of NM use of certain facilities at Conchas Lake. This agreement deletes supplemental agreement No. 4 to this same lease. 7/29/1992 9/25/1991 10/31/2027
27 1 (DACW47-1-95-78 - Amend. # 1) Supplemental Agreement No. 96-521.05-196 between the Sec. of the Army & the Park & Recreation Div.of EMNRD in regard to the lease at Conchas Dam Project, Cottage Site, Lots 69 & 70. Term: 04-01-96 - 03-31-97. 25pgs/sheets. 7/12/1996 4/1/1996 3/31/1997
28 0 Statement of Understanding between the State of NM and the US Coast Guard to define the relationship between NM and the US in the conduct of the Boating Safety Programs & in the mutual enforcement of laws relating to concurrent jurisdiction of both. 7/29/1992 10/1/1991 Until cancelled by either party.
28 1 Agreement for state recreational boating safety program with the U.S. Coast Guard, Dept. of Transportation, Agreement No. 13.01.35. 8/10/1993 10/1/1992 9/30/1993
28 2 Grant Agreement No. 15.01.35 between the United States Dept. of Transportation and SPRD for recreational boating safety program. Term: 10-01-94 through 09-30-95. (30 pages/sheets) 9/5/1995 10/1/1994 9/30/1995
28 3 (18.01.55) Financial Agreement between the US Dept. of Transportation/US Coast Guard and EMNRD, Parks Division to provide boating safety education, assistance & enforcement activities. Term: 10-01-97 - 09-30-98. (79pgs/60sheets). 5/8/1998 10/1/1997 9/30/1998
28 4 Financial Assistance Agreement: Between the US Dept. of Homeland Security/US Coast Guard and EMNRD, State Parks Division to provide boating safety education, assistance & enforcement activities. (45pgs/26sheets). 8/6/2003 10/1/2002 9/30/2003
29 0 Memorandum of Understanding with five U.S. agencies and six NM agencies, of which one is Energy, Minerals & Natural Resources Dept., to establish a Cooperative Recreation and Tourism Council. 7/29/1992 11/14/1991 90 days from date of notice.
30 0 Joint Powers Agreement between two U.S. agencies and two NM agencies, one which is EMNRD, to consolidate their respective funding and resources to implement a program for the preservation, enhancement and development of wildlife habitats in eastern NM. 7/29/1992 10/1/1991 30 days written notice
31 0 Joint Powers Agreement between EMNRD & U.S. agencies with Wildfire Protection Responsibilities, to provide a single coordinated effort to provide cooperative wildfire suppression on federel, state & private lands in NM. 7/29/1992 8/15/1991 Term of agreement - 5 years.
32 0 Joint Powers Operating Plan - Carson Unit. AGE. No. 16-R3-77-0002, No. - CANMSO 90, No. 66-4 between EMNRD & U.S. agencies to establish an agreement for wildland fire initial attack procedures for the Carson Unit, St. of NM. 7/29/1992 5/1/1985 Upon written notice of withdrawal
32 1 Joint Powers Operating Plan - Santa Fe Unit, AGE. No. 16-R3-77-0003, No. - CANMSO 90, No. 66-4 between EMNRD & U.S. agencies to establish an agreement for wildland fire initial attack procedures for the Santa Fe Unit, St. of NM. 7/29/1992 5/14/1985 Upon written notice of withdrawal
33 0 Joint Powers Operating Plan between the U.S. agencies & EMNRD, St. Forestry Div. to establish an agreement for wildland fire initial attack procedures for the Gila Unit, St. of NM. 7/29/1992 Unknown Unknown
33 1 Supplement to the Joint Powers Operating Plan, Gila Unit signed and agreed to in May, 1984. 7/29/1992 Unknown Unknown
34 0 Joint Powers Operating Plan between the U.S. agencies & EMNRD, St. Forestry Div. to establish an agreement for wildland fire initial attack procedures for the Cibola Unit, St. of NM. 7/29/1992 5/1/1984 Upon written notice of withdrawal
35 0 Joint Powers Operating Plan, Lincoln Unit, AGE.NO. 16-R3-77-0003, No. 66-4 - between the U.S. agencies & EMNRD, NM St. Forestry Div. to establish an agreement for wildfire initial attack procedures for the Lincoln Unit, St. of NM. 7/29/1992 4/9/1986 Upon written notice of withdrawal
36 0 Grant Agreement, No. GR393353, with the Office of Surface Mining Reclamation and Enforcement, U.S. Dept. of Interior. (Relates to regulation & control of surface coal mining & reclamation operations) (7pgs/sheets) 8/10/1993 7/1/1993 6/30/1994
37 0 Grant Agreement, AML simplified, Number GR397350 with the Office of Surface Mining Reclamation and Enforcement, U.S. Dept. of Interior. (Relates to reclamation activities for abandoned coal mines) (9pgs/sheets) 8/10/1993 7/1/1993 6/30/1996
37 1 Grant Agreement No. GR597350 with the Office of Surface Mining, Reclamation and Enforcement. Term: July 1, 1995 through June 30, 1998. (Relates to reclamation activities for abandoned coal mines) (9pgs/sheets) 9/14/1995 6/15/1995 6/30/1998
37 2 (GR497350 - Amend. 1) Grant agreement between US Dept. of the Interior, Office of Surface Mining Reclamation & Enforcement & EMNRD. (Relates to reclamation activities for abandoned coal mines) (15pgs/sheets). 7/12/1996 7/1/1994 6/30/1997
37 3 (GR597350 - Amend. 2) Grant agreement between US Dept. of the Interior, Office of Surface Mining Reclamation & (Relates to reclamation activities for abandoned coal mines) (13pgs/sheets). 7/12/1996 7/1/1996 6/30/1999
37 4 (GR697350) Grant agreement between US Dept. of the Interior, Office of Surface Mining Reclamation & Enforcment & EMNRD. (Relates to reclamation activities for abandoned coal mines) (9pgs/sheets). 7/12/1996 7/1/1996 6/30/1999
37 5 (GR707350) Grant Agreement between the U.S. Dept. of the Interior - Office of Surface Mining & Reclamation & Enforcement & EMNRD's Mining & Minerals Div. (Relates to reclamation activities for abandoned coal mines) (10pgs/9sheets). 8/7/1997 7/1/1997 6/30/2000
37 6 (GR807350) Grant Agreement between US Office of Surface Mining and EMNRD. (Relates to reclamation activities for abandoned coal mines) (8pgs/sheets). 10/15/1998 7/1/1998 6/30/2001
37 7 (GR907350) Grant Agreement between US Office of Surface Mining and EMNRD, Mining & Minerals Division. (Relates to reclamation activities for abandoned coal mines) (10pgs/sheets). 9/27/1999 7/1/1999 6/30/2002
37 8 Grant Agreement between USDOI, Office of Surface Mining and EMNRD, Mining & Minerals Division. (Relates to reclamation activities for abandoned coal mines) (49pgs/sheets). 8/6/2003 7/1/2002 6/30/2005
38 0 Allocations for the National Recreational Trails Funding Program. (HRW-NM 423.20). 8/10/1993 Unknown 9/30/1993
38 1 (RT-0003-002) Federal Aid Project Agreement between the US Dept. of Transportation, Federal Highway Administration & EMNRD, Parks Div. for the NM Recreational Trails Program, administrative costs. (15 pgs/sheets). 5/8/1998 3/16/1998 9/30/1998
39 0 NM Statewide Comprehensive Outdoor Recreation Plan (SCORP) Planning Grant (35-01153), U.S. Dept. of Transportation, Federal Highway Administration, NM Division. 8/10/1993 Unknown 12/31/1998
40 0 Amendment to Cooperative Agreement Number 0-FC-40-09140 for Soil and Moisture Conservation Program at Reclamation Projects with the U.S. Dept. of Interior - Sumner Lake State Park. 8/10/1993 7/20/1993 9/9/1994
41 0 Cooperative Agreement No. 2-FC-40-13350 for Design and Construction of Handicap Access at Elephant Butte Lake, Caballo Lake and Percha State Parks, with the U.S. Dept. of Interior. 8/10/1993 1/15/1993 9/30/1993
42 0 Joint Powers Agreement between EMNRD and the NM Dept. of Game and Fish for development of boat use facilities with Dingell-Johnson funds. 8/10/1993 2/19/1993 9/30/2003
43 0 Grant agreement for miscellaneous federal programs, number DE-FG46-93R 689306. 9/21/1993 5/11/1997 3/31/1994
44 0 Cooperative Agreement for Use of Federal Excess Personal Property in the Cooperative Fire Protection Program with the U.S. Dept. of Agriculture. 9/30/1993 4/22/1992 Indefinite/60 days written notice.
45 0 Joint Powers Agreement (JPA 93-521.04-197) with the U.S. Dept. of Agriculture, Stewardship Incentive Program. 9/30/1993 4/1/1993 9/30/1995
45 1 Amendment 1 to Joint Powers Agreement (JPA 93-521.04-197) with the U.S. Dept. of Agriculture, Stewardship Incentive Program. 9/30/1993 9/16/1993 9/30/1995
46 0 Memorandum of Understanding between (sic) National Park Service, Pecos National Historical Park, Garden Club of America and EMNRD regarding threatened and endangered plant species. MOU #7500-3-0001; EMNRD #94-521.04-028. 9/30/1993 7/30/1993 9/30/1994
47 0 Grant Agreement With The U.S. Small Business Administration Terminating August 31, 1994 Regarding The National Small Business Administration Tree Planting Program. 9/30/1993 7/22/1993 8/31/1994
48 0 Cooperative Agreement No. CA 7029-2-0018 With The National Park Service, September 18, 1992 To September 17, 1994 For Conducting A Floristic Resources Inventory At Pecos National Historical Park. 9/30/1993 9/18/1992 9/17/1994
49 0 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, Stewardship Incentive Program (R3-93-3503). 9/30/1993 10/1/1992 9/30/1993
49 1 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, Stewardship Incentive Program, (Amendment to R3-93-3503). 9/30/1993 10/1/1992 9/30/1993
49 2 (R3-95-3503) Grant Agreement between Forestry & Resources Conservation Div. & US Dept. of Agriculture for stewardship incentive program, Forest Service Reg. 57 (USDA). Term: 10-01-95 - 09-30-96. (12pgs/sheets). 7/12/1996 10/1/1995 9/30/1996
49 3 (R3-95-3506) Grant Agreement between Forestry & Resources Conservation Div. & US Dept. of Agriculture for stewardship incentive program, Gallinas Project. Term: 10-01-95- 03-31-97. (19pgs/sheets). 7/12/1996 10/1/1995 3/31/1997
50 0 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, National Resources Conservation Education grant for teachers to attend natural resources workshop terminating September 30, 1993 9/30/1993 1/22/1993 9/30/1993
50 1 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, National Resources Conservation Education grant for teachers to attend natural resources workshop terminating September 30, 1993. 9/30/1993 1/22/1993 9/30/1993
50 2 (R3-95-3504) Grant Agreement between Forestry & Resources Conservation Div. & US Dept. of Agriculture for natural resources conservation education. Term: 10-01-95 - 09-30-96. (18pgs/sheets). 7/12/1996 5/16//96 9/30/1996
50 3 (R3-97-3501) Grant Award between the U.S. Dept. of Agriculture - Forest Service - Southwest Region & EMNRD's Forestry Div. for the purpose of natural resource conservation education. (7pgs/6sheets) 8/7/1997 10/1/1996 9/30/1997
50 4 (R3-98-3505) Grant Agreement between the US Dept. of Agriculture, Forest Service, Southwest Region & EMNRD, Forestry Div. for the Natural Resource Conservation Education Program six day workshop for NM teachers. Term: 10-01-97 - 09-30-98. (21pgs/sheets). 5/8/1998 10/1/1997 9/30/1998
50 5 (85-6000565) Grant Award between US Dept. of Agriculture & EMNRD, Forestry Div. on Natural Resources Conservation Education, for the purpose of providing educational opportunities to children in school, specifically forest health issues. (17pgs/sheets). 9/27/1999 2/2/1999 9/30/1999
50 6 Financial Assistance Grant Award from USDA/Forest Service to EMNRD, Forestry Div. Fund to support NM state implementation of state fire assistance, forest stewardship, urban & community forestry & forest health. (39pgs/sheets). 8/6/2003 10/1/2002 9/30/2003
51 0 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, Cooperative Forestry Assistance Programs, October 1, 1992 to September 30, 1993. 9/30/1993 5/5/1993 9/30/1993
51 1 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, Cooperative Forestry Assistance Programs, October 1, 1992 to September 30, 1993. 9/30/1993 5/5/1993 9/30/1993
51 2 (98-521.04-165) Joint Powers Agreement between the US Dept. of Agriculture, Natural Resources Conserv. Serv. and EMNRD, Forestry Div. to provide technical assistance under the Cooperative Forestry Assist. Act. Term: 04-04-98 - 09-30-2001. (7pgs/sheets). 8/12/1998 4/4/1998 9/30/2001
52 0 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, Resource Conservation and Development. (6pgs./sheets) 9/30/1993 1/19/1993 9/30/1993
52 1 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, Resource Conservation and Development. (6pgs./sheets) 9/30/1993 1/19/1993 9/30/1993
53 0 rant Agreement with the U.S. Dept. of Agriculture Forest Service, Urban and Community Forestry-portion of "Root 66 project (6pgs./sheets). 9/30/1993 10/1/1992 9/30/1993
54 0 Grant Agreement with the U.S. Dept. of Agriculture Forest Service, Urban and Community Forestry Base Grant. (14pgs/sheets). 9/30/1993 10/1/1992 10/31/1993
54 1 (R3-98-3506) Grant Award between US Dept. of Agriculture and EMNRD, Forestry Div. for Consolidated Forestry Assistance, Urban & Community Forestry. Term: 05-01-98 - 06-30-99. (11pgs/sheets). 7/24/1998 5/1/1998 6/30/1999
55 0 Grant Agreement No. GR593353 with the Office of Surface Mining, Reclamation and Enforcement, Term: July 1, 1995 through June 30, 1996. (Relates to regulation & control of surface coal mining & reclamation operations) (7pgs/sheets) 9/14/1995 7/1/1995 6/30/1996
55 1 (GR693353) Grant agreement between US Dept. of the Interior, Office of Surface Mining Reclamation & Enforcement & EMNRD. (Relates to regulation & control of surface coal mining & reclamation operations) (9pgs/sheets). 7/12/1996 7/1/1996 6/30/1997
55 2 (GR703353) Grant Agreement between the U.S. Dept. of the Interior, - Office of Surface Mining & Reclamation & Enforcement & EMNRD's Mining & Minerals Div. (Relates to regulation & control of surface coal mining & reclamation operations) (10pgs/9 sheets). 8/7/1997 7/1/1997 6/30/1998
55 3 (GR803353) Grant Agreement between US Office of Surface Mining and EMNRD, Mining & Minerals Div. to regulate & control of surface coal mining & reclamation operations. (8pgs/sheets). 10/15/1998 7/1/1998 6/30/1999
55 4 Grant Agreement, No. GR903353, with the Office of Surface Mining Reclamation and Enforcement, U.S. Dept. of Interior. (Relates to regulation & control of surface coal mining & reclamation operations) (10pgs/sheets) 9/27/1999 7/1/1999 6/30/2000
56 0 Professional Services Agreement No. 95-521.01-0299 between the NMYCCC and U.S. Forest Service, Carson National Forest to establish a Youth Conservation Corps Project. (30pgs/sheets). 9/27/1995 6/14/1995 6/30/1996
57 0 Professional Services Agreement No. 95-521.01-0309 between the NMYCCC and Taos County Board of Commissioners to establish a Youth Conservation Corps Project. Term June 21, 1995 through June 30, 1996. 9/27/1995 6/21/1995 6/30/1996
58 0 Professional Services Agreement No. 95-521.01-0290 between the NMYCCC and Mora County to establish a Youth Conservation Corps Project. Term June 7, 1995 through June 30, 1996. 9/27/1995 6/21/1995 6/30/1996
59 0 Professional Services Agreement No. 95-521.01-0287 between the NMYCCC and Sandoval County and San Felipe Pueblo to establish a Youth Conservation Corps Project. Term June 6, 1995 through June 30, 1996. 9/27/1995 6/6/1995 6/30/1996
60 0 Professional Services Agreement No. 95-521.01-0212 between the NMYCCC and Sandoval County and the U.S. Forest Service, Jemez Ranger District to establish a Youth Conservation Corps Project. Term March 3, 1995 through June 30, 1996. 9/27/1995 3/8/1995 6/30/1996
61 0 Professional Services Agreement No. 95-521.01-0245 between the NMYCCC and City of Clovis to establish a Youth Conservation Corps Project. Term April 13, 1995 through June 30, 1996. 9/27/1995 4/13/1995 6/30/1996
62 0 Professional Services Agreement No. 95-521.01-0209 between the NMYCCC and City of Carlsbad to establish a Youth Conservation Corps Project. Term March 3, 1995 through June 30, 1996. 9/27/1995 3/6/1995 6/30/1996
63 0 Professional Services Agreement No. 95-521.01-0246 between the NMYCCC and Quay County to establish a Youth Conservation Corps Project. Term April 20, 1995 through June 30, 1996. 9/27/1995 4/20/1995 6/30/1996
64 0 Professional Services Agreement No. 95-521.01-0197 between the NMYCCC and U.S. Forest Service, Carson National Forest to establish a Youth Conservation Corps Project. Term February 21, 1995 through June 30, 1996. 9/27/1995 2/21/1995 6/30/1996
65 0 Professional Services Agreement No. 95-521.01-0196 between the NMYCCC and U.S. Forest Service, Carson National Forest to establish a Youth Conservation Corps Project. Term February 21, 1995 through June 30, 1996. 9/27/1995 2/21/1995 6/30/1996
66 0 Professional Services Agreement No. 95-521.01-0302 between the NMYCCC and City of Espanola to establish a Youth Conservation Corps Project. Term June 15 21, 1995 through June 30, 1996. 9/27/1995 6/15/1995 6/30/1996
67 0 Financial Assistance Award No. DE-FG46-95R689520, between the Energy Conservation and Management Division and U.S. Dept. of Energy for alternative fuels mechanics' training and certification program. Term: June 1, 1995 through December 31, 1996. 12/5/1995 5/25/1995 12/31/1996
68 0 Grant Agreement No. NP-996356-01-1, Amendment No.1, between ECMD, NM Economic Development Dept. and U.S. Environmental Protection Agency for Pollution Prevention incentives for states assistance. Term: October 1,1994 through October 1, 1996 12/5/1995 9/13/1994 10/1/1996
68 1 (NP-996356-01-4 - Amend. 06-NP-000) between US Environmental Protection Agency & EMNRD for the integrated pollution prevention program. (12pgs/10sheets). 7/12/1996 10/1/1994 10/1/1997
69 0 Grant Agreement No. DE-FG-46-95R689522, Amendment No. A001, between ECMD and DOE for updating building energy codes for New Mexico. Term: July 1, 1995 through June 30, 1997. 12/5/1995 7/31/1995 6/30/1997
70 0 Grant Agreement No. DE-FG-46-95R689527 between ECMD and DOE for NM weatherization peer exchange program. Term: October 1, 1995 through September 30, 1996. 12/5/1995 8/21/1995 9/30/1996
71 0 Grant Agreement No. DE-FG46-93R649302, Amendment No. A004 between ECMD and DOE for NM institutional conservation program. Term: July 1, 1993 through June 30, 1996. 12/5/1995 4/7/1995 6/30/1996
71 1 Grant Agreement No. DE-FG46-93R649302, Amendment No. A005 between ECMD and DOE for NM institutional conservation program. Term: July 1, 1993 through June 30, 1996. 12/5/1995 9/26/1995 6/30/1996
71 2 Grant Agreement No. DE-FG46-93R649304, Amendment No. A006 between ECMD and DOE for NM institutional conservation program. Term: July 1, 1993 through September 30, 1996. 12/5/1995 11/24/1995 9/30/1996
72 0 Joint Powers Agreement among the Energy, Minerals and Natural Resources Dept. and Dept. of Health, Dept. of Public Safety, Environment Dept., Highway and Transportation Dept. and Taxation and Revenue Dept. for Implementation 8/18/1992 5/21/1991 3/31/1992
72 1 Amendment 1 to Joint Powers Agreement among the Energy, Minerals and Natural Resources Dept. and Dept. of Health, Dept. of Public Safety, Environment Dept., Highway and Transportation Dept. and Taxation and Revenue Dept. 8/18/1992 1/1/1992 7/31/1992
72 2 Amendment 2 to Joint Powers Agreement among the Energy, Minerals and Natural Resources Dept. and Dept. of Health, Dept. of Public Safety, Environment Dept., Highway and Transportation Dept. and Taxation and Revenue Dept. 8/18/1992 6/23/1992 10/31/1992
73 0 Modification 1 to Assistance Award DE-FC04-90AL65416; Transport of Transuranic Wastes of the Waste Isolation Pilot Plant: State Concerns and Proposed Solutions. 8/18/1992 6/24/1991 9/30/1991
73 1 Modification 2 to Assistance Award DE-FC04-90AL65416; Transport of Transuranic Wastes of the Waste Isolation Pilot Plant: State Concerns and Proposed Solutions. 8/18/1992 9/30/1991 12/31/1991
73 2 Modification 3 to Assistance Award DE-FC04-90AL65416; Transport of Transuranic Wastes of the Waste Isolation Pilot Plant: State Concerns and Proposed Solutions. 8/18/1992 2/6/1992 12/31/1992
73 3 Modification 4 to Assistance Award DE-FC04-90AL65416; Transport of Transuranic Wastes of the Waste Isolation Pilot Plant: State Concerns and Proposed Solutions. 8/18/1992 4/13/1992 12/31/1992
73 4 Modification 5 to Assistance Award DE-FC04-90AL65416; Transport of Transuranic Wastes of the Waste Isolation Pilot Plant: State Concerns and Proposed Solutions. 8/18/1992 4/13/1992 12/31/1992
73 5 Modification 6 to Assistance Award DE-FC04-90AL65416; Transport of Transuranic Wastes of the Waste Isolation Pilot Plant: State Concerns and Proposed Solutions. 2/24/1993 1/7/1993 6/30/1993
74 0 odification 1: to NM State original "Cost Sharing Agreement with the Western Governor's Association (WGA). Modification extends Agreement through 9/30/91.Extension granted based prior extension by DOE of WGA's Cooperative Agreement (DE-FC04-90AL65416). 8/18/1992 8/30/1991 9/30/1991
74 1 Modification 2: NM State original agreement with the Western Governor's Association (WGA), extends the Agreement project completion date through 12/31/91. Extension granted based prior extension by DOE of WGA's Cooperative Agreement (DE-FC04-90AL65416). 8/18/1992 10/17/1991 12/31/1991
74 2 Modification 3: NM State original agreement with the Western Governor's Association (WGA), extends Agreement project completion date through 9/92. Extension granted based prior extension by DOE of WGA's Cooperative Agreement (DE-FC04-90AL65416). 8/18/1992 2/19/1992 9/1/1992
74 3 modifies the 3/21/1991 St. Work Plan and budget to acknowledge transfer of funds within the St. Agency's subcontract line item transferring $25,785 internally to "Discretionary Funds. 8/18/1992 2/21/1992 9/1/1992
74 4 odification 5: 7/3/1990 "WGA/ State of NM Agreement for Funding Assistance. This modification incorporates the 3/21/1991 revised St. Work Plan and budget which reallocates $60,700 of unexpended Year 1 funds. 8/18/1992 7/30/1992 9/1/1992
75 0 Modification to Cooperative Agreement between the State of NM and the Dept. of Energy, Waste Isolation Pilot Plant Project Enhancement of the State of NM's Emergency Response Capability, DE-FC04-88AL53813 A003. 6/10/1991 1/3/1991 9/30/1992
75 1 Modification to Cooperative Agreement between the State of NM and the Dept. of Energy, Waste Isolation Pilot Plant Project Enhancement of the State of NM's Emergency Response Capability, DE-FC04-88AL53813 M004. 6/10/1991 1/30/1991 9/30/1992
75 2 (DE-FC04-88AL53813 M005) Revision to Cooperative Agreement between the U.S. Dept. of Energy and the State of NM for budget period 7-27-88 through 9-30-92 for WIPP Project Enhancement of the State of NM's Emergency Response Capability. 8/18/1993 8/26/1991 9/30/1992
75 3 (DE-FC04-88AL53813 M006) Cooperative Agreement between the State of NM and the U.S. Dept. of Energy for the enhancement of the State of NM's Emergency Response Capability. 8/18/1992 11/14/1991 9/30/1992
75 4 (DE-FC04-88AL53813 M007) Cooperative Agreement between the State of NM and the U.S. Dept. of Energy for the enhancement of the State of NM's Emergency Response Capability. 8/18/1992 3/24/1992 9/30/1992
75 5 (DE-FC04-88AL53813 M008) Extension to Cooperative Agreement between the U.S. Dept. of Energy and the State of NM for Waste Isolation Pilot Plant Project Enhancement of the State of NM's Emergency Response Capability for budget period 7-27-88---12-30-92. 2/24/1993 9/24/1992 12/30/1992
75 6 (DE-FC04-88AL53813 M009) Extension to Cooperative Agreement between the U.S. Dept. of Energy and the State of NM for WIPP Project Enhancement of the State of NM's Emergency Response Capability for budget period 7-27-88 through 3-31-93. 2/24/1993 12/24/1992 3/31/1993
75 7 (DE-FC04-88AL53813 M010) Extension to Cooperative Agreement between the State of NM and the United States Dept. of Energy for the enhancement of Waste Isolation Pilot Plant Emergency Repsonse Capability. 2/24/1993 2/23/1993 9/30/1994
75 8 Revision to Cooperative Agreement No. DE-FC04-88AL53813, Amendments A013, A014 - between the State of NM and the United States Dept. of Energy for the enhancement of Waste Isolation Pilot Plant Emergency Response Capability. (60 pages/35sheets) 5/9/1995 2/28/1995 9/30/1996
75 9 Rev. to Cooperative Agreement No. DE-FC04-88AL53813, Amendments A019, M021, A022, A023, A024 - between the State of NM and the United States Dept. of Energy for the enhancement of WIPP Emergency Response Capability. (47pages/46sheets) 8/7/1997 7/28/1988 6/30/2002
75 10 (DE-FC04-88AL53813 - Amendment No. A026) Financial Assistance Award between the US Dept. Energy and NM Radioactive Waste Consultation Task Force for enhancement of the state's emergency response capability. Term: 07-01-98 - 06-30-2000. (62pgs/43sheets). 7/24/1998 7/1/1998 6/30/2000
76 0 Joint Powers Operating Plan between the U.S. Dept. of Interior; U.S. Fish and Wildlife Service, National Park Service, Bureau of Land Management, Bureau of Indian Affairs, U.S. Dept. of Agriculture-Forest Service and the NM State Forestry Division. 7/29/1992 5/1/1985 Upon written notice of withdrawal
77 0 Joint Powers Agreement among the Energy, Minerals and Natural Resources Dept. and the Dept. of Health, Environment Dept., Dept. of Public Safety and the Office of the State Fire Marshall for Enhancement of NM's WIPP Emergency Response Plan. 8/18/1992 8/26/1991 9/30/1992
78 0 U.S. Dept. of Interior, Bureau of Reclamation and SPRD Cooperative Agreement for Public Safety & Handicap Access Programs administered by EMNRD/SPRD, No. 4-FC-40-15830 (Modifications 001 through 007). Term: 04/04/94 through 09/30/98. (30pgs/sheets). 9/5/1995 4/4/1994 9/30/1998
79 0 (1448-00002-94-0849) United States Fish and Wildlife Service and SPRD Grant Agreement No. 1448-00002-94-0849 regarding the Middle Rio Grande Corridor. Term: September 26, 1994 through September 26, 1995. (10 pages/9 sheets). 9/5/1995 9/26/1994 11/9/1995
80 0 (NMAD602): NM Highway and Transportation Dept. and SPRD (State Park and Recreation Division) Grant Agreement, Project No.602, for Conchas State Park Airport runway repairs. Term: November 9, 1994 through November 9, 1995. (9 pages/sheets). 9/5/1995 11/9/1994 11/9/1995
81 0 Joint Powers Agreement between EMNRD, State Park & Recreation Div. and NM Corrections Dept. providing for use of available inmate labor in state parks and state-owned of state-leased recreation areas for deveopment and maintenance. (12 pgs/sheets). 9/5/1995 7/1/1995 6/30/1996
82 0 U.S. Dept. of Interior, National Park Service and SPRD Land & Water Conservation Fund Grant Project Nos. 35-001165 & 01166; 35-00170--01182. Term: 07/01/95 through 07/01-96. (48 pgs/sheets). 9/5/1995 1/10/1995 7/1/1996
83 0 U.S. Dept.of Interior, National Park Service, Land and Water Conservation Fund Project Agreement No. 35-001169, NM SCORP Planning Grant for Outdoor Recreation Plan (Statewide). Term: 07-01-95 through 12-31-96. (16 pages/sheets) 9/5/1995 7/1/1995 12/31/1996
83 1 U.S. Dept.of Interior, National Park Service, Land and Water Conservation Fund Project Agreement No. 35-001186, NM SCORP Planning Grant for Outdoor Recreation Plan (Statewide). (4pages/sheets) 8/6/2003 3/12/2002 12/31/2007
84 0 (DEFG48-95R665902 - Amend. M003 & DEFG48-93R649302 - Amend. M008) between DOE & ECMD for state energy conservation prog. & institutional conservation prog. Term: 07-01-95 - 07-31-96. (26pgs/sheets). 7/12/1996 7/1/1995 7/31/1996
85 0 (R3-95-3502) Grant Agreement between Forestry & Resources Conservation Div. & US Dept. of Agriculture for rural fire protection. Term: 10-01-95 - 09-30-96. (18pgs/sheets). 7/12/1996 2/28/1996 9/30/1996
85 1 (R3-97-3503) Grant Award between the U.S. Dept. of Agriculture - Forest Service - Southwest Region & EMNRD's Forestry Div. for the purpose of rural community fire protection. (7pgs/6sheets). 8/7/1997 10/1/1996 9/30/1997
85 2 (R3-98-3501) Grant between the US Dept. of Agriculture/Forest Service, Southwest Region & EMNRD, Forestry Div. for rural community fire protection. Term: 10-01-97 - 09-30-98. (19pgs/sheets). 5/8/1998 10/1/1997 9/30/1998
86 0 unissued   unissued unissued
87 0 (DE-AC36-83CHI0093 - ZAT6-15179-07) Subcontrat between Midwest Research Institute, Nat'l Renewable Energy Lab. Div. & EMNRD for large area wind resource assessment & candidate site screening. (14pgs/sheets). 7/12/1996 4/22/1996 4/22/1998
88 0 (96-521.01-185) Memorandum of Understanding between the Minnesota Dept. of Public Safety & EMNRD for the purpose of exchanging information regarding spent-fuel from the nation's civilian nuclear reactors. Term: May 1, 1996 -- ongoing. (4 pages/sheets). 7/12/1996 5/1/1996 Ongoing
89 0 Grant Award between the US Dept. of the Interior, Office of Surface Mining Reclamation & Enforcement & EMNRD for the Abandoned Mine Land Program (Relating to statewide abatement of abandoned mine hazards). (53pgs/52sheets). 11/5/1996 7/1/1995 6/30/1998
89 1 Joint Powers Agreement & Memo of Understanding between EMNRD and the US BLM to establish cooperative procedures to accomplish reclamation of abandoned mine sites on land administered by BLM to abate hazards to public health&safety). (6pgs/4sheets). 8/6/2003 9/16/1999 Ongoing
90 0 Grant Award between EMNRD, Oil Conservation Div., the Environment Dept. & the U.S. Environmental Protection Agency for the Underground Water Source Protection Program. Term: 07-01-96 - 06-30-97. (28pgs/sheets). 11/5/1996 7/1/1996 6/30/1997
91 0 (DE-FG07-971D13497) Financial Assistance Award between the U.S Dept. of Energy, Idaho Operations Office & EMNRD's Energy Cons. & Mgmnt Div. NM demo of alternative fuel, light, & heavy duty vehicles in state & municipal vehicle fleets. (27pgs/26 sheets). 8/7/1997 2/7/1997 2/6/2002
92 0 (97-521.06-183) Memo of Understanding/Joint Powers Agreement between the U.S. BLM, NM State Office, U.S. Forest Service - SW Region & the Mining & Minerals Div. Concerning surface management of locatable minerals on Federal lands in NM. (14pgs/sheets). 8/7/1997 6/17/1997 Ongoing/Upon written notice 60days prior
93 0 (97-521.01-186) Joint Powers Agreement between the U.S. Dept. of Energy, NM Dept. of Game and Fish, EMNRD, NM Office of Cultural Affairs & NM State Land Office for management of the WIPP withdrawal area. (32pgs/31sheets). 8/7/1997 6/26/1997 1 yr.decommission or 90 days written notice
94 0 (DE-FG48-97R802106) Grant Award between the U.S. Dept. of Energy, Denver Regional Support Office & EMNRD's Energy Conservation & Management Div. for the purpose of operating the NM State Energy Conservation Program. (33pgs/32sheets). 8/7/1997 7/1/1997 6/30/1998
94 1 (DE-FG48-97R802106 -- A006) Financial Assistance Award between the U.S. Dept. of Energy & EMNRD's Energy Conservation & Management Div. for the purpose of operating the NM State Energy Conservation Program. (7pgs/7sheets). 9/27/1999 7/1/1999 6/30/2000
95 0 (1448-20181-97-G906) Grant Agreement between the US Dept. of the Interior, Fish & Wildlife Service & EMNRD, Forestry Div. for fire prevention program for the Middle Rio Grande Bosque. Term: 02-28-97 - 01-01-99. (20pgs/sheets). 5/8/1998 2/28/1997 1/1/1999
96 0 (98-521.05-037) Joint Powers Agreement between the (BLM) Bureau of Land Management and EMNRD for the El Vado Dam Rio Chama Access. Term: 09-24-97- 12-31-2010 (11pgs/sheets). 5/8/1998 9/24/1997 12/31/2010
97 0 (R3-98-3502) Grant between the US Dept. of Agriculture/Forest Service, Southwest Region & EMNRD, Forestry Div. for the Economic Action Program--Rural Development. Term: 10-01-97 - 09-30-98. (21pgs/sheets). 5/8/1998 10/1/1997 9/30/1998
97 1 (85-6000565) Grant Award between the US Dept. of Agriculture/Forest Service & EMNRD, Forestry Div. for the Economic Action Program--Rural Development. (16pgs/sheets). 9/27/1999 3/1/1999 2/29/2000
98 0 (R3-95-3503) Grant Agreement between the US Dept. of Agriculture, Forest Service, Southwest Region & EMNRD, Forestry Div. for the Stewardship Incentive Program (SIP) as it relates to private land. Term: 10-01-97 - 09-30-98. (18pgs/sheets). 5/8/1998 10/1/1997 9/30/1998
99 0 (98-521.04-050) Joint Powers Agreement between the US Dept. of Agriculture, Forest Service, Southwest Region & EMNRD, Forest Div. for the use of inmate crews on public works projects. Term: 11-13-97- Ongoing, or upon 30 days written notice (14pgs/sheets). 5/8/1998 11/13/1997 Ongoing/upon 30 days written notice.
100 0 (1448-20181-98-G904) Grant Agreement between the US Dept. of Interior, Fish & Wildlife Service, Region 2, and EMNRD, Parks Div. for the Rio Grande Nature Center State Park permanent exhibits renovation. Term: 03-2-98 - 03-03-99. (31 pgs/sheets). 5/8/1998 3/2/1998 3/2/1999
100 1 (FWS 1448-20181-98-GR904) Grant Award between US Dept. of Interior, Fish & Wildlife Service & EMNRD, State Parks Div. to renovate exhibits at Rio Grande Nature Center. Term: 03-03-98 - 03-26-99. (11pgs/sheets). 10/15/1998 3/3/1998 3/26/1999
101 0 (98-521.04-106) Memo of Understanding for the purpose of Natural Disaster Protection between the US Dept. of Agri.; EMNRD; Vilges of Ruidoso, Ruidoso Downs; BLM; BIA, Mescalero Agcy; & Nat. Res. Conserv. Servcs. Term: 1-12-98 - 9-30-2002. (7pgs/sheets). 5/8/1998 1/12/1998 9/30/2002
102 0 (98-521.05-118) Joint Powers Agreement between the BLM and EMNRD for the improvement of the Mescalero Sands N.Dune Off-Highway Vehicle Recreational area & Haystack Mountain OHV area trail system. Term: 02-06-98 - 02-06-2023. (12pgs/sheets). 5/8/1998 2/6/1998 2/6/2023
103 0 (85-6000565) Grant Award between the US Dept. of Agriculture & EMNRD, Forestry Div. for the Economic Action Program Recovery Grant, for development of sustainable forestry practices & markets in Four Corners region. (17pgs/sheets). 9/27/1999 1/1/1999 6/30/2000
103 1 (03-DG-11031600-041) Financial Assistance Award between the USDA, Forestry Serv. & EMNRD, Forestry Div. for support of Sustainable Forest Partnership projects in the Four Corners region. (34pgs/sheets). 8/6/2003 10/1/2002 3/30/2005
103 2 (03-DG-11020000-040) Financial Assistance Award between the USDA, Forestry Div. & EMNRD, Forestry Div. for the Economic Action Program for ongoing support of development of sustainable forestry practices & markets in Four Corners region. (19pgs/sheets). 8/6/2003 4/14/2003 3/30/2005
104 0 (G-006223-98-2) Financial Assistance Award between the US Environmental Protection Agency & EMNRD, Oil Conservation Div. for the Underground Water Source Protection Program/Underground Injection Control. (17pgs/sheets). 9/27/1999 7/1/1999 6/30/2000
105 0 (DE-FG48-99R802406) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. for the purpose of promoting the Clean Cities Program. (9pgs/sheets). 9/27/1999 8/1/1999 7/31/2002
106 0 (DE-FG01-99EE35092) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. for the purpose of promoting the New Mexico Wind Power Development Program. (7pgs/sheets). 9/27/1999 7/9/1999 9/30/1999
107 0 (DE-FG48-99R802506) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. for the purpose of conversion of natural gas school buses. (6pgs/sheets). 9/27/1999 8/1/1999 7/30/2002
108 0 (DE-FG48-99R802606) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Mgmt Div. for the purpose of assisting community partnerships increase the energy efficiency of various buildings. (7pgs/sheets). 9/27/1999 8/1/1999 7/31/2001
109 0 (DE-FG48-99R802306) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div.for the purpose of promoting energy conservation activities & various aspects of the use of alternative fuels. (7pgs/sheets). 9/27/1999 8/1/1999 7/31/2002
110 0 Joint Powers Agreement Between the DOE, City of Carlsbad, NM, Eddy County, and NM EMNRD, relating to a Joint use alternate emergency operations center. 9 pages/6 sheets 8/6/2003 10/24/2000 Upon agreement of all parties.
111 0 Joint Powers Agreement Between EMNRD and Departments of Agriculture, Energy, and Interior for Interagency Wildland Fire Proctection. 35 pages/20 sheets 8/6/2003 7/10/2003 4/16/2008
112 0 Grant Agreement between EMNRD, Forestry Division & DOI, US Fish & Wildlife Service, Contracting & General Services, regarding rural fire assistance. (Original and amendment 1) Term: 09-14-01 - 08-26-07. (20pgs/sheets). 8/6/2003 9/14/2001 8/26/2007
113 0 Joint Powers Agreement Between EMNRD, Forestry Division and US Department of Agriculture, Forest Service Lincoln National Forest for Wildland Fire Support at the Lincoln Zone Dispatch. 35 pages/20 sheets 8/6/2003 3/26/2002 6/30/2006
114 0 Governmental Services Agreement: EMNRD, Forestry Division and Colorado State Forest Service, Colorado State University to conduct a free two-day marketing workshop aimed at forest products industry in Four-Corners Region by 12-30-03 . 13 pages/8 sheets 8/6/2003 6/10/2002 12/30/2003
115 0 Memorandum of Understanding: EMNRD, Oil Conservation Division and Colorado & New Mexico Bureau of Land Management offices regarding well spacing on Indian lands . 13 pages/8 sheets 8/6/2003 7/2/1999 7/2/2004
116 0 Joint Powers Agreement: EMNRD, State Parks Division and US Department of Agriculture Cibola National Forest for administration of funding for recreational trails (Sandia District; David Canyon Trail). 10 pages/6 sheets 8/6/2003 1/25/2001 9/30/2003
117 0 Governmental Services Agreement: EMNRD, State Parks Division and Sevilleta National Wildlife Refuge to construct a 1 1/4 mile nature trail. 10 pages/7 sheets 8/6/2003 4/11/2001 9/30/2003
118 0 Joint Powers Agreement: EMNRD, State Parks Div. & USDA, Carson National Forest, Questa Ranger District, Eagle Rock Lake Trail for construction of 500 feet of handicap accessible trail to connect existing piers & picnic facilities. 9 pages/6 sheets 8/6/2003 9/19/2000 9/30/2003
119 0 Joint Powers Agreement: EMNRD & USDA, Forest Service, Southwestern Region Gila National Forest Wilderness Ranger Dist., for renovation & maintenance of 32 miles of Gila River trail (Grapevine cmpgrnd/Forest Serv Rd 155/Turkey Crk) . 9 pages/6 sheets 8/6/2003 4/9/2001 9/30/2003
120 0 Conservation Agreement: EMNRD, NM St. Engineer, NM Game & Fish Dept., Texas Parks & Wildlife Dept., USDA, BLM & US Fish & Wildlife Serv.-for protection of Pecos pupfish within currently occupied & historical range in New Mexico & Texas. 9 pages/6 sheets 8/6/2003 3/18/2004 3/18/2004
121 0 Federal Financial Assistance Award: From USDA, Forest Service to EMNRD, for improvement of volunteer fire departments' wildland fire management & suppression, training & qualifications. (24pgs/sheets). 8/6/2003 4/15/2002 12/31/2003
121 1 Federal Financial Assistance Award: From USDA, Forest Service to EMNRD, for improvement of volunteer fire departments' wildland fire management & suppression, training & qualifications. (39pgs/39sheets). 8/6/2003 10/1/2002 9/30/2004
121 2 Federal Financial Assistance Award: From USDA, Forest Service to EMNRD, for improvement of volunteer fire departments' wildland fire management & suppression organization, fire prevention, equipment & training. (39pgs/39sheets). 8/6/2003 10/1/2002 9/30/2004
122 0 Memorandum of Understanding between EMNRD and the Midwest Regional Office of the National Park Service, regarding review process for the Urban Park and Recreation Recovery program and Recovery Action program. 3 pages/sheets 8/6/2003 3/27/2000 Upon written agreement of all parties.
123 0 Federal Financial Assistance: Between USDA/Forest Service and EMNRD for the use of Forest Legacy Program funds to retire development rights on private forest land in NM & prevent those lands from being converted to non-forest uses to protect 8/6/2003 10/1/2002 5/31/2004
123 1 Federal Financial Assistance: Between USDA/Forest Service & EMNRD to cover administrative expenses of the Forest Legacy Program.(21 pgs/sheets) 8/6/2003 10/1/2002 5/31/2004
124 0 Cooperative Agreement between the US Environmental Protection Agency & EMNRD, Oil Conservation Division to modify risk based data management system. (12pgs/sheets). 8/6/2003 1/1/2003 12/31/2003
125 0 Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. to fund wind speed monitoring to provide data for the purpose of encouraging wind power development in New Mexico. (24pgs/sheets). 8/6/2003 10/10/2001 4/1/2004
126 0 (DE-FG48-02R804106) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. for the purpose of funding a support project to establish a Geothermal Clearinghouse. (29pgs/sheets). 8/6/2003 10/10/2002 9/30/2004
127 0 (DE-FG48-02R803706) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. for the purpose of funding activities of the Clean Cities Program coordinator in Las Cruces, NM. (39pgs/27sheets). 8/6/2003 10/1/2002 9/30/2004
128 0 (DE-FG48-02R804006) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. for the purpose of funding an alternative fuels project for biodiesal fueling infrastructure development in NM. (42pgs/29sheets). 8/6/2003 9/1/2002 8/31/2004
129 0 (DE-FG48-99R802406) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Mgmnt Div. to partner with IAIA to develop detailed plan to implement Sustainable Energy Initiative (demo education & outreach). (37pgs/28sheets). 8/6/2003 9/1/2002 8/31/2004
130 0 (DE-FG48-02R803906) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. to fund an industrial technology project for the Industries of the Future Program in New Mexico. (39pgs/29sheets). 8/6/2003 10/1/2002 9/30/2004
131 0 (DE-FG48-02R820604) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. to fund a regional workshop relating to the national Energy Star Program to promote savings & efficiency. (15pgs/13sheets). 8/6/2003 10/1/2002 9/30/2003
132 0 (DE-FC48-02R820605) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. to fund the institution of a Biomass Energy Program in NM. (16pgs/13sheets). 8/6/2003 10/1/2002 9/30/2003
133 0 (DE-FC48-02R820606) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. to fund a renewable energies project with regard to Wind Energy in NM. (16pgs/12sheets). 8/6/2003 10/1/2002 9/30/2003
134 0 (DE-FC48-02R820607) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. to fund a CEO coalition's roundtable discussion on Sustainable Technology. (14pgs/13sheets). 8/6/2003 10/1/2002 9/30/2003
135 0 (DE-FC48-02R820608) Financial Assistance Award between the US Dept.of Energy & EMNRD, Energy Conservation & Management Div. to fund a workshop relating to Energy Smart Schools initiatives in partnership with Rebuild America/Rebuild NM. (14pgs/13sheets). 8/6/2003 10/1/2002 9/30/2003
136 0 (03-DG-11031600-036) Grant Assistance Award between the USDA & EMNRD, Energy Conservation & Management Div. to fund placement of a foundation to develop a viable market for low-grade biomass use for energy in NM public schools. (27pgs/sheets). 8/6/2003 7/1/2002 6/30/2005
137 0 (03-DG-11031600-004) Financial Assistance Award between the USDA, Forest Serv. & EMNRD, Forestry Div. to fund projects to reduce hazardous fuels in identified at risk communities. (20pgs/sheets). 8/6/2003 9/1/2002 12/31/2003
138 0 (03-DG-11031600-043) Financial Assistance Award between the USDA, Forest Serv. & EMNRD, Forestry Div. to fund the implementation of wildland/urban interface to reduce hazardous fuels & increase public safety in 10 communities. (27pgs/sheets) 8/6/2003 12/31/2003 12/31/2003
138 1 (03-DG-11031600-046) Financial Assistance Award between the USDA, Forest Serv. & EMNRD, Forestry Div. to fund the implementation of wildland/urban interface to reduce hazardous fuels & increase public safety in 9 communities. (23pgs/sheets) 8/6/2003 5/1/2003 12/31/2004

Environmental Improvement Agency    
1 0 Agreement Between the U.S. Atomic Energy Commission and the State of NM for Discontinuance of Certain Comm'n Regulatory Authority and Responsibility within the State Pursuant to Sec. 274 of the Atomic Energy Act of 1954, as Amended. (47 pages/46 sheets) 2/26/1976 4/3/1974 Unknown

Finance and Administration, Department of    
1 0 Appraisal Report of Cumbres Toltec Scenic Rail Road. 2/29/1980 8/24/1979 Unknown

Four Corners Regional Commission    
1 0 *Charter, By Laws and Resolutions of the Four Corners Regional Commission. 5/8/1972 Unknown Various

Governor, Office of the    
1 0 Contract No. V101 (2+E1612B) P-1340 Between the United States of America (Veterans Administration) and the State of NM (Governor's Approval Committee). 8/22/1972 7/1/1972 6/30/1973
2 0 Contract Between the State of NM and the Immigration & Naturalization Service (INS) for purposes of the Systematic Alien Verification for Entitlements (SAVE) Program. 5/19/1987 4/27/1987 Unknown
3 0 Joint Communique, State of NM/State of Chihuahua, Agreement on the Border Crossings at Santa Teresa/San Jeronimo and Sunland Park/Anapra. 6/25/1991 6/13/1991  
4 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Acoma approved by the U.S. Dept. of Interior. (67 pages/sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
5 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Isleta approved by the U.S. Dept. of Interior. (53pgs/52sheets) 9/24/1997 8/29/1997 Unknown
5 1 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Isleta approved by the U.S. Dept. of Interior. (Pages 48 through 61 not filed on 09-24-97 with the original document) (14pgs/sheets) 11/20/1997 8/29/1997 9 yrs. with option to renew
5 2 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Isleta approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
6 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Laguna approved by the U.S. Dept. of Interior. (67pgs/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
6 1 2007 Amendments to the 2001 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Laguna approved by the U.S. Dept. of Interior. (49pgs/sheets) 11/29/2007 10/15/2007 Year 2037
7 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Mescalero Apache Tribe approved by the U.S. Dept. of Interior. (67 pages/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
7 1 Indian Gaming Compact, Agreement between the State of NM & the Mescalero Apache Tribe approved by the U.S. Dept. of Interior. Supersedes all prior agreements with respect to this subject matter. (27 pages/sheets) 2/2/2005 7/22/2004 6/30/2015
8 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Pojoaque approved by the U.S. Dept. of Interior. (67 pages/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
8 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Pojoaque approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (31pgs/sheets) 10/5/2007 8/25/2005 6/30/2015
9 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Sandia approved by the U.S. Dept. of Interior. (67 pages/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
9 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Sandia approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
10 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of San Felipe approved by the U.S. Dept. of Interior. (67 pages/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
10 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of San Felipe approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
11 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Santa Clara approved by the U.S. Dept. of Interior. (67 pages/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
11 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Santa Clara approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
12 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Taos approved by the U.S. Dept. of Interior. (67 pages/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
12 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Taos approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2007
13 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Tesuque approved by the U.S. Dept. of Interior. (67 pages/66 sheets) 9/24/1997 8/29/1997 9 yrs. with option to renew
13 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Tesuque approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
14 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of San Juan approved by the U.S. Dept. of Interior. (66 pages/66 sheets) 10/31/1997 10/15/1997 9 yrs. with option to renew
15 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Jicarilla Apache Tribe approved by the U.S. Dept. of Interior. (66 pages/36 sheets) 11/20/1997 11/5/1997 9 yrs. with option to renew
16 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Nambe approved by the U.S. Dept. of Interior. (66 pages/36 sheets) 11/20/1997 11/5/1997 9 yrs. with option to renew
16 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Nambe approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
17 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Santa Ana approved by the U.S. Dept. of Interior. (66 pages/36 sheets) 11/20/1997 11/5/1997 9 yrs. with option to renew
17 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Santa Ana approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
18 0 Indian Gaming Compact, Revenue Agreement between the State of NM & the Pueblo of Picuris approved by the U.S. Dept. of Interior. (66 pages/36 sheets) 11/20/1997 11/5/1997 9 yrs. with option to renew
18 1 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Picuris approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037
19 0 Indian Gaming Compact, Agreement between the State of NM & the Navajo Nation approved by the U.S. Dept. of Interior. Supersedes all prior agreements with respect to this subject matter. (24 pages/sheets) 2/2/2005 1/2/2004 6/30/2015
20 0 Tribal State Class III Gaming Compact between the State of NM & the Pueblo of Okay Ohwingeh approved by the U.S. Dept. of Interior, Bureau of Indian Affairs. (49pgs/sheets) 10/5/2007 7/5/2007 6/30/2037

Health and Environment Department    
1 0 1982-83 Agreement Between the Secretary of Health and Human Services and the State of NM, acting through the Health and Environment Dept., to carry out the provisions of Section 1122 of the Social Security Act. 8/11/1982 7/1/1982 6/30/1983
1 1 1983-84 Agreement Between the Secretary of Health and Human Services and the State of NM to Carry Out the Provisions of Section 1122 of the Social Security Act. 11/7/1983 6/30/1984 7/1/1983
1 2 Extension of the 1983-84 Agreement Between the Secretary of Health and Human Services and the State of NM to Carry Out the Provisions of Section 1122 of the Social Security Act. 6/29/1984 8/31/1984 6/21/1984
1 3 Certification of the Extension of the 1983-84 Agreement Between the Secretary of Health and Human Services and the State of NM to Carry Out the Provisions of Section 1122 of the Social Security Act. 8/28/1984 11/30/1984 8/13/1984
1 4 Extension of the 1983-84 Agreement Between the Secretary of Health and Human Services and the State of NM to Carry Out the Provisions of Section 1122 of the Social Security Act. 11/30/1984 3/31/1985 11/9/1984
1 5 Agreement Between the Secretary of Health and Human Services and the State of NM to Carry Out the Provisions of Section 1122 of the Social Security Act. 3/27/1985 Until Superseded or Terminated 12/1/1984
1 6 Agreement Between the Secretary of Health and Human Services Dept. and the State of NM to Carry Out the Provisions of Section 1122 of the Social Security Act. 7/14/1986 Termt'n after 30 days written notice 7/1/1986
2 0 Designation Agreement Between the Secretary of Health and Human Services and the NM Health and Environment Dept. to perform the functions prescribed in Section 1523 of the Act and 42 CFR Part 123, Subpart B. 10/9/1984 6/30/1985 7/1/1984
3 0 Agreement Between the Secretary of Health and Human Services Dept. and the State of NM to Carry Out the Provisions of Sections 1864, 1874 and Related Provisions of the Social Security Act, as Amended. 3/25/1985 9/30/1986 3/21/1985
4 0 Designation Agreement Between the Dept. of Health and Human Services and the State of NM to Carry Out the Provisions of Section 1523 of the Act and 42 CFR Part 123, Subpart B. 10/25/1985 6/30/1986 7/1/1985

Highway Commission, State    
1 0 Agreement for Carrying Out National Policy Relative to Control of Outdoor Advertising in Areas Adjacent to the National System of Interstate and Defense Highways and the Federal-Aid Primary System. 10/12/1972 Unknown 11/18/1971

Human Rights Commission    
1 0 *EEOC Contract #150100057, 10-1-80 through 9-30-81 Relating to the Human Rights Act and Title VII of the Civil Rights Act of 1964. 6/30/1981 10/1/1980 9/30/1981
1 1 *Modification 1 of 10-1-80 EEOC Contract #150100057. 6/30/1981 1/12/1981 9/30/1981
1 2 *EEOC-2-5010-0057, 10-1-81 through 9-30-82 Relating to the Human Rights Act and Title VII of the Civil Rights Act of 1964. 11/24/1981 Unknown 9/30/1982
2 0 *NMHRC/EEOC Workshare Agreement, 10-1-80 Through 9-30-81. 6/30/1981 10/17/1980 9/30/1981
3 0 *HUD Contract #HA-6395, 12-2-80 through 12-2-81 Relating to Title VIII of the Civil Rights 1968. 6/30/1981 12/2/1980 12/2/1981
3 1 *Modification #1 to HUD Contract #HA-6395. 6/30/1981 1/21/1981 12/2/1981
4 0 *NMHRC/HUD Workshare Agreement. 6/30/1981 3/6/1981 Unknown
5 0 *HUD Contract #HA-10358, June 17, 1981 through June 17, 1982. 6/30/1981 6/17/1981 6/17/1982
6 0 *Cooperative Agreement No. HA-10697. 11/24/1981 10/30/1981 12/2/1982
7 0 *Cooperative Agreement No. HA-10378. 11/24/1981 10/27/1981 10/27/1981

Human Services Department    
1 0 *Revised Uniform Reciprocal Enforcement of Support Act. 3/7/1980 Unknown Laws of 1969
2 0 Interstate Compact on Placement of Children. 7/31/1980 Unknown Laws of 1977
2 1 *Amendment to Interstate Compact on the Placement of Children, Filed July 31, 1980. 6/29/1981 5/1/1973 Unknown
3 0 State Plan for Title IV.A of the Social Security Act: Financial Assistance Aid to Families with dependent Children, State NM, Dept. of Health, Education and Welfare, Social and Rehabilitation Services, Assistance Payments Administration 1976. 8/3/1981 12/30/1976 Unknown
4 0 *Agreement for Services to United States Nationals Returned from Foreign Countries Because of Mental Illness. Pursuant to the Authority Contained in 24 U.S.C.A. Section 321 eq seq. - The United States Government and NM Dept. of Human Services. 8/5/1981 9/26/1980 Unknown
5 0 *Agreement for Assistance to United States Citizens and Their Dependants Returned from Foreign Countries for Certain Reasons. Pursuant to the Authority Contained in Section 1113 of the Social Security Act. 8/5/1981 9/26/1980 Unknown
6 0 *NM State Plan for the Administration of the Refugee Resettlement Program - The United States Dept. of Health and Human Services, Office of Refugee Resettlement and the NM Dept. of Human Services. 8/5/1981 10/1/1980 Unknown
7 0 Memorandum of Understanding Between the State of NM and the Social Security Administration - Agreement to Reimplement Automated Data Exchange Regarding Assignment of Social Security Numbers. 8/7/1981 8/29/1977 Unknown
8 0 *Administration of Food Stamp and Food Distribution Program - Pueblo of Isleta and HSD, State of NM. 8/25/1981 2/12/1980 Unknown
9 0 *Administration of Food Stamp and Food distribution Program - Pueblo of Jemez and HSD, State of NM. 8/25/1981 1/29/1981 Unknown
10 0 *Administration of Food Stamp and Food Distribution Program - Pueblo De San Felipe and HSD, State of NM. 8/25/1981 5/7/1981 Unknown
11 0 *Administration of Food Stamp and Food Distribution Program - Pueblo of Zia and HSD, State of NM. 8/25/1981 1/29/1980 Unknown
12 0 *Administration of Food Stamp and Food Distribution Programs - Pueblo De Cochiti and HSD, State of NM. 8/25/1981 10/30/1980 Unknown
13 0 *Administration of Food Stamp and Food Distribution Programs - Pueblo of Sandia and HSD, State of NM. 8/25/1981 1/31/1980 Unknown
14 0 *Administration of Food Stamp and Food Distribution Programs - Pueblo of Picuris and HSD, State of NM. 8/25/1981 5/15/1980 Unknown
15 0 *Agreement Between the Secretary of Health and Human Services and the State of NM - Agreement to Jointly Process Applications for Food Stamps. 8/25/1981 8/1/1980 9/30/1980
16 0 *Supplementary Medical Insurance Benefits (Agreement with State Pursuant to Section 1843) Agreement Between the Secretary of Health, Education, and Welfare and the State of NM (To Carry out the Provisions of Section 1843 of the Social Security Act). 8/25/1981 10/30/1969 30 days written notice
17 0 *Memorandum of Understanding - Information Exchange Relating to Supplemental Security Income Recipients - Secretary of D.H.E.W. and State of NM. 8/25/1981 1/16/1980 30 days written notice
18 0 *Reciprocal Enforcement of Child Support Maintenance Orders - Province of British Columbia and State of NM. 8/25/1981 12/13/1971 Unknown
19 0 *The Reciprocal Enforcement of Maintenance Orders Act, 1970 (Ontario) and the Uniform Reciprocal Enforcement of Support Act (U.S.A.) - Reciprocal Enforcement of Child Support Maintenance - Province of Ontario and the State of NM. 8/25/1981 5/23/1905 Unknown
20 0 *Reciprocal Enforcement of Maintenance Orders Between the Province of Manitoba and the State of NM. 8/25/1981 4/17/1979 Unknown
21 0 Agreement Between NM Human Services Dept. and Arizona Dept. of Economic Security to identify Food Stamp Program recipients who may be participating simultaneously in both jurisdictions. 1/5/1984 12/19/1983 Unknown
22 0 *Supplemental Security Income for the Aged, Blind, and Disabled (Agreement with the State Pursuant to Section 1618 of the Social Security Act) Agreement Between the Secretary of Health, Education, and Welfare and the State of NM. 8/7/1981 Unknown 8/29/1977
23 0 State Plan Child Support Enforcement Program (Title IV-D). 8/7/1981 Unknown 7/1/1975
24 0 *Reciprocal Enforcement of Maintenance Orders Between the United Kingdom and the State of NM. 8/25/1981 Unknown 1/1/1980
25 0 *Administration of Food Stamp and Food Distribution Program - Eight Northern Indian Pueblos Council. 8/25/1981 Unknown 5/1/1981

Interstate Stream Commission, New Mexico    
1 0 Animas-La Plata Project Compact *Between the State of NM and the State of Colorado (laws of 1969, Chapter 57, House Bill 57). 5/5/1972 3/19/1969 Unknown

Jemez Springs, Village of    
1 0 *Cooperative Agreement Between the Village of Jemez Springs and the Forest Service, United States Dept. of Agriculture, Region 3, Santa Fe National Forest. 2/13/1980 10/9/1979 Unknown

Livestock Board, New Mexico    
1 0 Memorandum of Understanding and Cooperative Agreement Between NM Livestock Board and NM Dept. of Agriculture NM State University. 4/24/1978 3/31/1978 Unknown

Middle Rio Grande Conservancy District    
1 0 Contract Between United States and the Middle Rio Grande Conservancy District for Rehabilitation and Construction of Project Works, and Repayment of Reimbursable Construction Costs Thereof. Contract No. 178r-423. 2/17/1977 9/24/1951 Unknown
1 1 Amendatory Contract Between United States and the Middle Rio Grande Conservancy District Contract No. 178r-423 Dated September 24, 1951. 2/17/1977 6/19/1953 Unknown
1 2 Amendatory Contract Between United States and the Middle Rio Grande Conservancy District Covering Operation and Maintenance of Project Works in Modification of the Provisions of Contract Dated September 24, 1951. Contract No. 178r-423, Amendment No. 2. 2/17/1977 1/4/1955 Unknown
1 3 Amendatory Contract Between United States and the Middle Rio Grande Conservancy District Covering Operation and Maintenance of Project Works. Contract No. 178r-423, Amendment No. 3. 2/17/1977 5/22/1956 Unknown
1 4 Amendatory Contract Between United States of America, (Dept. of the Interior, Bureau of Reclamation) and the Middle Rio Grande Conservancy District, NM *For a Supplemental Irrigiation Water Supply (San Juan-Chama Project NM). 2/17/1977 6/25/1963 Unknown
1 5 Supplemental Contract Providing for the Deferment of Construction Charges Payable in Calendar Year 1970. Contract No. 178r-423, Supplement No. 1. 2/17/1977 1/16/1970 Unknown
1 6 *Letter from the United States of the Interior, Bureau of Reclamation to the Middle Rio Grande Conservancy District Relative to Contract No. 178r-423, Dated September 24, 1951. 2/17/1977 7/29/1974 Unknown
2 0 Agreement Between the United States and the Middle Rio Grande Conservancy District Providing for a Revised Assessment and Collection Procedure. Contract No. 14-06-500-296. 2/17/1977 7/1/1957 Unknown
3 0 Contract Between United States and Middle Rio Grande Conservancy District for Interim Operation and Maintenance. Contract No. RC051953, 14-06-500-31 (Reference to Contract No. 1784-423 Dated September 14, 1951). 2/17/1977 10/1/1952 Unknown
4 0 Agreement by and Between the United States of America, Acting by the Secretary of the Interior, and the Middle Rio Grande Conservancy District Political Subdivision of the State of NM. 2/17/1977 5/15/1968 Unknown
5 0 *An Agreement Between the United States of America and the Middle Rio Grande Conservancy District Providing for the Use by the United States of Certain Irrigation and Drainage Works of the Middle Rio Grande Conservancy District. 2/17/1977 4/19/1940 Unknown
6 0 *An Agreement Between the United States of America and the Middle Rio Grande Conservancy District Providing for the Use by the United States of Certain Irrigation and Drainage Works of the Middle Rio Grande Conservancy District. 2/17/1977 4/19/1940 6/30/1941
7 0 Memorandum of Agreement Modifying Plans for the Construction of the Turrieta and Majada Drains. 2/17/1977 10/15/1934 Unknown
8 0 Agreement by and Between the United States of America, Acting by the Secretary of the Interior, and the Middle Rio Grande Conservancy District, Providing for Conservation, Irrigation, Drainage, and Flood Control for the Pueblo Indian Lands. 2/17/1977 12/14/2028 Unknown
9 0 Agreement for Joint Use of Building by the Bureau of Reclamation, Bureau of Land Management and the Middle Rio Grande Conservancy District. Contract 14-11-008-654. 2/17/1977 9/30/1958 Unknown
10 0 Contract and Grant of Easement *Between the United States of America, Bureau of Land Management and the Middle Rio Grande Conservancy District (Concerning Phreatophyte Studies). 2/17/1977 5/9/1961 5/9/1981
11 0 Agreement *Between the U.S. Energy Research and Development Administration,Los Alamos Area Office, Los Alamos, NM (ERDA) and the Middle Rio Grande Conservancy District, Concerning El Vado Dam and Reservoir. 2/17/1977 12/21/1976 Unknown
11 1 Supplemental Agreement *Between U.S. Dept. of Energy, Los Alamos Area Office, Los Alamos, NM, and the Middle Rio Grande Conservancy District. Contract No. EY-77-C-32-3862, Modification No. M00, dated December 21, 1976. 2/28/1979 12/22/1977 Unknown
11 2 Supplemental Agreement *Between Dept. of Energy, Los Alamos Area Office (DOE) and the Middle Rio Grande Conservancy District. Modification No. M002 Supplemental Agreement to Contract No. EY-77-C-32-3862, Redesignated No. DE-AC32-77DP03862. 5/5/1980 1/31/1980 Unknown
12 0 Cooperative Agreement Between the United States Dept. of the Interior, Bureau of Reclamation and the Middle Rio Grande Conservancy District of the State of NM, Document No. 7-07-50-X0878, relating to cooperative soil and moisture conservation. 2/17/1977 11/18/1976 9/30/1977
13 0 License and Cooperative Agreement Among U.S. Bureau of Reclamation, U.S. Bureau of Sport Fisheries & Wildlife and the Middle Rio Grande Conservancy District (Concerning the Sevilleta National Wildlife Refugee). 2/17/1977 3/1/1974 Unknown
14 0 Agreement *Between the Pueblo of Sandia and the Middle Rio Grande Conservancy District (Concerning Sandia Lateral No.2). 2/17/1977 3/28/1969 Unknown
15 0 United States Dept. of Interior, Bureau of Reclamation, Middle Rio Grande Project. Agreement for Administration of Recreational Facilities El Vado Reservior Area, Contract No. 14-06-500-586. 2/17/1977 7/12/1961 Unknown
16 0 Agreement Between the Secretary of the Interior and the Middle Rio Grande Conservancy District, NM, (*Concerning the Lands of the Albuquerque Indian School). 2/17/1977 10/20/1939 Unknown
17 0 *Letter, from the United States Dept. of Interior, Bureau of Reclamation to the Middle Rio Grande Conservancy District Relative to Contract No. 178r-423, Dated September 24, 1951, and Other Amendments. (Concerning the San Acacia Diversion Dam.) 2/28/1977 1/28/1977 Unknown
18 0 Grant of Easement *From the Middle Rio Grande Conservancy District to the United States of America for the Purpose of Constructing, Operating and Maintaining, with the Right of Free Ingress and Egress, a Drain Connection to the San Francisco River. 2/13/1979 6/16/1977 Unknown
19 0 *Letter of Concurrence Between the United States Dept. of Interior, Fish and Wildlife Service and the Middle Rio Grande Conservancy District (Relative to Control of Rodents). 5/5/1980 3/15/1980 12/1/1980
20 0 *Letter from the United State of the Interior, Bureau of Reclamation to the Middle Rio grande Conservancy District Relative to Contract No. 178r-423, Dated September 24, 1951. 2/17/1977 Unknown 7/29/1974
21 0 Agreement Between Middle Rio Grande Conservancy District and United States Biological Survey, Providing for Exchange of Certain Construction Works by the Parties Hereto, Providing for in the Agreement Between Said Parties Dated April 19, 1940. 2/17/1977 Unknown 10/1/1940

Military Affairs, Department    
1 0 *Contract Between the United States of America and the State of NM (Dept. of Military Affairs, the Adjutant General) Pertaining to the Army National Guard Service Contract for Maintenance, Repair and Operation of National Guard Facilities. 9/8/1972 7/1/1972 6/30/1973
2 0 *Contract Between the United States of America and the NM Dept. of Military Affairs, Pertaining to the Army National Guard Training Site Contract to Provide Services for Operating and Maintaining State Controlled Training Site Facilties. 9/8/1972 7/1/1972 6/30/1973
3 0 *Agreement Between the United States of America and the State of NM (Dept. of Military Affairs) Pertaining to the Air National Guard Operations and Maintenance Agreement No. DAHA 29-73-C-0003 (Kirtland Air Force Base, Albuquerque, NM) 9/8/1972 7/1/1972 6/30/1973
4 0 *Agreement Between the United States of America and the NM Dept. of Military Affairs. Pertaining to the Air National Guard Operations and Maintenance Agreement No. DAHA 29-73-C-0014 (Holloman Air Force Base and Kirtland Air Base). 9/8/1972 6/30/1973 7/1/1972

Peanut Commission    
1 0 Memorandum of Understanding and Cooperative Agreement Between NM Peanut Commission and NM Dept. of Agriculture NM State University. 4/24/1978 3/27/1978 Unknown

Pharmacy, Board of    
1 0 Memorandum of Understanding Between the State of NM and Bureau of Narcotics and Dangerous Drugs, Dept. of Justice, for Participation in the BNDD-State Drug Abuse Control Program. 5/2/1972 Unknown 5/18/1970

Radioactive Waste Consultation Task Force, NM    
1 0 1981 Stipulated Agreement: This agreement, executed among the State of NM, the U.S. Dept. of Energy (DOE), and the U.S. Interior Dept., was filed with the U.S. District Court for the District of NM on July 1, 1981. 6/10/1991 7/1/1981 2/1/1982
1 1 1981 Agreement for Consultation and Cooperation. This is an appendix to the 1981 Stipulated Agreement regarding WIPP. 6/10/1991 7/1/1981 Unknown
1 2 981 Working Agreement for Consultation and Cooperation: An appendix to the 1981 Consultation and Cooperation Agreement and is the "Working Agreement. 6/10/1991 7/1/1981 Unknown
1 3 1982 Supplemental Stipulated Agreement Resolving Certain State Off-Site Concerns Over WIPP: This agreement was executed between the State of NM and the DOE on December 28, 1982, pursuant to the provisions of the 1981 Stipulated Agreement. 6/10/1991 12/27/1982 Unknown
1 4 983 Revision to the Working Agreement for Consultation and Cooperation: This first revision ot the "Working Agreement was executed on March 22, 1983. 6/10/1991 4/8/1983 Unknown
1 5 984 Modification of the Consultation and Cooperation Agreement: This first modification to the "C & C Agreement was executed between the State and the DOE on November 30, 1984. 6/10/1991 11/30/1984 Unknown
1 6 987 Amendment to the Supplemental Stipulated Agreement Resolving Certain State Off-Site Concerns Over WIPP: This first amendment to the "Supplemental Stipulated Agreement was executed between the State and DOE on August 4, 1987. 6/10/1991 8/4/1987 Unknown
1 7 odification of the Consultation and Cooperation Agreement: This second modification to the "C & C Agreement was executed between the State and the DOE on August 4, 1987. 6/10/1991 8/4/1987 Unknown
1 8 evision to the Working Agreement for Consultation and Cooperation: This third revision to the "Working Agreement was executed on March 22, 1988. 6/10/1991 Unknown Unknown
1 9 1988 Cooperative Agreement [#DE-FC04-88AL53813] between the State of NM and the U.S. Dept. of Energy (DOE): This agreement, effective July 26, 1988. 6/10/1991 7/26/1988 7/26/1990
1 10 Cooperative Agreement (#DTFH61-89-X-00073) between the Western Governor's Association (WGA) and the U.S. Dept. of Transportation (DOT): This agreement, effective April 6, 1989. 6/10/1991 4/6/1989 Unknown
1 11 1990 Cooperative Agreement [#DE-FC04-90AL65416] between the Western Governors' Association and the U.S. Dept. of Energy: This agreement, effective July 1, 1990. 6/10/1991 7/3/1990 6/30/1991

Railroad Authority, New Mexico    
1 0 Cumbres and Toltec Scenic Railroad Compact Between the State of Colorado and the State of NM. 1/24/1975 12/11/1974 Unknown

Reciprocity Commission, New Mexico    
1 0 Supplemental Vehicle Registration Proration and Reciprocity Agreement *Between the State of NM and the State of Colorado. 12/16/1976 9/1/1960 Unknown
2 0 Supplemental Reciprocity Agreement Between the State of NM and the State of Kansas. 12/16/1976 1/21/1976 Unknown
3 0 Reciprocal and Proration Agreement Between the State of Arkansas and the State of NM. 12/16/1976 2/23/1968 Unknown
4 0 Reciprocal and Proration Agreement Between the State of NM and the State of Florida. 12/16/1976 1/1/1974 Unknown
5 0 Commercial Motor Vehicle Registration Agreement Between the States of NM and Indiana. 12/16/1976 5/1/1968 Unknown
6 0 Reciprocal and Proration Agreement Between the States of NM and Kentucky. 12/16/1976 1/1/1973 Unknown
7 0 Reciprocal and Proration Agreement Between the States of NM and Mississippi. 12/16/1976 1/28/1976 Unknown
8 0 Reciprocal and Proration Agreement Between the State of Oklahoma and the State of NM. 12/16/1976 2/29/1956 Unknown
9 0 Registration Reciprocity Agreement Between the States of Tennessee and NM. 12/16/1976 1/1/1976 Unknown
10 0 Registration Reciprocity Agreement Between the States of Texas and NM. 12/16/1976 1/1/1973 Unknown
11 0 Reciprocity Agreement Between the States of NM and Wisconsin. 12/16/1976 1/1/1973 Unknown
12 0 Reciprocal and Proration Agreement Between the States of NM and Georgia. 5/17/1977 1/1/1977 Unknown
13 0 Registration Reciprocity Agreement Between the States of Louisiana and NM. 5/17/1977 5/13/1977 Unknown
14 0 Reciprocity Agreement Between the States of NM and North Carolina. 2/18/1980 1/1/1980 Unknown
15 0 Reciprocal and Proration Agreement Between the States of NM and Alabama. 2/18/1980 11/30/1979 Unknown

Taxation and Revenue Department    
1 0 GENERAL ORDER 68-1, *Acknowledgement Of Cooperative Agreement Between The NM Motor Transportation Dept. And The Federal Highway Administrator. 4/26/1968 Unknown 4/11/1968
2 0 *Agreement Between The State Of NM And The State of California Pertaining To The Procedural Points Relating To The Exchange Of Taxpayer Information. 4/17/1970 3/25/1970 Unknown
3 0 *Agreement Between The State Of NM And The State Of Utah Pertaining To The Procedural Points Relating To The Exchange Of Taxpayer Information. 5/11/1970 4/28/1970 Unknown
4 0 *Agreement Between The State Of NM And The United States Internal Revenue Service, U.S. Dept. Of The Treasury On Coordination Of Tax Administration. 10/9/1970 8/7/1970 Unknown
5 0 *Agreement Between The State Of NM And The State Of Oregon Pertaining To The Procedural Points Relating To The Exchange Of Taxpayer Information. 1/14/1971 11/25/1970 Unknown
6 0 *Agreement Between the State of NM and the State of Arizona Pertaining to Procedural Points Relating to the Exchange of Taxpayer Information. 11/21/1973 11/7/1973 Unknown
7 0 NM MTD Interstate Commercial Motor Vehicle Registration Policy. 12/16/1976 Unknown Unknown
8 0 Dealer Plate Reciprocal Agreement *Between the State of NM and the State of Arizona. 12/16/1976 Unknown 12/18/1970
9 0 Dealer Plate Reciprocal Agreement *Between the State of NM and the State of Oregon. 12/16/1976 1/27/1976 Unknown
10 0 Uniform Vehicle Registration Proration and Reciprocity Agreement. 12/16/1976 Unknown 6/1/1974
11 0 The Vehicle Equipment Safety Compact. 2/19/1980 Unknown Unknown
12 0 Drivers License Compact. 2/19/1980 Unknown Unknown

Transportation, Department of    
1 0 Agreement between NM Dept. of Transportation (NMDOT) and El Paso Metropolitan Planning Organization (MPO) "for the development of transportation plans and programs by way of a reimubursement program to be administered by each state." (Contract No. MOO527). 12/8/2010 11/28/2005 12/31/2010
1 1 Work Authorization between NM Dept. of Transportation (NMDOT) and El Paso Metropolitan Planning Organization (MPO) "for FY 2009-2010 Expenditures." (Contract No. MOO527). 12/8/2010 6/29/2009 12/31/2010
2 0 Agreement between NM Dept. of Transportation (NMDOT) and the County of El Paso, Texas to provide affordable public transportation between El Paso County, Texas and Dona Ana County, New Mexico. (Contract No. MO1020). 12/8/2010 9/30/2010 8/31/2011

 

 
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SUBDIVISION REGULATIONS LISTED BY COUNTY
(filed with the State Records Center and Archives as of August 25, 2014)
County
Filing Date
Comments
Status
Current = C
Historical = H
Bernalillo
2/15/1974
An Ordinance Providing Regulations Governing The Subdivision Of Land Within The Jurisdiction Of The County Of Bernalillo, N.M. 70pgs/sheets .
C
Bernalillo
8/1/1974
County Commission Ordinance No. 263 adopted June 18, 1974; amending Articles II and III of Subdivision Ordinance 241. 14pgs./sheets.
C
Bernalillo
2/20/1976
County Commission Ordinance No. 263 (Corrected). (This copy corrects a typographical error in the document filed 08-01-74. 8pgs./sheets
C
Bernalillo
10/5/1977
County Commission Ordinance No. 31-77. Amending Article VI Of The Bernalillo County Subdivision Ordinance No. 24, adopted June 21, 1977. 4pgs.
C
Bernalillo
6/9/1986
Resolution adopted 01-10-67 as Exhibit "A" remain in effect and all previous resolutions revoked by the Board of the Middle Rio Grande Conservancy District. 3pgs.
C
Bernalillo
7/30/2014
Bernalillo County Ordinance No 2005-7 adopted June 28, 2005, enacted provisions designated as a new Ch. 74 to read as herein set out. See also the Code Comparative Table. 73 pages.
C
Catron
11/2/1973
The Land Subdivision Regulations of Catron County, New Mexico. (Filed with Catron County, in Boo k No. 004-73, 10-29-73) - 52 sheets/pages.
H
Catron
5/31/1988
Amended, Land Subdivision Regulations, Catron County, New Mexico. - 52 sheets/pages.
H
Catron
6/4/1997
Catron County Subdivision Regulations. (Filed by the County Clerk 06-02-97). Adopted by Ordinance Number 001-97. 254 pages/153 sheets.
H
Catron
4/17/1998
Catron County Subdivision Regulations. (Filed by the County Clerk 04-09-98). Adopted by Ordinance Number 001-98. 254 pages/126 sheets. Transmittal letter, 1 page/sheet.
C
Chaves
9/26/1973
Chaves County Subdivision Regulations. Promulgated by the Board of County Commissioners of Chaves County by Resolution No. 4 09-10-73. (Filed by County Clerk 09-11-73 and recorded in Book L) - 65 sheets /127 pages.
H
Chaves
4/15/1976
Resolution No. 17, amending portions of the Chaves County Subdivision Regulations as promulgated by the Board of County Commissioners of Chaves County by Resolution No. 4 on the 09-10-73. - 8 sheets/pages.
H
Chaves
11/21/1977
Resolution No. 66-8, amending portions of the Chaves County Subdivision Regulations as promulgated by the Board of County Commissioners of Chaves County by Resolution No. 4 on the 09-10-73. - 3 sheets/pages.
H
Chaves
7/28/1981
Chaves County New Mexico Zoning Ordinance. (Filed by County Clerk 07-09-81 and recorded in Book 1, page 325). - 29 sheets/39 pages.
H
Chaves
7/28/1981
Chaves County Subdivision Regulations, as amended by Resolution R 70-1 on 08-10-81. (Filed by County Clerk 09-11-73 and recorded in Book L) - 60 sheets/116 pages.
H
Chaves
5/24/1983
Resolution No. 8, amending the procedure for tabled cases to be followed . . . , February 17, 1983. (Filed by County Clerk 02-23-83 and recorded in Book 237, page 358). - 1 sheet/1page.
H
Chaves
5/24/1983
Resolution No. R-82-7, of the Roswell-Chaves County Zoning Authority Setting Forth The Fees That Shall Apply To The Extraterritorial Zoning Ordinance, 12-28-82. (Filed by County Clerk 12-29-82 and recorded in Book 234, page 79). - 1 sheet/1 page.
H
Chaves
5/24/1983
Resolution No. R-82-6, amending portions of the Roswell-Chaves County Extraterritorial Zoning Ordinance . . . 06-10-80. (Filed by County Clerk 12-29-82 and recorded in Book 234, page 80). - 1 sheet/1 page.
H
Chaves
5/24/1983
Resolution No. R-82-5, amending portions of the Roswell-/chaves County Extraterritorial Zoning Ordinance . . . 06-10-80. (Filed by County Clerk 09-27-82). - 1 sheet/1 page.
H
Chaves
5/26/1983
Resolution No. R-83-9, a resolution amending portions of the Chaves County NM Zoning Ordinance . . . 06-29-81.
H
Chaves
5/26/1983
Resolution No. R-83-10, a resolution amending that portion of the Chaves County NM Zoning Ordinance regarding Appendix I (A) "Fee Schedule".
H
Chaves
3/11/1997
Chaves County Subdivision Ordinance. Ordinance No. 51. (Filed by the County Clerk 02-27-97). 107 pages/60 sheets. Related documentation, 1 page/sheet.
C
Chaves
9/25/2000
Resolution ETZ 2000-1. The Roswell-Chaves County Extraterritorial Zoning Ordinance, Revised Edition No. 11 to Ordinance No. 80-1, incorporates the latest amendments. (Filed by County Clerk 08-23-2000 and recorded in Book 395, pg. 1308).(48sheets/96pgs.)
C
Cibola
2/4/1982
Land Subdivision Regulations Of Cibola County, NM. (Filed with County Clerk 01-15-82) - 36 pages.
H
Cibola
3/23/1982
Land Subdivision Regulations Of Cibola County, NM. Adopted by County Ordinance 82-1. (Filed with County Clerk 03-18-82) - 40 pages.
H
Cibola
10/7/1999
Cibola County Subdivision Regulations, adopted by Ordinance 97-2. (Filed with County Clerk 08-20-97; Book 6 Pgs. 6699--6785) - 87 pages/sheets.
C
Colfax
9/24/1973
Subdivision Regulations Of Colfax County, NM. Adopted by County Resolution No. 1. (Filed with County Clerk 09-20-73) - 44 pages.
H
Colfax
6/15/1983
Amendment To Subdivision Regulations Of Colfax County, NM. Adopted by County Resolution No. 11 June 17, 1975. - 1 page.
H
Colfax
6/16/1997
Colfax County Ordinance No. 1997-6 Regulating The Subdivision of Land. (Filed by the County Clerk 05-20-97). 80 pages/sheets. Related documentation, 1 page/sheet.
C
Colfax
8/16/1999
An Ordinance Amending the Colfax County Subdivision Regulations Adopted In Ordinance 1997-6. (This Ordinance No. 1999-1, filed by the County Clerk 08-03-99). 51 pages/50 sheets. Related documentation, 1 page/sheet.
C
Colfax
1/16/2014
Colfax County, New Mexico - Subdivision Ordinance 2013-01 - Amending Ordinance 1999-1. 12 pages. 1 transmittal letter.
C
Curry
9/18/1973
Subdivision Regulations Of Curry County, NM. Adopted by Resolution No. 73-1. (Filed with County Clerk 09-04-73) - 53 pages.
H
Curry
6/10/1986
Amendment To Subdivision Regulations Of Curry County, NM. Adopted by Resolution No. 86-6. (Filed with County Clerk 05-15-86) - 5 pages.
H
Curry
8/22/1986
Amendment To Subdivision Regulations Of Curry County, NM. Adopted by Resolution No. 86-14. (Filed with County Clerk 08-19-86) - 2 pages.
H
Curry
7/7/1997
Curry County Subdivision Regulations. Adopted by Ordinance #97-3 on July 1, 1997. Filed with County Clerk 07-01-97. 77 pages.
H
Curry
5/4/1999
Attachment 3 to Curry County Subdivision Regulations, which addresses Terrain Management, Resolution No. 98-21, filed with County Clerk 07-07-98. 6 pages/sheets.
C
Curry
5/4/1999
Attachment 1 to Curry County Subdivision Regulations, which addresses Water Quality & Liquid & Solid Waste Disposal, Resolution No. 98-19, filed with County Clerk 07-07-98. 10 pages/sheets.
C
Curry
5/4/1999
Curry County Subdivision Regulations. Adopted by Ordinance #97-3 on 7-01-97. This document of the same name & number incorporates modifications approved by the County Commission 4-20-99 and was filed with County Clerk 4-29-99. 71 pages/sheets.
C
Curry
5/4/1999
Attachment 2 to Curry County Subdivision Regulations, which addresses Water Use & Conservation Requirements, Resolution No. 98-20, filed with County Clerk 07-07-98. 13 pages/sheets.
C
Curry
7/15/2014
Curry County Subdivision Regulation, adopted by Resolution # 2013-25 on May 21, 2013. Filed with County Clerk May 21, 2013. 43 pages/sheets.
C
De Baca
10/5/1973
NM De Baca County Subdivision Regulations 1973-74. (Filed with County Clerk 09-10-73) - 49 pages.
H
DeBaca
10/26/1998
DeBaca County Subdivision Regulations, adopted by the County Commission and certified by County Clerk as adopted on October 21, 1998. 121 pages/62 sheets.
C
De Baca
5/24/1999
Supplement to Documents submitted and filed 10-26-98. 4pgs/sheets
C
Dona Ana
10/2/1973
NM County Of Dona Ana Land Subdivision Regulations. (Filed with County Clerk 10-1-73) - 75 pages.
H
Dona Ana
10/21/1977
Letter of inquiry regarding "The Land Subdivision Regulation of Dona Ana County, New Mexico" from T.K. Campbell, dated 10-13-77. 2pgs./sheets.
H
Dona Ana
6/21/1978
Amendment To NM County Of Dona Ana Land Subdivision Regulations. Adopted by Resolution Nos. 78-32 & 78-33. (Filed with County Clerk 06-07-78) - 12 pages.
H
Dona Ana
6/17/1983
County Of Dona Ana Land Subdivision Regulations, "Amended by Resolution 78-33, dated June 7, 1978. - 87 pages.
H
Dona Ana
6/17/1983
Amendment To NM County Of Dona Ana Land Subdivision Regulations. Adopted by Ordinance No. 25-82. (Filed with County Clerk 09-16-82) - 3 pages.
H
Dona Ana
2/11/1985
Resolution No. 85-4, A Resolution Amending The Land Subdivision Regulation Of Dona Ana County By Establishing Section XXII. (Filed by County Clerk 02-07-85).
H
Dona Ana
2/11/1985
Ordinance No. 36-85, Repealing Ordinance No. 25-82. (Filed by County Clerk 02-07-85). 2 pages.
H
Dona Ana
6/26/1997
Dona Ana County Comprehensive Plan (1995-2015). Resolution No. 94-55. (General guidelines for land use decisions & all county regulations affecting land use.) 99 pages/52 sheets.
C
Dona Ana
6/26/1997
Dona Ana County Land Use Regulations And Zoning Ordinance. Ordinance No. 158-95. Adopted 09-12-95. 138 pages/71 sheets.
C
Dona Ana
6/26/1997
Dona Ana County Subdivision Regulations. Ordinance No. 166-96. Adopted 05-28-96. 112 pages/60 sheets.
C
Dona Ana
1/12/1998
Second Amendment To the Dona Ana County Subdivision Regulations Ordinance No. 166-96. Highlighted/deleted version. (Filed by County Clerk 12-18-97). Twenty-five (25) pages/sheets.
C
Dona Ana
1/12/1998
Dona Ana County, New Mexico - Dona Ana County Subdivision Regulations, 2nd Amendment to Ordinance 166-96. (Incorporated into Ordinance No. 166-96/reissued). (Filed by the County Clerk 12-18-97 - To be effective December 18, 1997). 125 pages/sheets.
C
Dona Ana
7/18/2014
Dona Ana County Ordinance No. 267-2014, An Ordinance to amend the code of the the County of Dona Ana, Chapter 300, Subdivision of Land Article II. Filed by County Clerk on January 30, 2014. 7 pages/sheets.
C
Eddy
10/29/1973
Subdivision Regulations, Eddy County, NM - September 1973. 67 pages.
H
Eddy
2/24/1999
Eddy County Subdivision Regulations, adopted under Ordinance 0-97-31and certified by County Clerk as adopted on May 6, 1997, by Eddy County Board Commissioners. 106 pages/63 sheets.
C
Eddy
7/15/2014
Eddy County Subdivision Regulations, Adopted under Ordinance No. 0-13-76 and certified by County Clerk as adopted on June 25, 2013. 78 pages/63 sheets.
C
Grant
11/12/1973
Land Subdivision Regulations of Grant County, NM. (Filed with County Clerk 11-13-73). 63 pages.
H
Grant
6/24/1983
Letters regarding Subdivision Regulations and a County Personnel Policy and Affirmative Action Plan in relation to Grant County. 3 pages.
H
Grant
12/16/1983
Grant County, NM Subdivision Regulations. 57 pages.
H
Grant
8/18/1987
Grant County, NM Land Subdivision Regulations. (Filed with County Clerk 08-11-87). 392 pages.
H
Grant
5/1/1989
Regulations Governing The Subdivision Of Land - Grant County, NM. (Filed with the County Clerk 04-14-89). 85 pages.
H
Grant
6/26/1992
Grant County Subdivision Regulations 1991. 129 pages.
H
Grant
1/6/1995
Regulations Governing The Subdivision Of Land - Grant County, NM. 131 pages
H
Grant
4/3/1997
1997 Grant County Regulations Governing The Subdivision Of Land. (Filed by the County Clerk 03-20-97). 139 pages/ 70 sheets. Related documentation, 1 page/sheet.
C
Guadalupe
11/9/1973
Guadalupe County, NM Land Subdivision Regulations, Resolution No. 4. (Filed with County Clerk 09-20-83). 25 pages. Memo to Guadalupe and Hidalgo County Clerks, dated 11-09-73 (1 page). Letter, dated 06-27-83 (1 page).
C
Guadalupe
5/31/2006
Guadalupe County Subdivision Regulations, Ordinance 01-2006. (Filed by County Clerk 5/25/06.) 94pages/50 sheets. Letter dated 5/24/06, 1pg./sheet.
C
Harding
11/12/1973
Harding County Subdivision Regulations. (Filed by County Clerk 09-29-73). 50 pages. Letter from State Records Center & Archives to County Clerk, dated 06-27-83 (1 page).
H
Harding
6/25/1997
Harding County Subdivision Regulations. (Filed by County Clerk 05-30-97). 134 pages/sheets,
C
Hidalgo
11/9/1973
Hidalgo County Subdivision Regulations & Supplement. (Adopted 10-29-73 and filed with County Clerk 11-08-73). 42 pages. CC of memo to Guadalupe and Hidalgo County Clerks, dated 11-09-73 (1 page).
C
Hidalgo
9/4/1975
Memo to Hidalgo County Clerk and cc of "Certificate" of filing of Hidalgo County Subdivision Regulations with State Records Center on 11-09-73, 2 pages.
H
Hidalgo
7/26/1977
Letter from Hidalgo County Clerk dated 07-25-77, 1 page.
H
Lea
9/20/1973
Lea County Subdivision Regulations and Information. (Filed with County Clerk 09-12-73). 102 pages. Letter from County Clerk's office dated 07-16-73, 2 pages. Response letter from State Records Center dated 07-26-73, 1 page.
H
Lea
2/27/1976
Letter from State Records Center to Lea County Clerk regarding documents filed under the "State Rules Act", 1 page.
H
Lea
7/28/1977
Response by County Clerk on memo issued to County Clerks from State Records Center & Archives (memo dated 07-15-77), 1 page.
H
Lea
11/16/1982
Lea County Subdivision Regulations and Information. Resolution No. 97. (Filed by County Clerk 11-12-82). 181 pages.
H
Lea
3/22/1996
Amended Lea County, New Mexico - Subdivision Regulations and Information. Amended by Resolution No. 96-MAR-028R. (Filed by the County Clerk 03-08-96). Related documentation, 1 page/sheet.
H
Lea
5/21/1997
Lea County Subdivision Regulations. Adopted by Ordinance No. 35. (Filed by the County Clerk 05-20-97). 97 pages/sheets. Letter of transmittal, 1 page/sheet.
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Lincoln
12/13/1973
Lincoln, NM, Subdivision Regulations. (Filed by County Clerk 12-12-73). 59 pages.
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Lincoln
1/21/1976
Lincoln, NM, Subdivision Regulations As Amended. (Filed by County Clerk 01-20-76). 43 pages.
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Lincoln
6/15/1981
Amendments To The Subdivision Regulations Of Lincoln County, NM, As Approved 04-14-81. (Submitted by County Manager). 7 pages.
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Lincoln
6/14/1983
Resolution Amending the "Subdivision Regulations As Amended, Lincoln County, NM, Amendments Effective July 23, 1981". 4 pages. Also attached were County Commission Meeting minutes pages 46, 46C, 46D, 46E, 46 F & 50.
H
Lincoln
6/14/1983
Subdivision Regulations As Amended, Lincoln County, NM, Amendments Effective July 23, 1981. 41 pages.
H
Lincoln
6/16/1997
Lincoln County, New Mexico - Subdivision Ordinance 1997-4. (Filed by the County Clerk 05-21-97). 94 pages/sheets. Transmittal letter, 1 page/sheet.
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Lincoln
12/22/1997
Lincoln County, New Mexico - Subdivision Ordinance 1997-5 - Amending, Repealing, and Reenacting Ordinance 1997-4. (Filed by the County Clerk 12-18-97 - Effective January 20, 1998). 95 pages/sheets. Transmittal letter, 1 page/sheet.
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Lincoln
6/23/1998
Lincoln County, New Mexico - Subdivision Ordinance 1998-05 - (Filed by the County Clerk 06-08-98 - Effective July 6, 1998). This document Amends, Repeals, and Reenacts, Ordinance 1998-03. 103 pages/sheets. Transmittal letter, 1 page/sheet.
H
Lincoln
5/3/1999
Lincoln County, New Mexico - Subdivision Ordinance 1999-01 - (Filed by the County Clerk 04-27-99 - Effective May 24, 1999). This document Amends, Repeals, and Reenacts, Ordinance 1998-05. 105 pages/sheets. Transmittal letter, 1 page/sheet.
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Lincoln
7/31/2001
Lincoln County, NM - Subdivision Ordinance 2001-12 - (Filed by the County Clerk 07-24-01 - Effect. 30 days after filing (NMSA 1978 Sec. 47-6- 10(k). This document Amends, Repeals, and Reenacts, Ord.1999-01. 104 pages/sheets. Trans. letter, 1 page/sheet.
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Lincoln
6/18/2002
Lincoln County, New Mexico - Subdivision Ordinance 2002-6 - Amending, Repealing, and Reenacting Ordinance 2001-12. (Filed by the County Clerk 06-11-2002 - Effective thirty days after filing). Pages #'d 272-368 - 97/sheets.
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Lincoln
8/18/2006
Lincoln County, New Mexico - Subdivision Ordinance 2006-5 - Amending, Repealing, and Reenacting Ordinance 2002-06. (Filed by the County Clerk 08-16-2006 - Effective thirty days after filing). Pages #'d 1146-1243 - 98/sheets. Trans. letter, 1 page/sheet.
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Lincoln
2/22/2008
Lincoln County, New Mexico - Subdivision Ordinance 2008-1 - Amending, Repealing, and Reenacting Ordinance 2006-5. (Filed by the County Clerk 02-20-2008 - Effective thirty days after filing). Pages #'d 1-115 - 115/sheets.
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Lincoln
7/17/2013
Lincoln County, New Mexico - Subdivision Ordinance 2013-2 - Amending, Repealing, and Reenacting Ordinance 2008-07. (Filed by the County Clerk 07-17-2013 - Effective thirty days after filing). Pages #'d 1146-1243 - 98/sheets. Trans. letter, 1 page/sheet.
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Los Alamos
6/22/1983
Los Alamos County Subdivision Regulations. Adopted June 11, 1979. 69 pages.
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Los Alamos
8/1/2014
Los Alamos County Code Ordinance No. 02-101, an ordinance repealing Section 16-460 of the Los Alamos County code of ordinances concerning the applicability of State Subdivison Act, adopted July 7, 2009. 1 page.
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Luna
10/31/1973
Luna County Subdivision Regulations. (Filed by County Clerk 10-08-73). pages i through 61 (39 sheets). Related correspondence, 9 pages/sheets.
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Luna
10/1/1975
Amendments to Luna County Subdivision Regulations. (Filed by County Clerk 09-26-75). 11 pages, 5 sheets. Related correspondence dated 9-26-75 & Minutes Of The Public Meeting, dated 09-19-75.
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Luna
10/5/1981
Luna County Subdivision Regulations. 64 pages. Related correspondence, 1page.
H
Luna
10/8/1981
Amendments to Luna County Subdivision Regulations, which were filed 10-05-81. 2 pages.
H
Luna
7/2/1997
Luna County Subdivision Regulations. Adopted by Ordinance No. 30 on 05-08-97. 56 pages/sheets.
H
Luna
3/15/1999
Luna County Subdivision Regulations. Adopted by Ordinance No. 30 on 05-08-97. Filed by County Clerk 06-04-97. This document replaces that which was filed 07-02-97. 56 pages/sheets.Transmittal letter, 1 page/sheet.
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Luna
7/15/2014
Luna County County Subdivision Regulations, Adopted by Ordinance No. 56 on August 12, 2004. 123 pages/sheets with Transmittal letter 1 page/sheet.
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McKinley
11/1/1973
McKinley County Subdivision Regulations. (Filed with County Clerk 10-30-73). 82 pages/80 sheets. Related correspondence, 3 pages.
H
McKinley
4/19/1978
Amendments To McKinley County Subdivision Regulations. (Filed by County Clerk 04-14-78). 8 pages/6 sheets.
H
McKinley
2/13/1979
McKinley County, New Mexico, Subdivision Regulations. 140 pages/65 sheets.
H
McKinley
4/18/1997
McKinley County Subdivision Regulations. 117 pages/sheets. Transmittal letter, 1 page/sheet.
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Mora
10/19/1973
Mora County Land Subdivision Regulations. 77 pages/77 sheets. Related correspondence, 2 pages/2 sheets.
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Mora
6/17/1983
Mora County, New Mexico - Land Subdivision Regulations. 74 pages/74 sheets. Attachment named "Subdividing Land In New Mexico, 1981 Supplement", from the Office of Attorney General, 21 pages/21 sheets.
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Mora
8/3/1995
Mora County Development Guidance System. Subdivision and Zoning Regulations of Mora County, NM. Adopted by Ordiance No. 95-06. 207 pages/ 105 sheets. Transmittal letter, 2 pages/sheets.
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Otero
10/15/1973
Otero County Subdivision Regulations. (Filed with the County Clerk 10-12-73). 85 pages/43 sheets. Related correspondence, 2 pages/2sheets.
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Otero
11/14/1974
Amendment to Otero County Subdivision Regulations. (Filed with the County Clerk 11-13-74). 24 pages/13 sheets. Related correspondence, 2 pages/2 sheets.
H
Otero
2/2/1978
Amendments to Otero County Subdivision Regulations. (Filed with the County Clerk 02-01-78). 3 pages/3 sheets. Related correspondence, 1 page/1sheet.
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Otero
6/9/1997
Otero County Subdivision Regulations. Adopted by Ordinance No. 97-03. (Filed by the County Clerk 06-05-97). 31 pages/sheets. Transmittal letter, 1 page/sheet.
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Otero
1/6/1998
Appendices A & B to the Otero County Subdivision Regulations. Adopted by Resolution Nos. 86-15 and 86-16. (Filed by the County Clerk 12-31-97). 50 pages/sheets in Appendix A & 12 pages/sheets in Appendix B. Transmittal letter, 1 page/sheet.
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Otero
7/1/1998
Appendix E to the Otero County Subdivision Regulations, regarding roads, alleys, easements, & other rights-of-way. Adopted by Resolution No. 86-48. (Filed by the County Clerk 06-01-98). 17 pages/sheets. Transmittal letter, 1 page/sheet.
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Otero
7/1/1998
Appendix D to the Otero County Subdivision Regulations, regarding terrain management. Adopted by Resolution No. 86-17. (Filed by the County Clerk 03-25-98). 9 pages/sheets. Transmittal letter, 1 page/sheet.
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Otero
7/1/1998
Appendix C to the Otero County Subdivision Regulations, regarding water use & conservation. Adopted by Resolution No. 86-21. (Filed by the County Clerk 03-25-98). 7 pages/sheets. Transmittal letter, 1 page/sheet.
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Otero
10/1/2007
Otero County Subdivision Regulations. Adopted by Ordinance No. 07-02. (Adopted by Board of County Commissioners, 03-27-2007). 67sheets/131pgs. Transmittal letter, 1 page/sheet.
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Otero
7/9/2010
Otero County Subdivision Regulations. Adopted by Ordinance No. 10-08. (Adopted by Board of County Commissioners, 06-24-2010). 63sheets/125pgs. Transmittal letter, 1 page/sheet.
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Otero
5/20/2013
Otero County Subdivision Regulations. Adopted by Ordinance No. 13-01. (Adopted by Board of County Commissioners, 05-09-2013). 65sheets/129pgs. Transmittal letter, 1 page/sheet.
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Quay
10/10/1973
Quay County Subdivision Regulations. (Filed with the County Clerk 09-12-73). 51 pages/28 sheets. Related correspondence, 7 pages/7 sheets.
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Quay
10/1/1999
Quay County Subdivision Regulations, Ordinance #24. (Filed with the County Clerk 09-29-99). 36 pages/sheets which includes related correspondence.
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Quay
7/15/2014
Quay County County Subdivisions Regulations, Ordinance No. 35. Filed with the County Clerk August 9, 2004. 66 pages/sheets which includes related correspondence.
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Rio Arriba
11/21/1973
Subdivision Regulations Rio Arriba County, New Mexico. (Certified as filed with the County Clerk 11-09-73 - date of certification 11-19-73). 64 pages/sheets.
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Rio Arriba
7/27/1977
Subdivision Regulations - Rio Arriba County, New Mexico. (Date certified as filed with the County Clerk 11-09-73 - date of certification 10-17-73). Adopted by Resolution No. 4, on 10-17-73. 62 pages/sheets.
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Rio Arriba
12/16/1983
Rio Arriba County, New Mexico Land Subdivision Regulations . Adopted by Resolution No. Fourteen on 10-08-82. 80 pages/sheets.
H
Rio Arriba
5/22/1986
Rio Arriba County, New Mexico Land Subdivision Regulations . (Filed with the County Clerk 05-21-86). 262 pages/sheets. Transmittal Letter. 1 page/sheet.
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Rio Arriba
1/19/1987
Amendments To Rio Arriba County, New Mexico Land Subdivision Regulations . (Filed with the County Clerk 01-09-87 in Book 160-A, pages 794-874). 81 pages/81 sheets.
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Rio Arriba
3/10/1987
Rio Arriba County, New Mexico Land Subdivision Regulations Amendments Passed 02-17-87. (Filed with the County Clerk 02-25-87). 7 pages/7 sheets.
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Rio Arriba
4/7/1987
Exhibits of a 12-11-86 Special Meeting to proposed amendments to the Rio Arriba County Land Subdivision Regulations. (Filed with the County Clerk 04-01-87 #'rd 621 through 740). 120 pages/sheets.
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Rio Arriba
4/28/1987
Statement concerning amendments to the Rio Arriba County, New Mexico Land Subdivision Regulations & transrcipt of proceedings dated 2-17-87. (Filed with the County Clerk 04-10-87 #'rd 981 through 1047). 67 pages/sheets.
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Rio Arriba
2/8/1999
Rio Arriba County Land Subdivision Regulations, adopted by the Rio Arriba Board of County Commissioners June 26, 1997. This document amends the Rio Arriba C'nty Subdiv. Reg's as adopted 10-17-73 and amended 1987 and June 1997. 245 pages/126 sheets.
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Rio Arriba
6/22/2000
Appendix Q Rio Arriba County Land Subdivision Regulations. Amendment to Ordinance 2000-01, establishing the Agricultural Protection Criteria. Filed by County Clerk 06-13-2000. 71 pages/sheets.
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Rio Arriba
2/5/2002
Appendix Q Rio Arriba County Land Subdivision Regulations. Amendment to Ordinance 2000-01, establishing the Agricultural Protection Criteria. Filed by County Clerk 02-01-2002. 10 pages/sheets.
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Rio Arriba
7/30/2014
Rio Arriba County Appendix P amending the Rio Arriba County Summary Plat Review Processs, Appendix, as adopted September 31, 1994 and as amended June 26, 1997. 11 pages/sheets.
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Rio Arriba
7/30/2014
Rio Arriba County Article X, Plat Reviews, Section 10.01 Land Subdivision Regulations Ordinance. Recorded on June 11, 2012. 4 pages/sheets.
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Rio Arriba
7/30/2014
Rio Arriba County County Ordinance No 2012-007 adopted and approved June 28, 2012. 12 pages/sheets.
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Roosevelt
9/12/1973
Roosevelt County Subdivision Regulations. Approved by Resolution No. 73-1. 57 pages/30 sheets.
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Roosevelt
6/20/1997
Roosevelt County Subdivision Regulations. (Filed by the County Clerk 06-16-97). 100 pages/sheets.
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Sandoval
12/14/1973
Sandoval County, New Mexico Subdivision Ordinance. (Filed by the County Clerk 10-09-73). 87 pages/sheets. Related correspondence, 10 pages/sheets.
H
Sandoval
7/21/1997
Sandoval County Subdivision Regulations, adopted 07-17-97 by Ordinance No. 97-07-03-11.C. Filed by County Clerk 07-18-97. 115 pages/104 sheets.
H
Sandoval
7/24/1997
Sandoval County Subdivision Regulations, adopted 07-17-97 by Ordinance No. 97-07-03-11.C. Filed by County Clerk 07-22-97. 115 pages/104 sheets.
H
Sandoval
8/6/1997
Sandoval County Subdivision Regulations, adopted 07-17-97 by Ordinance No. 97-07-03-11.C. Filed by County Clerk 08-06-97. 94 pages/sheets.
H
Sandoval
7/30/2003
Sandoval County Subdivision Regulations, adopted 07-03-03 by Ordinance No. 03-06-19.7C. Filed by County Clerk 07-21-03. 116 pages/sheets.
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Sandoval
6/15/2006
Sandoval County Subdivision Regulations (Amendments to Article 3 & Appendix A), adopted 06-01-06 by Ordinance No. 06-06-01.9A. Filed by County Clerk 06-02-06. 22 pages/sheets.
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San Juan
10/2/1973
San Juan County Land Subdivision Regulations. Approved by Resolution No. 73-74-3. 60 pages/sheets. Related correspondence, 2 pages/sheets.
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San Juan
6/15/1983
San Juan County, New Mexico - Subdivision Regulations. 59 pages/sheets.
H
San Juan
5/29/1997
San Juan County, New Mexico - Subdivision Regulations. 101 pages/53 sheets. Transmittal letter, 1 page/sheet.
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San Juan
1/27/1998
San Juan County, New Mexico - Subdivision Regulations. 103 pages/54 sheets. San Juan County Road Policy, filed in conjunction with subdivision regulations, 20 pages/12sheets. Transmittal letter, 1 page/sheet.
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San Juan
7/15/2014
San Juan County Subdivision Regulations, First Amendment approved by the Board January 22, 1998. 2 pages/sheets.
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San Juan
7/15/2014
San Juan County County Subdivision Regulations, Second Amendment approved by the Board July 19, 2006. 50 pages/sheets.
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San Miguel
9/19/1973
Regulations Governing The Subdivision Of Land - San Miguel County, New Mexico. (Filed with the County Clerk 09-04-73). 46 pages/sheets. Related correspondence, 2 pages/sheets.
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San Miguel
1/31/1994
Ord. No. 94-OR-02: Imposing a one-year moratorium on the submission, creation and approval of subdivisions in San Miguel Cty., and amending the land subdivision regs. adopted in San Miguel Cty. Ordinance 86-2, . . . 3 pages/sheets.
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San Miguel
2/2/1994
San Miguel County Ordinance 86-2, Land Development Standards. (Filed by the County Clerk 07-16-86). 99 pages/sheets. Related correspondence, 1 page.
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San Miguel
2/4/1994
San Miguel County Amendments to Ordinance 86-2, Land Development Standards. (Filed by the County Clerk 07-13-87). 5 pages/sheets.
H
San Miguel
2/4/1994
San Miguel County Amendments to the Land Subdivision Regulations in Ordinance 86-2, San Miguel County Land Development Standards. (Filed by the County Clerk 07-13-87). 13 pages/sheets.
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San Miguel
2/4/1994
San Miguel County Land Subdivision Regulations. Adopted through Ordinance 86-2. (Filed by the County Clerk 07-16-86). 91 pages/sheets.
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San Miguel
2/16/1995
Ordinance No. 95-OR-03: Imposing & continuing a one-year moratorium on the submission, creation & approval of subdivisions in San Miguel Cty., & Amending the Land Subdivision Regs. . . . 3pages/sheets.
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San Miguel
5/11/1995
Ordinance No. 95-OR-04: Prohibiting utility services to land within unapproved subdivisions; providing variances based on hardship; creating a criminal offense & imposing penalties . . . 6 pages/sheets. (Filed by the County Clerk 05-10-95).
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San Miguel
2/23/1996
Ordinance No. SMC-02-13-96-OR: Imposing & continuing through 06-30-96, a moratorium on the submission, creation & approval of subdivisions in San Miguel Cty., & amending the land subdivision regs., . . . 2 pages/sheets. 2 sets.
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San Miguel
7/25/1996
San Miguel Ordinance No. SMC-06-25-96-ORD: Relating to, promulgating and adopting Subdivision Regulations for San Miguel County, New Mexico. (Filed with the County Clerk 07-23-96). 227 pages/sheets.
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San Miguel
5/21/1997
Amendments to San Miguel County Subdivision Regulations. Adopted by County Ordinance No. SMC-05-13-97-ORD. (Filed by the County Clerk 05-20-97). 4 pages/sheets.
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Santa Fe
9/11/1973
Subdivision Regulations, Santa Fe County. (Filed with County Clerk 09-11-73). 84 pages/46 sheets. Relevant documentation, 10 pages/sheets.
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Santa Fe
12/2/1980
Santa Fe County Land Development Code. The Code incorporates the Subdivision Regulations (adopted by Resolution No. 1980-32). (Filed by the County Clerk 12-02-80). 203 pages/sheets.
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Santa Fe
12/2/1980
Santa Fe County General Plan (as it relates to land development), adopted by Resolution No. 1980-33. (Filed by the County Clerk 12-02-80). 110 pages/sheets.
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Santa Fe
3/18/1987
Amendment to Santa Fe County Land Development Code. Adopted by Ordinance No. 1987-1. (Filed by the County Clerk 03-18-87). 26 pages/sheets.
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Santa Fe
6/29/1987
Amendment to Santa Fe County Land Development Code. Adopted by Ordinance No. 1987-3. (Filed by the County Clerk 06-26-87). 34 pages/sheets.
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Santa Fe
12/30/1987
Amendment to Santa Fe County Land Development Code. Adopted by Ordinance No. 1987-7. (Filed by the County Clerk 12-28-87). 4 pages/sheets.
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Santa Fe
2/5/1988
Regulations For Development In Flood Hazard Areas (aka Flood Damage Prevention Ordinance). Ordinance No. 1988-1. (Filed by the County Clerk 02-05-88). 4 pages/sheets.
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Santa Fe
9/12/1991
Santa Fe Extraterritorial Subdivision Regulations. Adopted by Ordinance No. 1991-11. (Filed by the County Clerk 09-12-91). 148 pages/sheets.
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Santa Fe
4/1/1996
Amendment to Santa Fe County Land Development Code (adopted by Ordinance No. 1996-3). (Filed by the County Clerk 03-28-96). 129 pages/66 sheets. Note: 1992 version of Santa Fe County Land Dev. Code not on file with SRC.
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Santa Fe
2/4/1998
This Ordinance 1996-8 amends Santa Fe County Land Development Code adopted by Ordinance No. 1992-1. (This ordinance filed by the County Clerk 07-09-96). 120 pages/60 sheets. Note: 1992 version of Santa Fe County Land Dev. Code not on file with SRC.
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Santa Fe
3/20/1998
This Ordinance 1996-11 amends Article X of Santa Fe County Land Development Code (This ordinance filed by the County Clerk 10-08-96). 2 pages/1 sheet.
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Santa Fe
3/20/1998
Ordinance 1997-4 is a recompiled version of Santa Fe Extraterritorial Zoning Ordinance (1997-2) & incorporates Extraterritorial Zoning Ord. No. 1997-3 & August 1997 amendments. (This ordinance filed by the County Clerk 09-26-97). 221 pages/111 sheets.
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Santa Fe
3/20/1998
This Ordinance 1997-4 amends Article X of Santa Fe County Land Development Code (This ordinance filed by the County Clerk 03-21-97. 2 pages/1 sheet.
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Santa Fe
3/20/1998
This Ordinance 1996-13 amends Article VII of Santa Fe County Land Development Code (This ordinance filed by the County Clerk 11-15-96). 2 pages/1 sheet.
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Santa Fe
3/20/1998
This Ordinance 1996-10 is a recompiled version of Santa Fe County Land Development Code (1992-1) & incorporates Ord. #'s 1993-3, 1995-2, 1995-4, 1995-6, 1996-2, 1996-3 & 1996-8. (This ordinance filed by the County Clerk 09-18-96). 284 pages/122 sheets.
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Santa Fe
3/20/1998
This Ordinance 1997-3 amends Article III of Santa Fe County Land Development Code (This ordinance filed by the County Clerk 03-12-97. 2 pages/1 sheet.
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Santa Fe
4/13/1998
Santa Fe County Ordinance 1998-4, An Ordinance amending & replacing Ordinance 1997-5 and Declaring a Moratorium on New Subdivisions Serviced by El Dorado Utilities Inc. & Encouraging Conservation . . .". Filed by County Clerk 04-07-98. 9 pages/5 sheets.
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Santa Fe
7/20/1998
Santa Fe County Ordinance 1998-9, An Ordinance amending Ordinances 1996-11 and 1997-4 clarifying definition for "dwelling" and "accessibility structure". Filed by County Clerk 07-15-98. 4 pages/sheets.
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Santa Fe
2/15/1999
Santa Fe County Ordinance 1999-1, An Ordinance amending the Santa Fe Land Development Code - Article VII - Section 2 - Liquid Waste Disposal. Filed by County Clerk 02-10-99. 8 pages/4 sheets. Transmittal letter, 1 page/sheet.
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Santa Fe
4/27/1999
Santa Fe County Ordinance 1999-4, An Ordinance amending & replacing Ordinance 1998-4 and Declaring a Moratorium on New Subdivisions Serviced by El Dorado Utilities Inc. & Encouraging Conservation . . .". Filed by County Clerk 04-14-99. 8 pages/5 sheets.
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Santa Fe
7/21/1999
This Ordinance No. 1999-1 adopted by the Santa Fe Extraterritorial Zoning Authority, amends the Extraterritorial Zoning Ordinance (1997-2, not on file with SRC to date). (This Ordinance No. 1999-1, filed with County Clerk 07-12-99). 5 pages/sheets.
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Santa Fe
11/8/1999
Ordinance 1997-10 amends interim zoning ordinance to provide housing density bonus for provision of affordable housing within service area boundaries of SF County Water Company. (This ordinance filed by the County Clerk 09-26-97). 8 pages/5 sheets.
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Santa Fe
11/8/1999
Ordinance EZA 1999-3 amends SF Extraterritorial Zoning Ordinance Sections 3&10 in regard to ground water resource mgmt methods, prohibition of new wells, & well design standards. (This ordinance filed by the County Clerk 10-21-99). 4pages/sheets.
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Santa Fe
11/8/1999
Ordinance 1998-15 amends Article III Section 8 to clarify definition of utility line extension & clarify requirement for development permit for construction of utilities. (This ordinance filed by the County Clerk 12-08-98). 4pages/sheets.
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Santa Fe
2/8/2000
Ordinance EZA 1999-2, incorporating the Santa Fe Northwest Community Plan into Section IV of the Santa Fe Comprehensive Extraterritorial Plan. (This ordinance re-recorded by the County Clerk 10-07-99 as Res. #1999-120). 54 pages/36 sheets.
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Santa Fe
2/8/2000
Ordinance EZA 1999-6, amends section 4 of EZA Ord. 1999-5 & section 11.5 of EZA 1997-4 height restrictions to maintain the twenty-four foot (24') height limit for residential uses. (This ordinance recorded by the County Clerk 01-13-2000). 7 pages/sheets.
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Santa Fe
2/8/2000
Ordinance EZA 1999-4, amends EZA Ord. 1992-3 regarding Extraterritorial Area Arterial Roads Plan & repeals inconsistent provisions of EZA Ord. 1992-3. (This ordinance recorded by the County Clerk 10-22-99). 106 pages/68 sheets.
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Santa Fe
2/8/2000
Ordinance EZA 1999-5, amends sections 2, 11.1, 11.4, 11.5 of EZA 1997-4's height restrictions to provide for new village developments. (This ordinance recorded by the County Clerk 12-20-99). 7 pages/sheets.
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Santa Fe
2/25/2000
Ord. 2000-01 amends Art. III, Sections 2.3.6 & 4.4.4.F13, Art. X of Ordinance 1996-10 (relating to height restriction for dwellings. . - Santa Fe County Land Development Code (This ordinance filed by the County Clerk 02-09-2000). 5pgs/3sheets.
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Santa Fe
3/15/2000
Ord. No. 2000-02, amending & replacing Ord. No. 1999-4 & declaring a moratorium on new subdivisions, land divisions & master plans for projects served by El Dorado Utilities, Inc. (Filed by County Clerk 03-15-2000). (6 pages/4 sheets)
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Santa Fe
7/12/2000
Ord. No. 2000-01, amends EZA 1988-1 (The Santa Fe Comp. Extraterritorial Plan - not on file with SRC&A as of this date). A new section V incorporates the SF Metro area Hwy Corridor Plan.(This ordinance recorded by the County Clerk 07-07-00).55 pgs/sheets.
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Santa Fe
2/26/2001
Ord. 2000-13, Ord. amending Art. XIV, Traditional & Contemporary Community Zoning Districts, of the SF County Land Dev. Code to add a new Sect. 3, Tesuque Community Zoning District. (This ord. filed by the County Clerk 1-26-01). 10pages/5sheets/1map.
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Santa Fe
2/26/2001
Ord. 2000-12 amends Ord.1996-10 (as amended), & adds Article XV of the SF County Land Development Code providing regulations for the Community College District. (This ord. filed by the County Clerk 1-11-01). 47pages/24sheets/3maps/Exhibit 1.
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Santa Fe
2/26/2001
Ord. EZA 2000-3 amends (Ord. 1997-4) of SF Extraterritorial Zoning Ord., added Sect. 13 to provide for land use & zoning reg's for the Com'ty College Dist. located in the EZ Dist. (This ord. filed by the C'nty Clerk 1-11-01). 45pgs/23shts/3maps/Exhibit1.
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Santa Fe
1/10/2002
Ord. EZA 2001- 7 amends (Ord. 1997-4) of SF Extraterritorial Zoning Ord., Sect. 13.2 to revise EZO maps 13 & 14 (Land Systems & Land Use) of the Com'ty College Dist. in the EZ Dist. (This ord. filed by the C'nty Clerk 12-21-01). 4pgs/2maps/Exhibits A&B.
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Santa Fe
10/17/2005
Ord. 2005-8, Ord. amending Art. XIV, Traditional & Contemporary Community Zoning Districts, of the SF County Land Dev. Code to add a new Sect. 8, US 285 S. Highway Corridor Zoning Dist. (This ord. filed by the County Clerk 9-28-05). 31pages/16sheets.
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Santa Fe
7/11/2014
Ord. 2005-2, Ord. amending Ord. 2003-2 Art V, Sec 5.2.2.g 9 and Sec 5.2.2 g 8, and Ord 1996-10, Art V, Sec 5.4.2 and Art VII, Sec 6.4 of the Land Dev Code. Filed by County Clerk on April 28, 2005. 4 pages/sheets.
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Santa Fe
7/11/2014
Ord. 2011-11, Ord Suspending on a Case by Case Basis Provisions of Art V of the Land Development Code Concerning Expiration of Master Plans, Preliminary Plats and Final Plats Upon a Finding of Economic Necessity. Filed by County Clerk 12/16/2011 2 pages.
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Santa Fe
7/11/2014
EZA Ord 2013-01, amends (Ord. 1997-4, 1997-3, 1999-1, 1999-5, 1999-6, 2000-01, 2000-03) Filed by County Clerk November 10, 2013. 8 pages.
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Santa Fe
7/11/2014
Santa Fe County Ordinance No. 2013-6, An Ordinance Enacting the sustainable Land Development Code. Filed by County Clerk January 23, 2014. 409 pages and 1 Transmittal letter.
C
Sierra
11/21/1973
Sierra County, New Mexico Land Subdivision Regulations. (Filed by the County Clerk 11-09-73). 45 pages/sheets. Related correspondence, 4 pages/sheets.
H
Sierra
2/29/2012
Sierra County Subdivision Regulation. (Ordinance Number 11-007, Adopted 2-16-2012) - 108 pages. Appendix E, Roadway Standards (Resolution No. 96-054 Adopted 2-2008) - 10 pages. Appendix F, Fire Protection Plan - 2 pages. Related correspondence, 1 page.
C
Socorro
12/6/1973
Socorro County Land Subdivision Regulations. (Filed by the County Clerk 12-05-73. 47 pages/sheets. Related documentation, 2 pages/sheets.
H
Socorro
2/22/1999
Socorro County Land Subdivision Regulations, Ordinance 97-006. (Filed by the County Clerk 08-13-97). 80 pages/40 sheets.
C
Socorro
8/18/2014
Socorro County Ordinance No. 2007-002, Subdivision Claim of Exemption Ordinance. (Filed by the County Clerk 02-15-07). 8 pages/sheets, transmittal letter 1 page.
C
Taos
10/19/1973
Taos County, New Mexico, Land Subdivision Regulations. (Attested by the County Clerk 09-07-73). 74 pages/sheets. Related correspondence, 2 pages/sheets.
H
Taos
6/27/1983
Taos County Land Subdivision Regulations. (Attested by the County Clerk 04-05-82). 95 pages/ 85 sheets. Related correspondence, 1 page/sheet.
H
Taos
7/19/2002
County Of Taos, New Mexico. Subdivision Regulations. Ordinance 1998-4, (Certified by County Clerk 08-26-98). 61 sheets.
H
Taos
8/2/2005
County Of Taos, New Mexico. Subdivision Regulations. Ordinance 2005-8, (Certified by County Clerk 08-01-2005). 179 sheets/pages. Missing page iii filed 8/11/05.
C
Taos
3/19/2013
Taos County, New Mexico. (Ordinance Number 2013-3, Adopted 3-5-2013) - Amends Taos County Ordinance 2005-08. 2 pages.
C
Taos
7/15/2014
Taos County, New Mexico (Ordinance No. 2013-10 approved August 6, 2013). Amends Taos County Ordinance No. 2005-08. 2 pages.
C
Torrance
11/2/1973
Land Subdivision Regulations For Torrance County, State Of New Mexico. (Filed by the County Clerk 10-29-73). 53 pages/sheets. Related correspondence, 3 pages/sheets.
H
Torrance
5/18/1983
Amended Land Subdivision Regulations For Torrance County, State Of New Mexico. (Filed by the County Clerk 05-17-83). 76 pages/40 sheets.
H
Torrance
1/7/1997
Torrance County Subdivision Regulations. Adopted by Ordinance No. 96-7. (Filed by the County Clerk 12-19-96). 54 pages/48 sheets.
C
Union
4/3/1974
Union County's Subdivision Regulations. (Filed by the County Clerk 04-01-74). 35 pages/19 sheets. Related documentation, 3 pages/sheets.
H
Union
7/7/1997
Union County Subdivision Ordinance With Applicable Resolutions, aka Union County Subdivision Regulations. Adopted by Ordinance No. 21-1997. Filed by County Clerk 07-02-97. 97 pages.
C
Valencia
10/26/1973
Land Subdivision Regulations Of Valencia County, New Mexico. (Filed by the County Clerk 10-01-73). 74 pages/76 sheets. Related documentation, 1 page/sheet.
H
Valencia
5/2/1979
Amendment to Land Subdivision Regulations Of Valencia County, New Mexico, as it relates to Flood Plain Areas. Adopted by Ordianance No. 1979-1. (Attested by the County Clerk 04-27-79). 9 pages/sheets.
H
Valencia
6/18/1997
Valencia County Subdivision Regulations. (Filed by the County Clerk 06-19-97). 39 pages/sheets. Valencia County Subdivision Guidelines also filed by the State Records Center & Archives (70 pages/sheets).
C
Valencia
7/17/2014
Valencia County Subdivision Regulations, Chapter 151: Subdivisions adopted May 1, 2000. 62 pages/sheets.
C

Last Update: August 25, 2014

 
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The Records Centers in Santa Fe and Albuquerque have storage boxes available for sale to state agencies and local government.  The Records Centers accept only standard size cubic foot boxes for the storage of inactive public records as per Rule 1.13.10.10.C NMAC.
To purchase storage boxes please call:

More Information

*Please take transportation into consideration when purchasing boxes.

 
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National Archives Month 2013
GROWING AS WE GO
SCHEDULE OF EVENTS
State Records Center and Archives
1209 Camino Carlos Rey, Santa Fe, NM


Archives Month 2013 Calendar - Archives Month 2013 Poster - Proclamation - Press Release - Book Signing Flyer

SCHEDULE OF EVENTS (pdf copy)

THURSDAY, October 24, 2013, 9:00 AM to 12:00 PM
Beginning Genealogy Workshop: How Many Leaves Do You Have On Your Family Tree?
Pre-register at www.nmcpr.state.nm.us/training/trainschedule.asp or call (505) 476-7998

FRIDAY, October 25, 9:30 AM to 10:00 AM
Welcome & reading of Governor’s Proclamation – John Hyrum Martinez, State Records Administrator
Refreshments and meet and greet with presenters, historians, and authors

FRIDAY, October 25, 10:00 AM to 11:45 AM
Perspectives on Prehistoric and Early Spanish Colonial Agriculture Session
Moderator Dr. John Baxter, Historian and Author
Speaker Pamela McBride: “Origins and Pathways of New World Plants”
Speaker Tim Maxwell: “Prehistoric Farming in the Semi-Arid Southwest”
Speaker Estevan Arellano: “The Roots of Ancient and Sustainable Agriculture: Gabriel Alonso de Herrera Obra de Agricultura”

FRIDAY, October 25, 11:45 AM to 1:00 PM
Brown Bag Lunch with Presenters (Bring Your Own Bag) (Presenters’ lunches provided by RealBurger)
Renaming of Carmen Quintana Collection to Eric Sverre Collection
Volunteer Appreciation
Book Signing Donna Blake Birchell will sign her new book, New Mexico Wine: An Enchanting History
William W. Dunmire will sign his new book, New Mexico’s Livestock Heritage as well as New Mexico Living Landscapes, Gardens of New Spain, Wild Plants and Native Peoples of the Four Corners, and Wild Plants of the Pueblo Province

FRIDAY, October 25, 1:00 PM to 2:45 PM
Sustaining Our Seeds Session
Moderator Dr. Matthew Martinez: “Na’inbi Than, Our Seeds”
Speaker Jennie London: “Leading a Farm in Northern New Mexico”
Speaker Mike Howard: “Seeds of Success Program (BLM)”
Speaker Sarah Montgomery: “Starting and Growing a Seed Project”

FRIDAY, October 25, 3:00 PM to 4:45 PM
Northern Rio Grande National Heritage Area Session
Moderator Dr. Rick Hendricks, Office of the State Historian
Speaker William Mee: “Agriculture in the Traditional Village of Agua Fria”
Speaker Dr. Willow Powers: “The Northern Rio Grande: Archives Past and Present”
Speaker Thomas Romero: “Northern Rio Grande National Heritage Area: Sustaining Traditions.”

SATURDAY, October 26, Time TBA
Historic Film Screening at THE SCREEN, Santa Fe University of Art & Design, 1600 St. Michael’s Dr.

Schedule is subject to change. Please call (505) 476-7951 or visit our events calendar at www.nmcpr.state.nm.us. All SRCA events are free to the public.

 
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ARCHIVES MONTH 2012
CELEBRATING NEW MEXICO’S CENTENNIAL
FROM TUMULT TO TRIUMPH: NEW MEXICO’S PATHS TO STATEHOOD

Archives Month 2012 Poster - Proclamation - UNM Exhibit - Book Signing Flyer

SCHEDULE OF EVENTS

WEDNESDAY, October 3 – August 31, 2013
100 Years: Celebrating New Mexico’s Health ExhibitUNM Health Sciences Center
THURSDAY, October 25, 10:00 AM – 11:30 AM
Welcome & reading of Governor’s Proclamation – John Hyrum Martinez, State Records Administrator
New Voices of New Mexico History Speakers Session

Moderator Robert Kermit Hill, Jr.
Speaker Monika Ghattas: “Walking Bazaars: Arab Peddlers in New Mexico”
Speaker Katherine Pomonis: “Uncovering the History of the Albuquerque Greek Community: New Voices of New Mexico”
Speaker Francois-Marie Patorni: “New Mexico: The French Presence since the 1500s”

THURSDAY, October 25, 11:30 AM to 1:00 PM.
Brown Bag Lunch with Presenters (Bring Your Own Bag) (Presenters’ lunches provided by Santa Fe Airport Grill)
Volunteer Appreciation
Book Signing

Ann Lacy and Anne Valley-Fox: Lost Treasures and Old Mines and Stories from Hispano New Mexico (third and fourth volumes of the New Mexico Federal Writers’ Project)Elizabeth West: Santa Fe: 400 Years, 400 QuestionsPaul Rhetts: Sunshine and Shadows in New Mexico’s PastLaura Krol: Deming (Images of America)Christine Barber: The Bone Fire and The Replacement ChildArt Exhibit
Ron Kil, Western painter, and official New Mexico Centennial Calendar artist

THURSDAY, October 25, 1:00 PM to 2:45 PM
Past and Present State Historians Speakers Session
Moderator Melissa T. SalazarSpeaker Hilario Romero: “Another Look at the Quest for New Mexico’s Statehood”Speaker Dr. Stanley M. Hordes: “A Century of Statehood in New Mexico: Cultural Consequences”Speaker Robert J. Tórrez: “Stories from the State Archives – Voices from the Past”Speaker Dr. Rick Hendricks: “Celebrate! New Mexico’s Statehood Revelry in 1910 and 1912”

THURSDAY, October 25, 3:00 PM to 4:30 PM
Emerging Historians Speakers Session
Moderator Christine BarberSpeaker Marcus Flores: “La Sociedad Literaria y de Ayuda Mutua de Pecos” Speaker Laura V. Kroll: “Deming's Role on the Road to New Mexico's Statehood”Speaker Michael (Miguél) A. Tórrez: “The Hunt for Nicolás – A Genetic Study of the Espinosas of New Mexico
and Southern Colorado”

THURSDAY, October 25, 7:00 PM to 9:00 PM
Film Screening at Center for Contemporary Art
Kahn Family Films at the NMSRCA.These home movies provide a hand held glimpse of family life, vacations, and Walter Kahn’s passion for cars and car shows during the 1960s. Walter Kahn owned the Kahn Shoe Store on the Plaza for over 50 years, and came from one of New Mexico’s pioneer Jewish merchant families. Walter’s father Gustav Kahn emigrated to New Mexico from Germany in 1907. Walter Kahn was also one of the founders of the New Mexico Jewish Historical Society and Temple Beth Shalom.

Schedule is subject to change. Please call (505) 476-7951 or visit our events calendar at www.nmcpr.state.nm.us. Lectures and book signings on October 25, 2012 will be held at the New Mexico State Records and Archives ~ 1209 Camino Carlos Rey, Santa Fe, New Mexico 87507.

 

 
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In 1959, the newly adopted Public Records Act created the Commission of Public Records and charged it with establishing a Records Center in Santa Fe and with appointing a State Records Administrator. The facility created to fulfill this statutory requirement is commonly known as the State Records Center and Archives (or SRCA).

The Records Administrator manages the facility, develops and maintains the State's records management program, and advises the Commission on related matters. The agency and its staff protect and preserve New Mexico's public records - records that in turn protect and preserve the rights of its citizens.

The Gift - Michael A. Naranjo

The SRCA also contributes to an efficient and open state government by providing a records management system for the State's public records; by filing, maintaining and publishing the state's administrative laws; and by providing or advocating access to the State's public and historical records.

OUR VISION
Access to and preservation of New Mexico's public records.

OUR MISSION
To preserve, protect, and facilitate the use of records that document the rights and history of New Mexicans.


Archives and Historical Services Division

Archives Main Research Room

The Archives and Historical Services Division maintains, preserves, and makes available to the public the permanent records of New Mexico government. Consultation and research assistance are provided to State agencies, businesses, and the general public. Archival documents are used to support the operations of government agencies, social services, and the judicial system.

Archives help also support scholarly studies, document citizenship and family histories, and resolve land and water issues. The State Archives currently houses public records from the executive, legislative, and judicial branches of State government, including documents dating from New Mexico’s Spanish (1621-1821), Mexican (1821-1846), and territorial (1846-1912) periods of history. The Archives also maintains an extensive collection of personal papers which have been donated by families, attorneys, political figures, and benevolent organizations.


Private Collections

The New Mexico State Archives depends on gifts from private individuals and other sources to enhance and develop its current holdings. The State Archives recognizes the importance of family and personal papers as part of New Mexico’s documentary heritage. These unpublished materials are an indispensable resource necessary to understanding our area’s unique history.


What is a Collection Policy?

A collection policy is a standard archival practice for publicly identifying the types of materials an archives will accept, and the conditions or terms which affect their acquisition. A collection policy identifies certain subject areas, geographical areas, languages and physical formats. The SRCA places major emphasis on acquiring archival collections relating to any of the following subjects, geographical areas, and chronological periods:

Administrative Government Documents

1598 - 1959

Military Documents

1598 - 1912

Civil Documents

1598 - 1912

Ecclesiastical Documents

1598 - 1846

County Documents

1850 - 1912

Judicial Documents

1598 - 1912

Personal Papers of New Mexico Legislators and U.S. Congressmen

1850 - 2003

Maps

1598 - 1950

Photographs

1840 - 1950

Motion Picture Film

various



Limitations and Exclusions

The Commission of Public Records generally will not accept materials which are not pertinent to New Mexico government or history; materials of no historical, informational or evidential value; materials to which the donor does not have legal title; or duplications of original material under other ownership or custody (with the exception of scholarly research material).
No Papers


Donating Your Papers

If you wish to donate your personal or family papers to the New Mexico State Archives, please contact us. The Archives and Historical Services Division Director will make arrangements to meet with you and discuss the possibility of donating your material. During your meeting, the Director will speak to you about restrictions, copyright, and public access. The Archives will not accept collections that are permanently closed to public access by the donor. When a donation is accepted, a Gift Agreement Form is signed by the donor transferring ownership of the documents to the Archives. Formal acceptance of the donation is determined by the New Mexico Commission of Public Records.

Accepted donations shall become, without qualification or restriction, the property of the state of New Mexico. Donors will have access to their donated collections during regularly scheduled hours. A donor’s papers will be kept together and given a title and assigned an accession number. The papers will be cared for and placed in acid-free folders and boxes, and stored in a controlled environment.

 
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PDF

ARCHIVES DIVISION:

Microfilm Reading Room:

            ____Turn off microfilm readers and printers

            ____Lock microfilm cabinets

            ____Turn off lights

            ____Leave surge protectors in “ON” position

Research Room:

            ____Turn lights off

            ____Lock doors

Staff Work Areas (Research Room):

            ____Leave surge protector s in “ON” position

            TURN OFF:

            ____PCs/printers

            ____Typewriters

            ____Calculators

            ____Copy machine

            ____Lights

Division Director’s Office:       

            ____Leave surge protectors in “ON” position

            TURN OFF:

            ____Typewriter

            ____Microfilm reader

            ____PC/printer

            ____Lights

            ____Lock door

Archivist / State Historians Offices:

            ____Leave surge protectors in “ON” position

            TURN OFF:

            ____PCs / printers

            ____Radios

            ____Lights

 

            _____ Secure doors    

Archives Vault:

            TURN OFF:

            ____Lights

RECORDS MANAGEMENT DIVISION

Electronic Records:

            TURN OFF:

            ____Microfilm equipment

            ____PCs/printer

            ____Typewriter

            ____Radios

            ____Lights

            ____Secure doors to vault and entrance to area

Analysts’ Offices:

            TURN OFF:

            ____PCs/printers

            ____Radios

            ____Lights

Santa Fe Records Center

            ____Secure all storage areas

            ____Turn off lights

            ____Close fire doors

            ____Secure door leading into office area

            ____Leave surge protectors in “ON” position

            ____Close door leading into hallway

            TURN OFF:

            ____PCs/printers

            ____Typewriters

            ____Radios

ADMINISTRATIVE LAW DIVISION:

            ____Leave surge protectors in “ON” position

            TURN OFF:

            ____PCs / printers

            ____Typewriters

            ____Radios

            ____Lights

 

            ____Secure Doors

ADMINISTRATIVE SERVICES DIVISION

Fiscal/Business Office:

            ____Lock file cabinet

            ____Leave surge protectors in “ON” position

            TURN OFF:

            ____Typewriter

            ____PC / Printer

            ____Calculator

            ____Radio

            ____Lights

 

            ____Secure door

Systems Analyst Office:

            ____Leave surge protectors in “ON” position

            ____Turn computer system off as per written directions

            TURN OFF:

            ____Lights

            ____PC/printer

 

            ____Secure doors

Human Resource Office:

            ____Leave surge protectors in “ON” position

            ____Lock file cabinet

            TURN OFF:

            ____PC/printer

            ____Calculator

            ____Lights

            ____Lock door

Administrative Assistant’s Work Area:

            ____Leave surge protectors in “ON” position

            TURN OFF:

            ____PC

            ____Radio

            ____Printers

Deputy Director's Office:

            ____Leave surge protector in “ON” position

            TURN OFF:

            ____PC/printer

            ____Lights (office)

            ____Lights (outer Adm. Area)

            ____Lock office

            ____Close door to hallway

Administrator's Office:

            ____Leave surge protectors in “ON” position

            TURN OFF:

            ____PC/printer

            ____Lights

            ____Lock door

ALBUQUERQUE RECORDS CENTER

            ____Secure bay doors

            ____Secure rear exit

            ____Leave surge protector in “ON” position

            ____Check thermostat setting for Heating/Air Conditioning unit

            TURN OFF:

            ____PCs/printer

            ____Typewriters

            ____Copy machine

            ____Radio

            ____Lights

            ____Close  and secure office doors

            ____Set Alarm

 

 

 
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PDF Version

1)  Purpose:

This protocol is for use by the Trained Targeted Responders participating in the State Building AED Program that are using the Powerheart AED.

2)  Training Requirements:

Only personnel that have completed the Department of Health approved AED training program within the last two years are eligible to be identified by the local AED Program Director and/or Medical Director as Trained Targeted Responders.

3)  Indications for Use:

a)   The AED should only be applied and used on patients that are unresponsive, non-breathing and eight (8) years old or greater.
b)   Apply the AED with caution if victim has:

i)    Nitroglycerin patch on chest (remove nitroglycerin patch carefully, then apply Powerheart AED); or,
ii)   Implantable pacemaker (pacemaker may interfere with rhythm analysis; do not place electrodes directly over pacemaker).

4)  Procedure:

a)   Check unresponsiveness, "shake and shout"
b)   Call for help, call 911
c)   Bring AED to patient
d)   Start the ABCDs:

i)    A = Airway open: head tilt/chin lift
ii)   B = Breathing check (look, listen and feel)

(1)   If NOT breathing: Give 2 slow breaths, 1.5-2 seconds per breath
(2)   If Breathing:

(a)  If breathing adequate, place in the recovery position- Left Side
(b)  If inadequate, start rescue breathing, 1 breath every 5 seconds
(c)  Monitor SIGNS OF CIRCULATION every 30-60 seconds

iii)  C = Circulation check:

(1)   If NO Signs of Circulation: Start chest compressions, 100 per minute

(a)  Do CPR until AED arrives and is ready to attach
(b)  Ratio of 15 compressions to 2 breaths

(2)   If Signs of Circulation exist:

(a)  Start rescue breathing, 1 breath every 5 seconds
(b)  Monitor pulse every 30-60 seconds

e)   When AED is on scene:

i)    Open lid of AED to "turn on"
ii)   Follow voice prompts closely
iii)  Place AED electrodes on bare chest
iv)  Do not touch patient as AED automatically analyzes rhythm

f)   To attach electrode pads, ensure that:

i)    Clothing has been removed
ii)   If chest has too much hair to allow placement, trim hair quickly
iii)  If chest is wet or damp, wipe dry
iv)  Do not use alcohol wipes

g)   Prior to pressing "shock" button, ensure that victim and rescuers are on firm, dry surface
h)   If patient recovers, place patient in recovery position, ensure airway, breathing, provide rescue breathing if needed and protect from environment.
i)   When EMS providers arrive, advise them of what you found, and what you have done prior to their arrival.

5) Reporting

a)   Notify the local AED Program Director immediately after use.
b)   Complete the AED Usage Data Collection Form immediately after any application of the AED, even is no shock is advised.

 
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Our building received an Automatic External Defibrillator (AED) through a state grant. The letter from the Department of Health notifying us of the grant program reads:

Sudden Cardiac arrest affects about 350,000 people in the United States each year. Time is of the essence in treating victims because the vital organs of the body (brain, heart, etc.) begin to die after about 4 minutes. Cardiac defibrillation is the only definitive treatment to return a fibrillating heart to a normal rhythm. While Emergency Medical Systems are very good in New Mexico, response times are generally not fast enough to save a life. By placing AEDs strategically in State Building, lay responders who are called "Trained Targeted Responders," may be able to reverse this condition by defibrillating a victim prior to EMS arrival and help to save a life.

There are currently 8 trained targeted responders in the building

AED TRAINED RESPONDERS

AED LOCATION

AED PROTOCOL

 

 

 
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PDF

ADMINISTRATIVE OFFICES

            ____All lights should be turned off

            ____All doors should be closed

RESTROOMS

            ____Lights off

EMPLOYEE LOUNGES

            ____Coffee Pots off

            ____Turn lights off

RECORDS CENTER

            ____Lights in office areas and warehouse turned off, *Responsibility of Storekeepers

            ____Bay door secured, *Responsibility of Storekeepers

            ____Secure all doors

ARCHIVES

            ____Door to Microfilm room locked, *Responsibility of Archives Staff

            ____Copy machine off, *Responsibility of Archives Staff

            ____Check Vault doors, should be locked, *Responsibility of Archives Staff

            ____Secure all doors to offices

            ____Turn lights off

 

 

 
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Disaster as a result of fire and theft can often be prevented by routine inspections and security checks. Security checks should be made at closing time to ensure all exits and windows are locked, all equipment has been turned off or unplugged, all lights and water faucets are off, and no unauthorized personnel are in the building.

Staff members should be all familiar with the layout of the building and the location of fire extinguishers. Staff should also be aware of situations that have the potential for causing damage and correct these hazards before they develop into disasters, i.e. DO NOT store materials against heat vents, electrical outlets, light fixtures, or heat producing equipment. Electrical portable heaters and appliances have a high potential as fire hazards due to possible electrical circuit overloads; these appliances should be unplugged every evening. Office doors should be closed; open doors allow fires to spread without resistance.

Each Division is responsible for securing its own work area. A security checklist has been developed for each Division and should be followed to ensure the building is properly secured.

 

 

 
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(Post 1950)

If in humid area:

1. Take to a dry, non-humid room.

2. Set up fans, dehumidifiers and cool temperatures (rH 30%- 50%, 40-55 degrees Fahrenheit)

3. Separate photographs and negatives from paper sleeves, folders and mylar. Photographs and negatives will stick to surfaces if allowed to dry by themselves.

4. Do not re-sleeve or re-folder until photographs and negatives are dry, at least 48 hours.

5. Re-label before putting photographs or negatives in protective, archival sleeves.

(Post 1950)

If wet:

1. Pick up photographs and negatives from water.

2. Separate photographs and negatives from paper sleeves, folders and mylar. Photographs and negatives will stick to surfaces if allowed to dry by themselves. Keep folders with written information near their contents.

3. Rinse off any dirt with cold water. Do not rub.

4. Set up fans, dehumidifiers and cool temperatures (rH 30%- 50%, 40-55 degrees Fahrenheit)

5. Hang photographs and negatives on monofilament and plastic clothes pins.

6. Negatives dry quickly.

7. Photographs can be dried flat

a. Place face up on clean, white blotter paper or blank newsprint.
b. Change paper as needed. (Blotter paper can be dried and reused if not moldy.)
c. Let photographs dry up to 48 hours.

8. Re-label folders and sleeves before putting photographs and negative back.

-OR-

Put photographs and negatives in cold, clean water in plastic containers until able to treat. Treat within 72 hours or the images will deteriorate

-OR-

Blast freeze to -20 degrees Fahrenheit and freeze dry. Do not freeze dry photographs with monetary or artifactual value.

Kodak and Fuji will reprocess water damaged film and negatives, and will answer questions.
Kodak: 716-724-4000 or 800 EKC-TEST
Fuji: 800-877-0555

 

 
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Dry microfilm should be kept in a safe, non-humid location

If microfilm boxes are wet:

1. Take reels out of boxes

2. Replace with archival microfilm boxes

3. Relabel using "eye legible" targets at front of reel. These targets contain information about contents and are found primarily on preservation microfilm.

If film is wet:

1. Put in cold, clean water in plastic container or bag. Send to Microfilm processing firm or Kodak for reprocessing.

-OR-

2. Blast Freeze to -20 degrees Fahrenheit if cannot be shipped immediately. Treat by freeze drying.

Do not leave in water more than 72 hours!! or Microfilm will deteriorate.

KODAK will provide assistance over the phone and will reprocess water damaged film.

EASTMAN KODAK:
343 State Street
Rochester, NY 14608
716-724-4000

Dry microfiche should be kept in a safe, non-humid location

For wet microfiche:

1. Take microfiche out of sleeves. If fiche or paper sleeve sticks, soak in cold water. Don't let fiche dry in sleeves, it will stick!

2. Throw away paper sleeves if eye-legible information is written on top of microfiche

-OR-

3. Put in cold, clean water in plastic container for up to 72 hours, if you cannot deal with it immediately.

4. Dry microfiche by hanging it on monofilament. Use plastic clothes pins. Fiche dries very quickly.

5. Label archival microfiche sleeves, then put clean fiche in sleeves.

 
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Audio and video tape is easily damaged by water. mold and humidity. Soot. dust and dirt also damage tape. Most audio and video cassettes are stored in plastic boxes that are watertight. These boxes are not waterproof if they sit in water or are hosed down by the fire department.

If cassettes are not wet:

1. Open boxes.

2. Set up fans. dehumidifiers and cool temperatures (rH 35%- 50%. 45-55 degrees Fahrenheit)

3. Clean tape in tape rewindert inspector. cleaner.

4. Make certain boxes are clean and dry before closing them. Let boxes sit open at least 48 hours.

 

If audio and video cassettes are sitting in water or are wet:

1. Open boxes, take cassettes out. Tape will stick together if allowed to dry by itself.

2. Set up fans, dehumidifiers and cool temperatures (rH 35%- 50%,45-55 degrees Fahrenheit)

3. Let all water out of boxes and cassettes

4. Clean cassettes on professional tape cleaner, inspector, rewinder before playing on library's equipment. If video or audio tapes are unique, send to profession restoration firm to clean and restore.

5. Put clean cassettes in clean boxes.

TekMedia/RTI sells machines that rewind, inspect and clean (start at $8000). They also provide a drying, cleaning and inspection service.

RTI
4700 Chase Avenue
Lincolnwood,IL 60646
800-323-7520

 
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Dry all materials before removing mold or soot.

1. Hold book shut at fore edge.
2. Vacuum mold or soot off:
   -top edge of book move from spine to edge
   -bottom edge from spine to edge
   -fore edge from top to bottom

3. Vacuum off:
   a. spine
   b. front cover
   c. back cover

4. Open front cover, vacuum off inner edge near fold (hinge area). Back cover, vacuum off inner edge near. fold (hinge area).

5. Repeat process using "dry chemical sponge." Dry Chemical Sponge: pure latex or rubber sponge not cellulose
Do Not get sponge wet.
Do Not use any liquid to eliminate mold, it will cause mold to grow again.
Do Not put untreated materials into sealed containers, boxes or plastic, this can encourage mold growth.

6. Look through book and make certain no mold or soot remaIns.

7. Put in stable, dry environment. Monitor for reappearance of mold.

8. Return to original location after the environment is stable and the rH is back to 45%-60% + / -2%. These materials are very susceptible to mold.

9. Monitor previously infected areas throughout seasonal changes to determine that mold does not reappear.

 
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AIR DRYING BOOKS

1. Set up fans, dehumidifiers and cool temperatures (55-68 degrees Fahrenheit and 35-55% rH)

2. Set books on their spines on a flat surface, covered with plastic and paper. Use book ends to support books.

-OR-

3. Stand on edge, upside down. Fan open slightly. Turn every 12 hours to prevent severe distortion of text block and spine.

4. Watch for mold on spines and under plastic book jackets.

5. Remove book jackets if they become moldy.

5. Check paper closest to spine to see when dry.

6. Clean off mold, soot and dirt when books are dry.

-OR-

Freeze books if unable to treat immediately.

AIR DRYING FILES & LOOSE PAPERS

1. Take files and loose papers out of boxes, one folder at a time. Keep in order.

2. Set up fans, dehumidifiers and cool temperatures. (55-68 degrees Fahrenheit and 35-55% rH)

3. Separate out all self carbon computer paper and thermofax paper. They will stick to whatever they are touching.

4. Dry files flat or with vertical support. Paper will curl and wrinkle when drying.
5. Best method to treat wet papers:
   a. photocopy all vital records and essential files
   b. discard distorted and damaged paper.

6. Re-label folders.

7. Replace papers in folders

 
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Top priority or automatic discard!!

If cannot attend to immediately:

1. Put into cold, clean water to keep from sticking. Keep in water a maximum of 72 hours.

-OR-

2. Blast freeze to -20 degrees Fahrenheit within 6 hours of exposure to water.

3. Send to company to vacuum freeze dry books.

There are no guarantees that coated paper will not stick together. No matter how it is dried. Freeze drying is the most effective method for drying coated paper.

 
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List on each box:
   Number of books or types
   Section or type
   Name of library or institution
   Box number if possible

 
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1. Pick up papers and files from the floor. Do not try to separate papers within files, handle by folders.

2. Remove papers from colored folders, place in freezer paper or clean, manila folders.

3. Remove files from drawers in order. Files can be shipped in file cabinet drawers if necessary. Request that drawers be cleaned and disinfected before they are returned

4. Take files to packing area.

5. Place files in boxes flat or folder bottom down. Try to keep order. Do Not Overstuff boxes.

6. Count number of folders.

7. Label box with number of folders and location found.

8. Record information on inventory sheet.

9. Seal boxes with tape and move to loading area.

10. Pack in truck for freezing or drying. Send inventory sheet with boxes.

 
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1. Pack books that are on the floor. Do not close books that fell open, pack open.

2. Remove books from shelves In Order. (If only some books are wet, pack wet books together and dry books together.)

3. Transfer books to the packing area.

4. Place books in boxes flat or spine down. Try to keep shelf order. Do Not Overstuff you will damage books.

5. Count number of books, call number range or type (mystery, fiction, non-fiction).

7. Record information on inventory sheet.

8. Seal boxes with tape and move to loading area.

9. Pack in truck for freezing or drying. Send inventory sheet with boxes.

Paper will dry into a solid block if allowed to dry on its own.

 
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While waiting for the Disaster Response Team or Company

For Water (broken or leaking pipes) or standing water:

1. Get water shut off

2. Call for help to shut off water and other utilities as needed.

3. Call disaster response team and recovery company, call insurance company

4. Evacuate patrons and staff from wet areas

5. Get plastic sheeting

6. Drape over stacks in effected area; make certain plastic reaches the floor. This is especially important if there will be a delay before dealing with the disaster. Do not leave more than 3 days. Cover shelflist if in danger of getting wet

7. Have custodian help clean up the water

8. Evacuate dry materials from the wet area to dry area move damp materials to secure area for air drying
9. Begin dealing with wet materials;
   a. remove from area with dry materials,
   b. begin packing for freezing,
   c. begin packing for shipment to Drying Company.

Take pictures of damaged areas and work in progress

 
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1. Call Disaster Response Team, Call Disaster Recovery Companies, Call Insurance Company

2. Enter building as soon as Fire Department permits

3. Secure building to prevent vandalism

4. Secure integrity of building, cover holes in windows, roof and doors

5. Move dry materials to unaffected area

6. Begin dealing with wet materials

Take pictures of damaged areas and work in progress

©1994 MBK CONSULTING
2600 N. Fourth Street. Columbus, OH 43202-2402.614-447-8032

 
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1. Develop procedures for examining and sorting all dried materials

2. Determine options available, e.g., cleaning, repair, discard, rebinding, restoration, pamphlet binding, boxing

3. Hire and train personnel

4. Route materials, keep records

5. Watch for mold, fumigate if necessary

6. Replace spine labels, pockets and security tags if necessary

7. Assess shelf space needs

8. Return materials to shelves

9. Correct catalog, shelf list, records

10. Document carefully

Used with permission of Randall Butler

 

 

 
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1. Stabilize conditions

2. Remove standing water and contaminants if necessary

3. Control humidity and keep it monitored

4. If feasible, make decisions regarding salvage or sacrifice of seriously damaged items

5. Protect undamaged collections

6. Remove and pack wet material (unless drying by dehumidification- or few enough to air dry)

7. Remove, clean and pack contaminated materials

8. Inventory and record all activity

9. Stabilize materials

10. Begin recovery method or methods

Used with permission of Randall Butler

 
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The State Records Administrator is SUMMONED FIRST in an emergency and will contact the Disaster Preparedness Committee and inform them where to assemble.

DPC members will locate React Packs with the necessary supplies, i.e. rubber boots, gloves, etc.  SEE DISASTER PLAN for location.

When the building is declared safe, proceed into area with CAUTION.  Make sure there are no hazards, i.e. standing water with electric current running. (SEE EMERGENCY PROCEDURES)

The recorder will begin keeping an accurate log of all action taken, documenting the course of the disaster, making notes hourly, using logs or a tape recorder, and taking photographs as needed.

The DPC will appraise the damage and decide whether Professional Disaster Recovery Services are needed.  If professional services are required BMS-CAT will be contacted.

If the disaster is one that the DPC can manage, the chairperson will make appropriate assignments.

  1. The chairperson:
    • Coordinates team and monitors operations
    • Makes insurance contacts
    • Handles public relations
    • Make emergency expenditures
  2. Manager/Supply Requisition Team
    • Gathers, purchases, locates necessary supplies
    • Controls supplies
    • Locates and calls in volunteers
    • Assist chairperson coordinating teams
  3. Recovery Manager/Salvage Team
    • Works with the cataloger in identifying vital records
    • Knowledgeable of recovery procedures
    • Trains staff, volunteers
    • Orders salvage supplies and prepares salvage site area
    • Initiates recovery procedures
  4. Manager/Environmental Control Team
    • Monitors temperature and humidity
    • Orders the appropriate monitoring equipment
    • Coordinates clean up crews, trains if necessary
  5. Catalogers/Discard Team
    • Works with Salvage Team identifying vital records
    • Catalogers keep inventory of all damaged materials for assigned area
    • Catalogers inform discard team which discarded records may be moved out of the disaster area
    • Catalogers inventory all records shipped to recovery contractor

Temperature and humidity must be controlled.  Temperature must be kept at 65 + 2 degrees, Humidity at 45 + 3 percent.  It may be necessary to rent dehumidifiers.  Measurements should be taken frequently with a hygrometer.  Fans should be brought in to increase circulation of air if disaster involves water damage.

The catalogers should have access to the appropriate retention schedules, shelf lists, storage tickets and collection inventories.  The catalogers will work with the Records Management Director and the Director of Archival Services to catalog which records are to be salvaged and which may be discarded, keeping an accurate log of all records.

The Chair will meet with the Recorder, Catalogers and Work Team Supervisors each morning and at the end of each day to review procedures and work plans.

The DPC will conduct a post-disaster Assessment to determine what went wrong and what went right.

The DPC will write a report on the Disaster Recovery Efforts.

The DPC will replace supplies that were used in the recovery effort.

INITAL RESPONSE FLOW CHART

RESPONSE PROCEDURES

 

 

 
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The information contained in the Vital Records Salvage Priority List is restricted; therefore, access to the list is limited. Contact Sandra Jaramillo, Judi Hazlett, or John Martinez to see the list.

 

 

 
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The agency has an emergency response agreement with Blackmon-Mooring Steamatic Catastrophe, Inc. Through this agreement, the agency may use the vendor's services during the recovery of a disaster. Judi Hazlett is our agency's contact for the agreement.

 

 

 
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The agency has a fine arts insurance policy that covers damage to the agency's holdings. To see a copy of the policy, contact Sandra Jaramillo, Judi Hazlett, or John Martinez.

 

 

 
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The information contained in the Information Systems Disaster Recovery Plan is restricted; therefore, access to the plan is limited. Contact Sandra Jaramillo, Judi Hazlett, or John Martinez to see the plan.

 

 

 
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SRCA - SANTA FE

 

Supplies                                                                                    Location

 

____Disposable Apron                                                              React Pack / ASD Supply Closet

____Disposable Vinyl Gloves                                                    React Pack                             

____Slip on Boots                                                                     React Pack                             

____Dust Mask                                                                        React Pack                             

____Paper Towels                                                                    React Pack                             

____Sponge, cellulose                                                               React Pack                             

____Mop                                                                                 React Pack                             

____Heavy Duty Trash Bags                                                    React Pack                             

____Barricade Tape                                                                 React Pack                             

____Clipboard, paper, pencils                                                    React Pack                             

____3 X 5 cards                                                                       React Pack                             

____Flashlight, waterproof                                                        React Pack                             

____2 D cell batteries                                                               React Pack                             

____Precut poly sheet 3' x 12'                                                   React Pack                             

____Precut poly sheet 3' x 18'                                                   React Pack                             

____Polyethylene tape, 100 ft roll                                              React Pack                             

____Plastic deliwrap                                                                 React Pack                             

____Cold Storage Box                                                              React Pack                             

____Newsprint                                                                         React Pack                             

____Nylon fishing line                                                               React Pack                             

____Interfacing (Pellon)                                                            React Pack                             

____Butcher paper/wax paper                                                   React Pack                             

 

OTHER EQUIPMENT

 

____Fans                                                                                                                               

____Extension Cords                                                                                                              

____Tables                                                                                                                            

____Brooms                                                                                                                           

____Camera                                                                                                                          

____Vacuum wet

 
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Building:          NMSRCA 1205 Camino Carlos Rey, Santa Fe, NM, 87507        505-476-7900

 

A.        MAIN UTILITIES

 

           1. Main water shut-off valve:                           BSD                476-7834 /  699-0884

 

           2. Sprinkler shut-off valve:                              BSD                476-4834 /  699-0884

 

           3. Main Electrical cut-off switch:                    BSD               476-7834 /  699-0884

 

           4. Main gas shut-off:                                        BSD                476-7834 /  699-0884

 

           5. Heating – Gas:                                             BSD                476-7834 / 699-0884

               Heat - Electrical:

               Cooling:

 

B.        FIRE SUPPRESSION SYSTEMS (By Room or Area)

           1. Sprinklers:                                                                      See Floor Plan

           2. Others:

 

C.        WATER DETECTORS:                                   BSD                476-7834 / 699-0884

 

D.        KEYS:                                                        BSD                476-7834 / 699-0884

 

E.        FIRE EXTINGUISHERS:

           1. Type ABC - Combination:                                                 See Floor Plan 

           2. Halon:                                                                          Information Systems Rm.

 

F.        FIRE ALARM PULL BOXES:                                               See Floor Plan

 

G.        SMOKE AND HEAT DETECTORS:                                       See Floor Plan

 

H.        RADIOS:

           1. Transistor radios:

           2. Two-way radio:                                                              None

 

I.         FIRST AID KITS:                                                               Warehouse, Archives, ASD,

                                                                                                 ALD

 

J.         PUBLIC ADDRESS SYSTEM:                                               Library, Circulation Desk

 

K.        NEAREST CIVIL DEFENSE SHELTER:                                   NM State Personnel Building

 
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Building:                        NMSRCA 1205 Camino Carlos Rey, Santa Fe, NM 87507:

 

V.  COMPANY SERVICE:                                                                 Phone Number

 

Security                        AKAL Security   [office]                                   983-8110

                                                               [patrol]                                       690-6005

 

Fire Department            911 (Emergency).                                           984-6570

 

Police                           911 (Emergency)                                               473-5000

 

Sheriff                          Robert Garcia                                                       986-6260

 

Ambulance                   911 (Emergency)                                              984-6546

 

City Emergency

Coordinator                                                                              

 

VI.  MAINTENANCE/UTILITIES:

 

Plumber                        Building Services                                               476-7834

 

Electrician                     Building Services                                               476-7834

 

Elevator                        Building Services                                                476-7834

 

Air Conditioner              Building Services                                               476-7834

 

Gas Company               Building Services                                               476-7834

 

Electric Co.                   Building Services                                               476-7834

 

Water Utility                 Building Services                                               476-7834

 

 

VII.  STATE OF NEW MEXICO EMERGENCY CONTACTS:

 

Risk Management         Donna K. Smith                                                827-0476

 

General Services           Dona Wilpolt-Cook, Deputy Secretary          827-2000

 

Property Control            Bill Taylor, Division Director                            827-2141

 

Governor's Office                                                                                     476-2200

 

 
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ALBUQUERQUE RECORDS CENTER

 

SUPPLIES                                                                              LOCATION

 

______Disposable Apron                                                      React Pack – Copy Room

______Disposable Vinyl Gloves                                           React Pack

______Slip on Boots                                                              React Pack

______Dust Mask                                                                   React Pack

______Paper Towels                                                              React Pack

______Sponge, cellulose                                                       React Pack

______Mop                                                                              React Pack

______Heavy Duty Trash Bags                                              React Pack

______Barricade Tape                                                            React Pack

______Clipboard, paper, pencils                                           React Pack

______3 x 5 cards                                                                   React Pack

______Flashlight, waterproof                                                 React Pack

______2 D cell batteries                                                         React Pack

______Precut poly sheet 3' x 12'                                            React Pack

______Precut poly sheet 3' x 18'                                            React Pack

______Polyethylene tape, 100 ft roll                                      React Pack

______Plastic deliwrap                                                           React Pack

______Cold Storage Box                                                       React Pack

______Newsprint                                                                     React Pack

______Nylon fishing line                                                         React Pack

______Interfacing (Pellon)                                                      React Pack

______Butcher paper/wax paper                                          React Pack

______React Pack                                                                  React Pack

 

OTHER EQUIPMENT

______Fans                                                                                                                           

______Extension Cords                                                                                                        

______Tables                                                                                                                        

______Brooms                                                                                                                                  

______Camera                                                                                                                      

______Vacuum wet                                                                                                               

 

 

 
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Building:         ALBUQUERQUE RECORDS CENTER - 4320 Yale NE Suite A    Ph 505-841-4399

Letters indicate locations on attached floor plan.

                    

A.   MAIN UTILITIES

 

            1.   Main water shut-off valve:                                               (B) - Mechanical Room

 

            2.   Sprinkler shut-off valve:                                                   (B) - Mechanical Room

 

            3.   Main Electrical cut-off switch:                                         (L) – Warehouse

 

            4.   Main gas shut-off:                                                             (M) – Outside of Facility

 

            5.   Heating/Cooling system controls:                                    (A) - Main office

 

B.   FIRE SUPPRESSION SYSTEMS (By room or area)

 

            1.   Sprinklers:  Office area, Storage Area (A-K)

            2.   Others:

 

C.   WATER DETECTORS: - None

 

D.   KEYS

            Key Boxes: Supervisor’s Office

 

E.   FIRE EXTINGUISHERS:

            1.   Type ABC - Combination: See Floor Plan

            2.   Halon - None

 

F.   FIRE ALARM PULL BOXES - None

 

G.  SMOKE AND HEAT DETECTORS (See Floor Plan)

 

H.   RADIOS

            1.   Transistor radios:       (A) Office - under desk

            2.   Two-way radio:         None

 

I.   FIRST AID KITS:            (H) - Copy Room File Cabinet

 

J.   PUBLIC ADDRESS SYSTEM:  Telephone System

 

K.   NEAREST CIVIL DEFENSE SHELTER: Valley High School

 

 
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Building:            ALBUQUERQUE RECORDS CENTER - 4320 Yale NE, Suite A      Ph: 505-841-4399

 

V.  COMPANY SERVICE:                                                                  Phone Number

 

Security                        New Mexico Security Services                          982-1065

 

Fire Department         911 (Emergency)                                                  833-7300

 

Police                           911 (Emergency)                                                 768-1986

 

Sheriff                          Darren P. White                                                    768-4100

 

Ambulance                   911  (Emergency)                                              761-8200

 

Civil Defense                                                                                             841-5100

 

VII.  MAINTENANCE/UTILITIES:

 

Janitorial                       Safe Care                                                         299-7942

 

Plumber                        B.K.G. Management                                         883-8136

 

Electrician                     B.K.G. Management                                         883-8136

 

Locksmith                       Key Master                                                       884-5397

 

Heating/Cooling             Air Engineering                                                880-8398

 

Gas Company               Gas Company of NM                                        246-7300

 

Electric Co.                     PNM                                                                   246-5700

 

Water Utility                  City of Albuquerque                                             768-2800

 
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I.          DISASTER RECOVERY SERVICE:

            BMS-Cat, Fort Worth TX, 1-800-433-2940

            Account pre-established    X      

 

            Service Available                         X   Water Recovery      X   Freezer       X   Fire

                                                               X   Vacuum Freeze       X   Mold Fumigation

                                                               X   Environ. Control

 

            See: Tab 6

 

II.         RECOVERY ASSISTANCE:

            AMIGOS  Preservation Service - 1-800-843-8482

            Contact: Shelby Sanett, Dallas Texas

 

III.       INSURANCE

            Risk Management Coordinator:   827-0463

 

            Insurance Company: State Insured

            Deductible: $10,000

 

            ARCHIVAL DOCUMENTS

            Policy No:                      ?          

            Carrier:             Huntington T. Block Insurance Agency

                                    Museum Form B

 

            See:       Tab 5

 

IV.       DISASTER RECOVERY FOR NMSRCA AUTOMATED INFORMATION SYSTEMS:

            Lori Le Rouge 476-7915            After 5pm (505)471-0138

 

            Back up Storage:

            Daily backups –            Electronic Vault

            Weekly backup – 7 Calle Vencejo, Santa Fe

            TSB contact:   Laurie Wilder, after 5pm 505-473-9621

 

            See:      Tab 4

 
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In the Building

A.        Employees shall monitor their work area for signs of mold, mildew, insects, and vermin.
B.        If signs are spotted, the employee shall notify the Deputy State Records Administrator (Judi Hazlett at 67912, if she does not answer then Sandra Jaramillo at 67911) so she can request a work order from Building Services.
C.        If there is an emergency condition, the employee shall notify:

                        1.         Building Services (Building Manager at his desk at 67834, if he does not answer then on his cell phone at 400-0112, if he does not answer then on the Building Services pager at 939-0937, if there is no response then Building Services general line at 72349); and
                        2.         the State Records Administrator (Sandra Jaramillo at 67911, if she does not answer then Judi Hazlett at 67912).  [The State Records Administrator or the Deputy State Records Administrator will then communicate with the State Librarian or Deputy State Librarian.]

D.        If the problem is severe or damage has occurred to records, Building Services, the State Records Administrator, and the Disaster Preparedness and Recovery Chairperson shall evaluate the damage.  If necessary, the Disaster Preparedness and Recovery Committee will be called to action.


 

 
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Near the Building

A.        Civil disturbances include riots, demonstrations, or assemblies that have become significantly disruptive.
B.        An employee that notices a civil disturbance shall notify:

            1.         Building Services (Building Manager at his desk at 67834, if he does not answer then on his cell phone at 400-0112, if he does not answer then on the Building Services pager at 939-0937, if there is no response then Building Services general line at 72349); and
            2.         the State Records Administrator (Sandra Jaramillo at 67911, if she does not answer then Judi Hazlett at 67912).  [The State Records Administrator or the Deputy State Records Administrator will then communicate with the State Librarian or Deputy State Librarian.]

C.        If the disturbance comes near the building or becomes severe, employees shall follow this procedure:

End of Procedure - await further instructions

 

 

 
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Reporting Water in the Building

A.        An employee who detects water in the building or hears the water alarm shall notify:

            1.         Building Services (Building Manager at his desk at 67834, if he does not answer then on his cell phone at 400-0112, if he does not answer then on the Building Services pager at 939-0937, if there is no response then Building Services general line at 72349); and
            2.         the State Records Administrator (Sandra Jaramillo at 67911, if she does not answer then Judi Hazlett at 67912).  [The State Records Administrator or the Deputy State Records Administrator will then communicate with the State Librarian or Deputy State Librarian.]

B.        The State Records Administrator and Building Services will inspect the area.
C.        If necessary, records and equipment shall be moved for protection.
D.        If the problem is severe or damage has occurred to records, Building Services, the State Records Administrator, and the Disaster Preparedness and Recovery Chairperson shall evaluate the damage.  If necessary, the Disaster Preparedness and Recovery Committee will be called to action.


 

 
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Reporting Natural Gas Odor

A.        An employee who detects natural gas odor shall notify:

            1.         Building Services (Building Manager at his desk at 67834, if he does not answer then on his cell phone at 400-0112, if he does not answer then on the Building Services pager at 939-0937, if there is no response then Building Services general line at 72349); and
            2.         the State Records Administrator (Sandra Jaramillo at 67911, if she does not answer then Judi Hazlett at 67912).  [The State Records Administrator or the Deputy State Records Administrator will then communicate with the State Librarian or Deputy State Librarian.]

B.        If the odor is overwhelming, people in the immediate area shall leave that area and a "do not enter" sign shall be placed on the door to the area until Building Services investigates.
C.        The State Records Administrator and Building Services will notify supervisors to vacate the building, if deemed necessary.

Evacuating the Building

A.        The Evacuation Captain or alternate is responsible for evacuating all staff and visitors from the assigned work area.  The Evacuation Captain or alternate shall assist physically impaired or injured persons.
B.        Once the notification is given to evacuate the building, all staff and visitors shall exit the building according to the following procedure:

End of Procedure - await further instructions

Once Outside

A.        If safe to do so, Evacuation Captains or alternates that leave through a public entrance shall post a "do not enter" sign on the door.
B.        The Evacuation Captain or alternate shall lead all staff and visitors to the designated assembly points.

            1.         Santa Fe Records Center and Archives will assemble

                        (a)        300 feet away from the south side of the building, near the tree closest to Camino Carlos Rey; or
                        (b)        300 feet away from the south side of the building, behind the Human Services Building.

            2.         The Albuquerque Records Center will assemble at the tree in front of the mattress store.

C.        While assembled outside, employees and visitors shall prevent all sources of ignition (cigarettes, electrical equipment, automobiles, etc.).
D.        The Evacuation Captain or alternate will count all staff and visitors of the assigned work area to ensure all made it out of the building safely.  The Evacuation Captain or alternate will report to the Chairperson of the Disaster Committee.
E.         The Chairperson of the Disaster Committee shall be responsible for the agency-wide accounting of all employees and visitors at the designated assembly points.
F.         While outside, those in charge of the evacuation shall contact the other worksite to inform them of the evacuation.  Cell phones should not be used during this type of evacuation.

            1.         In Santa Fe, the State Records Administrator, Deputy State Records Administrator, or Chairperson of the Disaster Committee shall call the Albuquerque Records Center.
            2.         In Albuquerque, the Evacuation Captain or alternate shall contact the State Records Administrator, the Deputy State Records Administrator, or the Chairperson of the Disaster Committee.

G.        All persons shall remain at the assembly areas until the "all clear" has been given.  Evacuation Captains or alternates shall ensure that others arriving at the site do not enter the building until safe to do so.

 

 

 

 
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Inside the Building

A.        An employee who sees a chemical spill in the building should follow this procedure:

End of procedures - await further instructions

B.        The State Records Administrator and Building Services will notify supervisors to vacate the building, if deemed necessary.

Evacuating the Building

A.        The Evacuation Captain or alternate is responsible for evacuating all staff and visitors from the assigned work area.  The Evacuation Captain or alternate shall assist physically impaired or injured persons.
B.        Once the notification is given to evacuate the building, all staff and visitors shall exit the building according to the following procedure:

End of Procedure - await further instructions

Once Outside

A.        If safe to do so, Evacuation Captains or alternates that leave through a public entrance shall post a "do not enter" sign on the door.
B.        The Evacuation Captain or alternate shall lead all staff and visitors to the designated assembly points.

            1.         Santa Fe Records Center and Archives will assemble

                        (a)        300 feet away from the south side of the building, near the tree closest to Camino Carlos Rey; or
                        (b)        300 feet away from the south side of the building, behind the Human Services Building.

            2.         The Albuquerque Records Center will assemble at the tree in front of the mattress store.

C.        The Evacuation Captain or alternate will count all staff and visitors of the assigned work area to ensure all made it out of the building safely.  The Evacuation Captain or alternate will report to the Chairperson of the Disaster Committee.
D.        The Chairperson of the Disaster Committee shall be responsible for the agency-wide accounting of all employees and visitors at the designated assembly points.
E.         While outside, those in charge of the evacuation shall contact the other worksite to inform them of the evacuation.

            1.         In Santa Fe, the State Records Administrator, Deputy State Records Administrator, or Chairperson of the Disaster Committee shall call the Albuquerque Records Center.
            2.         In Albuquerque, the Evacuation Captain or alternate shall contact the State Records Administrator, the Deputy State Records Administrator, or the Chairperson of the Disaster Committee.

F.         All persons shall remain at the assembly areas until the "all clear" has been given.  Evacuation Captains or alternates shall ensure that others arriving at the site do not enter the building until safe to do so.

 

 

 
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Day-to-day Activity

Employees should be cautious of letters or packages that have one or more of the following characteristics:

A.        foreign mail, air mail, and special deliveries;
B.        restrictive marking such as "confidential" or "personal";
C.        excessive postage;
D.        handwritten or poorly typed address;
E.         incorrect titles;
F.         misspellings of common words;
G.        oily stains or discolorations on package;
H.        excessive weight;
I.          rigid, lopsided, or uneven envelopes;
J.         protruding wires or tinfoil;
K.        excessive tape or string;
L.         visual distractions; and
M.       no return address.

If a Suspicious Letter or Package is Received

A.        An employee who receives a suspicious letter or package shall follow this procedure:

End of Procedure - await further instructions

B.        The State Records Administrator and Building Services will notify supervisors to vacate the building, if deemed necessary.

Evacuating the Building

A.        The Evacuation Captain or alternate is responsible for evacuating all staff and visitors from the assigned work area.  The Evacuation Captain or alternate shall assist physically impaired or injured persons.
B.        Once the notification is given to evacuate the building, all staff and visitors shall exit the building according to the following procedure:

End of Procedure - await further instructions

Once Outside

A.        If safe to do so, Evacuation Captains or alternates that leave through a public entrance shall post a "do not enter" sign on the door.
B.        The Evacuation Captain or alternate shall lead all staff and visitors to the designated assembly points.

            1.         Santa Fe Records Center and Archives will assemble

                        (a)        300 feet away from the south side of the building, near the tree closest to Camino Carlos Rey; or
                        (b)        300 feet away from the south side of the building, behind the Human Services Building.

            2.         The Albuquerque Records Center will assemble at the tree in front of the mattress store.

C.        The Evacuation Captain or alternate will count all staff and visitors of the assigned work area to ensure all made it out of the building safely.  The Evacuation Captain or alternate will report to the Chairperson of the Disaster Committee.
D.        The Chairperson of the Disaster Committee shall be responsible for the agency-wide accounting of all employees and visitors at the designated assembly points.
E.         While outside, those in charge of the evacuation shall contact the other worksite to inform them of the evacuation.

            1.         In Santa Fe, the State Records Administrator, Deputy State Records Administrator, or Chairperson of the Disaster Committee shall call the Albuquerque Records Center.
            2.         In Albuquerque, the Evacuation Captain or alternate shall contact the State Records Administrator, the Deputy State Records Administrator, or the Chairperson of the Disaster Committee.

F.         All persons shall remain at the assembly areas until the "all clear" has been given.  Evacuation Captains or alternates shall ensure that others arriving at the site do not enter the building until safe to do so.

 

 

 
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By Phone

A.        Any employee who receives a bomb threat by phone shall follow this procedure:

End of Procedure - await further instructions

B.        The State Records Administrator and Building Services will notify supervisors to vacate the building, if deemed necessary.

By Note or Package

A.        Any employee who receives a bomb threat by note or package shall follow this procedure:

End of Procedure - await further instructions

B.        The State Records Administrator and Building Services will notify supervisors to vacate the building, if deemed necessary.

Evacuating the Building

A.        The Evacuation Captain or alternate is responsible for evacuating all staff and visitors from the assigned work area.  The Evacuation Captain or alternate shall assist physically impaired or injured persons.
B.        Once the notification is given to evacuate the building, all staff and visitors shall exit the building according to the following procedure:

End of Procedure - await further instructions

Once Outside

A.        If safe to do so, Evacuation Captains or alternates that leave through a public entrance shall post a "do not enter" sign on the door.
B.        The Evacuation Captain or alternate shall lead all staff and visitors to the designated assembly points.

            1.         Santa Fe Records Center and Archives will assemble

                        (a)        300 feet away from the south side of the building, near the tree closest to Camino Carlos Rey; or
                        (b)       300 feet away from the south side of the building, behind the Human Services Building.

            2.         The Albuquerque Records Center will assemble at the tree in front of the mattress store.

C.        The Evacuation Captain or alternate will count all staff and visitors of the assigned work area to ensure all made it out of the building safely.  The Evacuation Captain or alternate will report to the Chairperson of the Disaster Committee.
D.        The Chairperson of the Disaster Committee shall be responsible for the agency-wide accounting of all employees and visitors at the designated assembly points.
E.        While outside, those in charge of the evacuation shall contact the other worksite to inform them of the evacuation.  Cell phones should not be used during this type of evacuation.

            1.         In Santa Fe, the State Records Administrator, Deputy State Records Administrator, or Chairperson of the Disaster Committee shall call the Albuquerque Records Center.
            2.         In Albuquerque, the Evacuation Captain or alternate shall contact the State Records Administrator, the Deputy State Records Administrator, or the Chairperson of the Disaster Committee.

F.         All persons shall remain at the assembly areas until the "all clear" has been given.  Evacuation Captains or alternates shall ensure that others arriving at the site do not enter the building until safe to do so.

 

 

 
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Day-to-day Activity
Evacuation Captains shall monitor the assigned work area.  Specifically, Evacuation Captains or alternates shall:

A.        be aware of all employees and members of the public present in their designated areas on a day-to-day basis, in the event an emergency should occur;
B.        be familiar with all fire exits in the building; and
C.        make periodic inspections of emergency exits signs, reporting the observance of any burnt bulbs to Building Services.

Reporting a Fire

A.        The Evacuation Captain or alternate is responsible for reporting any fires in the assigned area.  If safe to do so, the Evacuation Captain or alternate shall call the fire department by dialing "9" to get an outside line, and then dial "911."  The caller shall remain on the line until told to hang up by the fire department.  The following information should be available to give to the fire department:

            1.         name and agency name;
            2.         the building's name and address;
            3.         the location of the fire (floor and room number);
            4.         any known trapped occupants; and
            5.         any other pertinent information.

B.        If safe to do so, the Evacuation Captain shall also report the size and location of a fire to:

            1.         Building Services (Building Manager at his desk at 67834, if he does not answer then on his cell phone at 400-0112, if he does not answer then on the Building Services pager at 939-0937, if there is no response then Building Services general line at 72349); and
            2.         the State Records Administrator (Sandra Jaramillo at 67911, if she does not answer then Judi Hazlett at 67912).  [The State Records Administrator or the Deputy State Records Administrator will then communicate with the State Librarian or Deputy State Librarian.]

C.        If it is not safe to report the fire by phone, the Evacuation Captain or alternate shall activate the fire alarm by using a pull box and then proceed with evacuating the building.

Fighting a Fire

A.        If the fire is small (wastepaper basket size or smaller), a person trained in using a fire extinguisher may attempt to extinguish the fire.
B.        Fire fighting efforts must be terminated within 15 seconds, or when it becomes obvious that there is risk of harm from smoke, heat, or flames, which ever comes first.
C.        After a small fire is extinguished, the Evacuation Captain or alternate shall report the size and location of the fire to:

            1.         Building Services (Building Manager at his desk at 67834, if he does not answer then on his cell phone at 400-0112, if he does not answer then on the Building Services pager at 939-0937, if there is no response then Building Services general line at 72349); and
            2.         the State Records Administrator (Sandra Jaramillo at 67911, if she does not answer then Judi Hazlett at 67912).  [The State Records Administrator or the Deputy State Records Administrator will then communicate with the State Librarian or Deputy State Librarian.]

Evacuating the Building

A.        The Evacuation Captain or alternate is responsible for evacuating all staff and visitors from the assigned work area.  The Evacuation Captain or alternate shall assist physically impaired or injured persons.
B.        Once an alarm sounds, all staff and visitors shall exit the building according to the following procedure:

End of Procedure - await further instructions

Once Outside

A.        If safe to do so, Evacuation Captains or alternates that leave through a public entrance shall post a "do not enter" sign on the door.
B.        The Evacuation Captain or alternate shall lead all staff and visitors to the designated assembly points.

            1.         Santa Fe Records Center and Archives will assemble

                        (a)        300 feet away from the south side of the building, near the tree closest to Camino Carlos Rey; or
                        (b)       300 feet away from the south side of the building, behind the Human Services Building.

            2.         The Albuquerque Records Center will assemble at the tree in front of the mattress store.

C.        The Evacuation Captain or alternate will count all staff and visitors of the assigned work area to ensure all made it out of the building safely.  The Evacuation Captain or alternate will report to the Chairperson of the Disaster Committee.
D.        The Chairperson of the Disaster Committee shall be responsible for the agency-wide accounting of all employees and visitors at the designated assembly points.
E.        While outside, those in charge of the evacuation shall contact the other worksite to inform them of the evacuation.

            1.         In Santa Fe, the State Records Administrator, Deputy State Records Administrator, or Chairperson of the Disaster Committee shall call the Albuquerque Records Center.
            2.         In Albuquerque, the Evacuation Captain or alternate shall contact the State Records Administrator, the Deputy State Records Administrator, or the Chairperson of the Disaster Committee.

F.         All persons shall remain at the assembly areas until the "all clear" has been given.  Evacuation Captains or alternates shall ensure that others arriving at the site do not enter the building until safe to do so.

 

 

 
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Incident plans provide the basic steps for how to handle specific emergencies or disasters. If the incident requires the building be vacated, the incident plan will explain the way to conduct a safe and orderly evacuation of employees and visitors for that specific incident.

 

 

 
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Administrator:

Sandra Jaramillo

476-7911

Deputy Administrator

Judi Ross Hazlett

476-7912

Building Maintenance:

GSD

476-2445

Disaster Preparedness Committee Members

 

 

John H. Martinez

Disaster Chair

476-7941

 

 

Matthew Montano

Vice Chair

746-7924

 

 

Melissa Salazar

Archives and Historical Services

476-7951

 

 

Felicia Lujan

Archives and Historical Services

746-7954

 

 

James Clokey

Santa Fe Records Center

476-7935

 

 

Skipper Allen

Albuquerque Records Center

341-9230

 

 

Leo Lucero

Agency Analysis

476-7921

 

 

Cliff Serrano

Electronic Records

476-7928

 

 

Antoinette Solano

Administrative Services

476-7902

 

 

Bonnie Coleman

Office of the State Historian

476-9782

 

 

Bobby Wise

Information Systems

476-7709

 

Division Directors

 

 

Melissa Salazar

Archives and Historical Services

476-7951

 

 

Judi Ross Hazlett

Administrative Services

476-7912

 

 

 

Records Management

 

 

 

John H. Martinez

Administrative Law

476-7941

 

 

Rick Hendricks

Office of the State Historian

476-7955

 

 

Pete Chacon

Information Systems

476-7960

 

National Archives

 

 

Eileen Bolger

Regional Archives Director
Denver Federal Records Center
PO Box 25307, Bldg. 48, Denver Federal Center
Denver, CO 80225
eileen.bolger@nara.gov

(303) 407-5749

Cell
(303) 427-9669

 

 

Michael Moore

Senior Archivist
Office of Regional Records Services
8601 Adelphi Road, Room 3600
College Park, MD 20740
michael.moore@nara.gov

(301) 837-3089

Cell
(301) 974-7870

 

State Library

 

 

Susan Oberlander

State Librarian

476-9762

 

 

Joy Poole

Deputy State Librarian

476-9712

 

 

 
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The DPC shall develop, maintain and update inspection checklists for the Records Center facilities and equipment.  They shall maintain these checklists as history of action needed and taken.

The DPC shall make annual inspections of all Records Center Facilities, using the designated checklist.

The DPC shall be responsible for following up on the recommendations for action made after the safety checks.

The DPC shall be responsible for following maintaining and updating the building Evacuation Maps and Incident Plans (including evacuation procedures).

Designated Evacuation captains, and members of the DPC shall be responsible for conducting evacuation drills.

Drills should be conducted at random times and without prior notice.  The State Records administrator should be notified of the planned evacuation drill.

Evacuation captains shall be responsible annually for training of staff in fire safety and the use of hand fire extinguishers.

Evacuation captains shall be responsible for maintaining liaison with the local Fire Department and ensure that the Fire Department is provided with current copies of the NMSRCA Floor Plan and Evacuation Maps and Incident Plans (including evacuation procedures).

In the event of a disaster, the DPC will be responsible for:

Assessing the extent of damage to public records.

Assigning priorities and making value judgments about salvaging and discarding public records.  NOTE: They will need a complete set of records retention and disposition schedules.

The DPC must have prior knowledge of salvage procedures, outcomes and costs.

 
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1.   Archives and Historical Records:  Al Regensberg
Responsible for the research areas, vault, Archivists' offices, State Historian’s Office.

2.   Santa Fe Records Center:  Danny Bransford
Responsible for Records Storage areas and offices, warehouse.

3.   Electronic Records Bureau:  Antoinette Solano
Responsible for Micrographics storage area, work areas and offices.

4.   Administrative Services:  Darlene Torres
Responsible for all Administrative offices including Administrator, Administrative Assistant, Deputy Director, Fiscal and Personnel.

5.   Administrative Law:  Vickie Ortiz
Responsible for Administrative Law material.

6.   Records Management:  Leo Lucero
Responsible for Rules, Records Management Division Director, Agency Analysis.

7.   Information Systems:  Lori LeRouge
Responsible for Information Systems office and server room.

8.   Albuquerque Records Center:  Skipper Allen
Responsible for entire facility.

 
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Disaster Committee Members:

 

 

John H. Martinez

Disaster Chair

476-7941

 

Vickie Ortiz

Administrative Law

746-7943

 

Melissa Salazar

Archives and Historical Services

476-7952

 

Felicia Lujan

Archives and Historical Services

746-7954

 

James Clokey

Santa Fe Records Center

476-7935

 

Skipper Allen

Albuquerque Records Center

841-4399

 

Leo Lucero

Agency Analysis

476-7921

 

Antoinette Solano

Electronic Records

476-7932

 

Darlene Torres

Administrative Services

476-7902

 

Lori LeRouge

Information Systems

476-7915

 

 
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Archives and Historical Records
Evacuation Captain - Felicia Lujan
Alternate - Melissa Salazar
Responsible for the research areas, vault, Archivists' offices, State Historian’s Office.

Santa Fe Records Center
Evacuation Captain - James Clokey
Alternate - Adrian Ortiz
Responsible for Records Storage areas and offices, warehouse.

Electronic Records Bureau
Evacuation Captain - Antoinette Solano
Alternate - TBD
Micrographics storage area, work areas and offices.

Administrative Services
Evacuation Captain - Darlene Torres
Alternate - TBD
Responsible for all Administrative offices including Administrator, Administrative Assistant, Deputy Director, Fiscal and Personnel.

Administrative Law
Evacuation Captain - Art Bransford
Alternate - Bridgett Wood
Responsible for Administrative Law area.

Records Management
Evacuation Captain - Leo Lucero
Alternate - Art Bransford
Responsible for Records Management Division Director and Agency Analysis.

Information Systems
Evacuation Captain - Lori LeRouge
Alternate - Bobby Wise
Responsible for Information Systems office and server room.

Albuquerque Records Center
Evacuation Captain - Skipper Allen
Alternate - Jay Rodriguez
Responsible for entire facility.

 

 
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A Disaster Preparedness Committee shall be established for the purpose of disaster prevention and disaster recovery. Hereafter referred to as DPC.

The State Records Administrator will appoint the members of the committee and its chairperson.

The DPC shall be composed of a minimum of seven staff members. The committee shall include the Administrator, Deputy Administrator, Director of Historical Services and Archives Division, and the Director of the Records Management Division.

The chairperson will be responsible for updating the Disaster Recovery Plan annually or as changes occur and submitting it to the Administrator.

The chairperson will see that new members are appointed to the committee as needed.

The chairperson will maintain all reference material on disaster recovery and update this file as new information becomes available.

The chairperson shall appoint a secretary, fire captains, catalogers, recorder, and recovery Teams.

The DPC shall meet regularly, at least three times a year.

Members of the DPC shall keep a current copy of the Disaster Plan at their homes.

The DPC shall be available for consultation to other Government Agencies in the event of a reported disaster. The DPC shall document any assistance to these agencies by maintaining a Telephone Assistance Form. This form shall be kept on file as documentation.

The DPC shall be authorized in the event of disaster by the State Records Administrator to make emergency expenditures.

 
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Bernalillo County
Recording and Filming
P.O. Box 542
Albuquerque, NM 87103-0542
Telephone:(505) 768-4090

McKinley County
P.O. Box 1268
Gallup, NM 87305-1268
Telephone:(505) 863-6866


Catron County
P.O. Box 197
Reserve, NM 87830-0197
Telephone:(505) 533-6400


Mora County
P.O. Box 360
Mora, NM 87732-0360
Telephone:(505) 387-2448


Chaves County
P.O. Box 580
Rosewell, NM 88202
Telephone:(505) 624-6614


Otero County
1000 New York Ave, Room 108
Alamogordo, NM 88310-6932
Telephone:(505) 437-4942


Cibola County
515 W. High St.
P.O. Box 190
Grants, NM 87020-0190
Telephone:(505) 285-2535


Quay County
P.O. Box 1225
Tucumcari, NM 88401
Telephone:(505) 461-0510


Colfax County
P.O. Box 159
Raton, NM 87740-1498
Telephone:(505) 445-5551


Rio Arriba County
P.O. Box 158
Tierra Amarilla, NM 87575-0158
Telephone:(505) 588-7724


Curry County
P.O. Box 1168
Clovis, NM 88102-1168
Telephone:(505) 763-5591


Roosevelt County
County Courthouse
Portales, NM 88130
Telephone:(505) 356-8562


De Baca County
P.O. Box 347
Fort Sumner, NM 88119-0347
Telephone:(505) 355-2601


San Juan County
P.O. Box 550
Aztec, NM 87410-2189
Telephone:(505) 334-9471


Dona Ana County
251 W. Amador Avenue, Room 103
Las Cruces, NM 88005-2814
Telephone:(505) 647-7420


San Miguel County
500 W. National Ave.
Las Vegas, NM 87701
Telephone:(505) 425-9331


Eddy County
P.O. Box 850
Carlsbad, NM 88221-0850
Telephone:(505) 885-3383


Sandoval County
P.O. Box 40
Bernalillo, NM 87004-0040
Telephone:(505) 867-7572


Grant County
P.O. Box 898
Silver City, NM 88062
Telephone:(505) 574-0042


Santa Fe County
P.O. Box 1985
Santa Fe, NM 87504-1985
Telephone:(505) 986-6280


Guadalupe County
420 Parker Avenue
Santa Rosa, NM 88435
Telephone:(505) 472-3791


Sierra County
100 N. Date St.
T or C, NM 87901
Telephone:(505) 894-2840


Harding County
P.O. Box 1002
Mosquero, NM 88773-1002
Telephone:(505) 673-2301


Socorro County
P.O. Box I
Socorro, NM 87801-4505
Telephone:(505) 835-0423


Hidalgo County
300 S. Shakespeare St.
Lordsburg, NM 88045-1939
Telephone:(505)542-9213


Taos County
105 Albright St. Ste. D
Taos, NM 87571
Telephone:(505) 737-6380


Lea County
P.O. Box 1507
Lovington, NM 88260
Telephone:(505) 396-8614


Torrance County
P.O. Box 767
Estancia, NM 87016-0048
Telephone:(505) 246-4735


Lincoln County
P.O. Box 338
Carrizozo, NM 88301-0338
Telephone:(505) 648-2394


Union County
P.O. Box 430
Clayton, NM 88415-0430
Telephone:(505) 374-9491


Los Alamos County
P.O. Box 30
Los Alamos, NM 87544-3051
Telephone:(505) 662-8010


Valencia County
P.O. Box 969
Los Lunas, NM 87031-9269
Telephone:(505) 866-2073


Luna County
P.O. Box 1838
Deming, NM 88031-1838
Telephone:(505) 546-0491

 

 

 
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MICROGRAPHIC SERVICES VENDORS IN NEW MEXICO - NMHRAB
Updated January 23, 2008

 

INFORMATION ASSETS MANAGEMENT
2425 Ridgecrest SE
Albuquerque, NM 87108
505-348-8774

INFORMATION ASSETS MANAGEMENT
P. O. Box 600 (2610 Trinity Dr.)
Los Alamos, NM 87544
505-662-0078

LASON
(Bob Rainer)
2720-C/D Broadbent Parkway NE
Albuquerque, NM 87107
505-344-9404
Fax 505-344-0165

LEMM’S SERVICES
(Don Lemm)
412-A Frontage Rd.
Rio Rancho, NM 87124
505-891-3573

PORTABLE MICROGRAPHICS, INC.
(John and Cristela Pinkston)
2415 Princeton NE Suite K
Albuquerque, NM 87107
505-881-4665
505-228-2808 (cell - John Pinkston)
505-270-4135 (cell - Cristela Pinkston)

PROFESSIONAL DOCUMENT SYSTEMS
(Matt Bowman)
2403 San Mateo Blvd. NE
Suite D7
Albuquerque, NM 87110
505-872-2222
Fax 505-872-4949
mbowman@pdswest.com

PROFESSIONAL DOCUMENT SYSTEMS
(Matt Bowman)
320 Texas Avenue
El Paso, TX 79901
505-872-2222
Fax 915-593-3181
mbowman@pdswest.com

WOMEN’S CORRECTIONAL FACILITY-CCA
(Marcella Chavez)
1700 E. Old Highway 66
Grants, NM 87020
505-285-5786

This list is for information purposes only, and does not imply any recommendation.

 
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The building was designed by architects Jorge De La Torre of De La Torre Architects of Albuquerque with Hal Dean of Dean/Krueger and Associates assisting and constructed by Jayne Inc. of Albuquerque.

The facility was designed as a state-of-the-art, user-friendly building with features that add greatly to the efficiency of services. Construction was completed in 1998 at a cost of $16 million; the total square footage is 167,750. The facility includes a records center with the capacity to store 90,000 cubic feet of records, and climate controlled microfilm and electronic record storage vaults. Archives research rooms include subdued/indirect lighting, public access computers, microfilm reader/printers, and research tables with access to electrical outlets. The archives vault was designed to include environmental controls for temperature, humidity, and air filtration. Public art throughout the building and outside, reflects cultural, historical and traditional values, and includes works by Douglas Hyde, Michael Naranjo, David Parsons, James Koehler, Karen York and Worrelein Studios.

Design considerations weighed heavily on maximizing access to related collections of the State Records Center and Archives and the State Library. For more information on the services provided by the State Library visit their website at www.nmstatelibrary.org.

 
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Introduction

This is the New Mexico State Records Center and Archives' plan for preventing and dealing with a disaster involving the public records of the State of New Mexico which are in its custody.

A disaster, for the purposes of this plan, is defined as an event whose timing is unexpected and whose consequences are seriously destructive. A disaster may be the result of natural calamities such as; earthquake, flood, storm, or man-made calamities such as mechanical failure, vandalism, arson, or carelessness. The resulting damage to public records may come from fire, smoke, water, bacteria, chemicals, or other foreign agents.

The strategy of the Disaster Plan for the New Mexico State Records Center and Archives is to encourage staff participation in disaster prevention. Responding to a disaster will require a prompt response by trained and informed individuals. To accomplish this end, disaster preparation and recovery will be managed by the Disaster Preparedness and Recovery Committee. The committee will be appointed by the State Records Administrator and will have the responsibility of updating and implementing the Disaster Plan.

 
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Schedule for Email Migration Training
Beginning MS Window XP BASICS
How to Create a Personal Folder

 
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1. Benefits and Insurance at GSD (General Services Department).

2. Risk Management at GSD (General Services Department).

3. PERA (Public Employees Retirement Association) member handbook.

 

 
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The information in this site and links to other sites are provided for the convenience of the reader. The New Mexico Commission of Public Records - State Records Center and Archives is responsible only for the content of its divisions’ home pages. The agency is unable to address the accuracy or timeliness of data provided in the linked sites. Inclusion of such links does not constitute an official endorsement or approval by the agency.

 

 

Contact Webmaster

 
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New Mexico has lost many historical government records from the Spanish (1598-1821), Mexican (1821-1846) and Territorial (1847-1912) periods to private collections, most of which are outside the state. The New Mexico State Records Center and Archives is concerned about the number of official government records - especially county and municipal records that have recently appeared for sale on eBay and other commercial web sites. The disappearance of government records into private hands deprives the public of access to important historical information that helps us to understand the history our state and our nation.

Government records are created with public funds and belong to the citizens of the State of New Mexico. Chapter 14, Article 5 NMSA 1978 - Public Records Recovery Act governs the recovery of public records in New Mexico.

The Council of State Historical Records Coordinators has released a statement on the issue. Among other matters, the Council requests eBay’s assistance in alerting its customers to the problem.

The New Mexico State Records Center and Archives supports the Council’s initiative. We encourage everyone to read the Council’s statement. www.statearchivists.org/issues/publ-rec-auctions.htm .

If you learn of New Mexico government documents being sold on eBay or any other site, please alert the State Records Center and Archives by calling (505) 476-7951 or sending an e-mail message to archives@state.nm.us

 
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SALE OF GOVENMENT RECORDS

New Mexico has lost many historical government records from the Spanish (1598-1821), Mexican (1821-1846) and Territorial (1847-1912) periods to private collections, most of which are outside the state. The New Mexico State Records Center and Archives is concerned about the number of official government records - especially county and municipal records that have recently appeared for sale on eBay and other commercial web sites. The disappearance of government records into private hands deprives the public of access to important historical information that helps us to understand the history our state and our nation.

Click here for more information

 
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General Links

State of New Mexico Home Page

National Association of Government Archives and Records Administrators (NAGARA)

Council of State Historical Records Coordinators (COSHRC)

National Archives and Records Administration (NARA)

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Storing historical materials in acid-free folders and boxes serves to extend their lifespan. To support the preservation of historical materials regardless of where they reside, the State Archives sponsors an archival re-sale program that allows repositories to purchase quality archival supplies at a reduced price. All supplies available for purchase through this program are constructed of acid-free or other non-damaging materials. An abbreviated list of supplies is posted in the fees rule 1.13.2 NMAC. For a complete listing of available supplies or to place an order please contact the Secretary at 476-7948.

More Information

Fees - 1.13.2 NMAC

 
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Where are you located?
What are your hours?
What are your fees?

Questions Regarding the State Archives
Questions Regarding Records Management
Questions Regarding Administrative Law


Where are you located?
The main facility is at 1209 Camino Carlos Rey in Santa Fe. A branch Records Warehouse is located at 4320 Yale Blvd. NE Suite A in Albuquerque. More Information

What are your hours?
The agency is open Monday through Friday (except holidays) from 8:00 AM to 5:00 PM.

Records Warehouse - 8:00 AM to 12:00 Noon and 1:00 PM to 5:00 PM.
Archivist Reference Assistance - 9:00 AM to 4:30 PM.
Documents may be requested in advance for availability between 9:00 AM to 4:00 p.m.
Archives Research Room 9:00 AM to 4:30 PM.
Administrative Law 10:00 AM to 12:00 Noon and 1:00 PM to 5:00 PM. On the day previous to and the day of the rule-filing deadline, the Division opens at 8:00 a.m.

General Staff Meetings are periodically held during the morning from 8:00 AM to 9:00 AM. During those meetings, the agency is closed.

What are your fees?

Agency fees are established in rule at 1.13.2 NMAC


Questions Regarding the State Archives

I need to archive my records. What do I do?
Where can I get a copy of my divorce?
Do you have birth and death certificates?
Do you have marriage records?
Do you have Catholic church records?
Do you have Protestant church records?
Do you have maps?
Do you have building plan or architecture drawings?
Do you have court records?
Do you have census records?
Do you have deeds, probate or guardianship records?
Are your collections available on microfilm?
Do you have a guide book available for sale?
Do you participate in inter-library loan?
Do you conduct extensive genealogy research?
Do you have a film and photograph collection?


ARCHIVES

I need to archive my records. What do I do?

Only "permanent records" are accessioned into the State's archives. You are most likely referring to the off-site storage of your inactive (no longer being actively accessed) records. This involves boxing, labeling and transporting your records to either the Santa Fe or Albuquerque Records Center. The procedures for storing records , in any media, in the Records Center can be found in 1.13.20 NMAC, Storage of Public Records.

Where can I get a copy of my divorce?

When you filed for divorce you did so in District Court. Your divorce was granted (divorce was decreed) through District Court. What you are asking for is a copy of your divorce decree. You can obtain a copy of your decree from the district court in which it was filed. Divorce decrees prior to 1912 are contained in the Judicial Records collection in the archives. Divorce decrees after 1912 are available from the district court in which it was filed.

Do you have birth and death certificates?

No. If you require a birth or death certificate, please contact the Bureau of Vital Statistics at 1105 South St. Francis Drive, Santa Fe, NM, 87501, Phone: (505)-827-2338 or 1111 Stanford NE, in Albuquerque, NM, phone: (505) 841-4185. State statute requires a moratorium of 100 years on Birth Registers and a 50 year moratorium on death registers. No Civil birth or death registers are available prior to 1907. Resources, other than civil records, are available for documenting births, marriages or deaths include church records of the Archdiocese of Santa Fe. These records are available on microfilm through the New Mexico State Records Center and Archives and also from the Archdiocese of Santa Fe, and the Church of Jesus Christ of Latter-day Saints.

Do you have marriage records?

No. Marriage records are maintained by County Clerks and are available through the County Clerk's office of the county in which the marriage took place. No civil marriage registers are available prior to 1863, however civil marriages may be recorded in: County Justice of the Peace Records or Probate Journals. Marriages prior to 1863 may also be documented through Catholic Church records.

Do you have Catholic church records?

Yes. Sacramental records of baptism, marriage and burial for the Archdiocese of Santa Fe and Diocese of Gallup are available on microfilm. Originals are located at the Archdiocese of Santa Fe Office of Historic Artistic Patrimony, 223 Cathedral Place, Santa Fe, NM, 87501 and Diocese of Gallup office, 711 South Puerco, Gallup, NM, 87301. Records for the Diocese of Las Cruces may be viewed by contacting the respective Dioceses.

Do you have Protestant church records?

No.

Do you have maps?

Yes. The following types of maps are held in the archives. Exploration 1700-1870, no originals available Railroad 1900-1930 Road Maps 1900- present In addition to maps in the archives, the following sources are also available. Plat - Available through individual County Assessor and County Clerk Offices Right-of-Way - Available through the State Highway and Transportation Department.

Do you have building plan or architecture drawings?

No. Contact the following departments for: Construction plans/drawings- Construction Industries, Phone (505) 827-7030 State Buildings - Property Control, General Services Department, Phone (505) 827-2141 Historic Buildings - State Historic Preservation Office, Phone (505) 827-6320

Do you have court records?

Yes. The following court records are available in the archives. District Court Civil and Criminal Case files and Docket books prior to 1912; District Court records, 1912 to the present, are available at the District Courts. NM Supreme Court 1850-1912

Do you have census records?

Yes. The following census records are available. Spanish Period (1790- 1821) available in the microfilm edition of Spanish Archives of New Mexico Mexican Period (1821-1846) available in the microfilm edition of the Mexican Archives of New Mexico Territorial Period (1885-1912) available in the microfilm edition of the Territorial Archives of New Mexico US Federal (1850-1920, except 1890 which was destroyed by fire) available in microfilm.

Do you have deeds, probate or guardianship records?

Yes. County records from 1850 to 1900 are available but incomplete. For records after 1900 contact individual county clerks.

Are your collections available on microfilm?

Microfilm edition of the Land Records of New Mexico, also known as SANM I, 65 rolls. Spanish Archives of New Mexico (SANM II), 1621-1821, 23 rolls. Mexican Archives of New Mexico (MANM), 1821-1846, 43 rolls. Territorial Archives of New Mexico, 1846-1912, 189 rolls. Microfilmed collections and related indexes may be purchased. For microfilm purchases contact the Micrographics Bureau of the Records Management Division with this agency. To purchase the related index contact the Archives and Historical Services Division.

Do you have a guide book to the New Mexico Archives available for sale?

Not at this time.

Do you participate in interlibrary loan?

No.

Do you conduct extensive genealogy research?

Archivists will provide minimal research assistance. Researchers must provide specific information, including names, approximate dates and locations. Archival staff will spend up to 30 minutes on a research request. ALLOW 2 TO 3 WEEKS FOR RESPONSE.

Send request to:
Archives and Historical Services Division
State Records Center and Archives
1205 Camino Carlos Rey
Santa Fe, NM 87505
Fax: (505) 476-7909 e-mail: archives@state.nm.us

 

Do you have a film and photograph collection?

Yes. Films and requests for over 10 photographs may be viewed by appointment only


Questions Regarding Records Management

What kind of records do you store in the records center?
Can anyone look at these records?
Are you the custodian of those records?
How can one get information out of these records?
What kind of information/records are created and or maintained by state agencies?
What is a retention schedule?
When are an agency's records eligible for destruction?
How does an agency destroy its records?
What are the approved methods of destruction?
What is the difference between Public Record and Non-record?
What is micrographics?
Are there standards for electronic imaging?
If a record is imaged can the original paper version be destroyed?


RECORDS MANAGEMENT

What kind of records are stored in the records center?

Agencies may store inactive records with the Records Centers.

Can anyone look at these records?

No. Although many are public records, the State Records Center and Archives is not the legal custodian of these records and cannot allow anyone to look at the records. The public can, however, look at the storage tickets.

Are you the custodian of those records?

No. The originating agency retains legal custody of the records until their final disposition through destruction or transfer to the Archives and Historical Services Division (State Records Center and Archives).

How can one get information out of these records?

Contact the Record Custodian at the custodial agency and request authorization for access to the records.

What kind of information/records are created and or maintained by state agencies?

A description of agency specific records (records unique to the agency) can be found in that agency's records retention and disposition schedule. Records that all agencies are likely to create can be found in general schedules. Model schedules have also been developed for many county and municipal functions.

What is a retention and disposition schedule?

"Records retention and disposition schedule" means rules adopted by the commission pursuant to Section 14-3-6 NMSA 1978 describing records of an agency, establishing a timetable for their life cycle and providing authorization for their disposition. Records common to all state agencies are scheduled in general schedules for administrative records 1.15.2 NMAC, General Administrative Records Retention and Disposition Schedule, financial records vouchered through the Dept of Finance and Administration 1.15.4 NMAC, General Financial Records Retention and Disposition Schedule and financial records for agencies that do not voucher through the Dept of Finance and Administration 1.15.5 NMAC, Interpretative General Financial Records Retention and Disposition Schedule, personnel records 1.15.6 NMAC, General Personnel Records, and medical records 1.15.8 NMAC, Record Retention and Disposition Schedule for Medical Records.

When are an agency's records eligible for destruction?

An agencies records are eligible for destruction when they have met the retention contained in the agency's records retention and disposition schedule or the applicable general schedule. "Retention" means the period of time during which records must be maintained by an organization because they are needed for operational, legal, fiscal, historical or other purposes.

How does an agency destroy its records?

All public records must be held for their required retention. Destruction of these records is the responsibility of the Records Custodian and the State Records Administrator. Destruction of theses records must be approved and accomplished through an approved method of destruction. The procedures for destroying public records are found in 1.13.30 NMAC, Destruction of Public Records.

What are the approved methods of destruction?

Witnessed incineration.
Witnessed dump site burial.
Recycling through bonded recycler that will provide certificate of destruction.
Witnessed shredding.
When there are no issues of security, it is appropriate to place non-records in trash bins or waste paper baskets.

See in 1.13.30 NMAC, Destruction of Public Records.

What is the difference between Public Record and Non-record?

A record is "information preserved by any technique in any medium now known, or later developed, that can be recognized by ordinary human sensory capabilities either directly or with the aid of technology." 1.13.30 NMAC, Destruction of Public Records.

Public Records means all books, papers, maps, photographs or other documentary materials, regardless of physical form or characteristics, made or received by any agency in the pursuance of law or in connection with the transaction of public business and preserved, or appropriate for preservation, by the agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations or other activities of the government or because of the informational and historical value of data contained therein. (14-3-2 NMSA 1978) "Non-record" means extra copies of documents kept solely for convenience of reference, stocks of publications, records not usually included within the scope of the official records of an agency or government entity, and library material intended only for reference or exhibition. The following specific types of materials are non-records: materials neither made nor received in pursuance of statutory requirements nor in connection with the functional responsibility of the officer or agency; extra copies of correspondence; preliminary drafts; blank forms, transmittal letters or forms that do not add information; sample letters; and reading file or informational files.

What is micrographics?

The technology by which information can be quickly reduced to a microform, stored conveniently and then easily retrieved for reference and use.

What is a microform?

The collective term for all micro images such as, film, fiche aperture card, jacket, roll, or strip.

What is microfilm?

A photographic reproduction of a document greatly reduced in size from the original on fine grain, high resolution film and requiring a reader for viewing.

Are there standards for electronic imaging?

Yes. There are microphotography standards which include microfilm, computer out microfilm, and electronic imaging.

See 1.14.2 NMAC, Microphotography Standards


Questions Regarding Administrative Law

What is The New Mexico Register?
How do I subscribe or access The New Mexico Register?
What is the New Mexico Administrative Code?
What are the deadlines to submit material for publication in The New Mexico Register?
Where can I get an official copy of a rule?
How do I get a notice of rule-making published in The New Mexico Register?
How do I publish a rule in The New Mexico Register?
What is the current rule regarding...?
What is the statute on filing interstate compacts with the SRCA?
What is the statute on filing subdivision regulations with the SRCA?
How and where do I file my publications?


Administrative Law

What is the New Mexico Register?

The New Mexico Register is the official publication for all notices of rulemaking and filings of adopted, proposed and emergency rules in New Mexico. In accordance with the State Rules Act, New Mexico state agencies must publish in the New Mexico Register all notices of rulemaking and all adopted rules, including emergency rules, filed with the Commission of Public Records - State Records Center and Archives. Agencies may publish proposed rules and other materials related to administrative law at their discretion.

How do I subscribe to the New Mexico Register?

It is available free online at www.nmcpr.state.nm.us/nmregister. Paper subscriptions are available for a fee. Subscription information can be found at: www.nmcpr.state.nm.us/nmregister/subscription.htm.

What is the New Mexico Administrative Code?

The New Mexico Administrative Code (NMAC) is a compilation of current promulgated rules arranged topically. It is available at www.nmcpr.state.nm.us/nmac.

What are the deadlines to submit material for publication in The New Mexico Register?

Submittal deadlines and publication dates can be found at www.nmcpr.state.nm.us/nmregister/schedule.htm.

Where can I get an official copy of a rule?

The New Mexico Register is the official publication for New Mexico rules. Copies can also be obtained from:

New Mexico Commission of Public Records
Administrative Law Division
1205 Camino Carlos Rey
Santa Fe, NM 87507

How do I get a notice of rulemaking published in the New Mexico Register?

Notices of rulemaking must be submitted to the State Records Center and Archives, Administrative Law Division by the deadline dates specified at www.nmcpr.state.nm.us/nmregister/schedule.htm.

How do I publish a rule in the New Mexico Register?

Rules must be formally filed with the Administrative Law Division before they are published in the New Mexico Register. Training is conducted by the Administrative Law Division that further explains the rule filing process. For more information contact the State Rules Division at (505) 476-7907.

What is the current rule regarding...?

To view the current rule